Faculty of Science and EngineeringWaseda University

• Payment Form
• The payment form is only in Japanse. If your Japanese skill is not enough, please refer the instructions for the payment form)

• Word/PDF

• Sample #Check the sample before making the form
• Excel #Submit all, 5 sheets.

• Sample #Check the sample before making the form
• Word/PDF

• Word/PDF

• Word/PDF

• Application Guidelines (for Entering in September 2021 and April 2022) (2020.12.21 Update)
• Online Application (You can access it DURING THE APPLICATION 　PERIOD）
• Course List (Syllabus Search) (Only for Master’s Degree Program Students)
• Course List (for Entering in September 2021 and April 2022) (Only for Master’s Research Students) (2021.1.19 Update※There is possibility that the courses will be changed)

• Application Form (for Entering in September 2021 and April 2022) (Word/PDF)
• Postal Mail Label and Checklist (for Entering in September 2021 and April 2022) (Word/PDF)
• Other Documents

• Registration Guidelines for Japanese Language Courses (Only for Master’s Research Students)

We are now preparing to welcome exchange students in spring 2021 semester. However, some unusual conditions and restrictions may be imposed on their entry to Japan depending on the circumstances surrounding COVID-19. In this message, I would like to draw your attention to some important information on our incoming exchange program in the coming semester so that you would be able to anticipate possible risks.

 Japanese government’s current policy

The government of Japan has in principle been allowing mid- to long-term residents, including international students from all countries and regions, to enter Japan in sequence since October 1, 2020. Those who newly enter Japan are required to strictly follow quarantine measures such as non-use of public transportation and self-quarantine during 14 days after entering Japan. This policy may or may not change in spring next year.

Online courses

Although our university’s policy on how classes should be delivered in the spring 2021 semester is still to be decided, there is a possibility that the classes may be conducted basically in person. In that case, we would not be able to receive exchange students via online courses.

Arrival schedule at Japan

We are planning to send out notification of acceptance at the end of January and Certificate of Acceptance (COA) and Certificate of Eligibility (COE) in mid-February. Exchange students are expected to arrive in Japan and complete self-quarantine before the semester starts in April. However, we are still discussing how we should arrange the orientation for exchange students and entrance dates into dormitories, and therefore cannot provide you more detailed arrival schedule at this stage. We would like to send you more details with notification of acceptance.

 Costs to enter Japan

If the current entrance procedure continues, the new incoming exchange students may need to arrange transportation from airport and accommodation for self-quarantine at their own cost. Please kindly understand that exchange student dormitories cannot be used for self-quarantine, and therefore the students would need to stay at a hotel for 14 days. For your information, staying at a hotel near the airport may cost approx. 7,000-10,000JPY/night. If a student travels to Tokyo metropolitan area and then conducts quarantine, a hire car fee of approx. 50,000JPY will be added.

 Availability of dormitory room

Thanks to your kind cooperation in answering our survey on nomination, we now expect to receive almost same number of exchange students as previous years in coming spring semester. Meanwhile, our exchange student dormitories may need to reduce the number of students to accommodate in order to secure appropriate social distance and quarantine areas. Every effort will be made to assign rooms to all applicants, but please understand that, as a result, some students might not be assigned a room at the exchange student dormitories nor at our external partners.

 Deferral to fall 2021 semester

In case your students would like to defer their applications to fall 2021 semester, you can re-nominate them. If your students have already completed online application for spring semester, they are required to withdraw their applications and in principle re-apply for the fall semester entry again. 

 With these uncertainties in mind, please consider once again whether to nominate your students for the exchange program at our university in spring 2021. If you decide to withdraw your nomination, please let us know IMMEDIATELY. 

• Before your application, your university staff need to send an official nomination email to our office ( in-sci-exchange”#”list.waseda.jp (When you send an email, please replace “#” with “@”)). After the email, we will check the capacity of department. If you apply for the exchange program without your university’s official nomination email, there is high possibility that it affects your application.
• Send the following application documents by the end of November for April entrance or by the end of May for September entrance.
• Send the following application documents via post using the address label which can be found on the last page of the application forms.
• About the details of research guidance and supervisors, please refer to the list.

• Application Form/ Statement of Financial Resources/ Agreement for Defraying Expenses (Word/PDF)
• Online Application #ONLY for Exchange program students who belong to the university with Exchange Programs by Departmental Agreement
• Checklist (Word/PDF)
• Original 3 Color ID Photos (W 3 cm x H 4 cm/ Paster them in the top of application form)
• Original of Academic Transcript
  (If the academic transcripts are not written in English or Japanese, attach a translation and original notarizations with seals in English or Japanese.)
• Copy of Passport
• Original of Certificate of Deposit Balance in English issued by a Financial Institution
• Application for Certificate of Eligibility #You have to fill in the information as “a self-financed students” due to the system of Immigration Bureau.

• Exchange students can apply for the departments as described on the top of this website. If you want to apply for the department below, please confirm the details with your desired supervisor before application.
  

  Departments	Program	Language to be used in the courses
  Department of Applied Mechanics and Aerospace Engineering	Japanese-based Degree Program	Japanese
  Department of Materials Science	Japanese-based Degree Program	Japanese
  Department of Architecture	Japanese-based Degree Program	* English or sufficient English support
  Department of Industrial and Management Systems Engineering	Japanese-based Degree Program	Japanese
  Department of Business Design & Management	Japanese-based Degree Program	Japanese
  Cooperative Major in Nuclear Energy	Japanese-based Degree Program	Japanese
  Department of Advanced Science and Engineering	Japanese-based Degree Program	Japanese

  *Department of Architecture will provide their courses in English or with sufficient English support, even you are accepted in Japanese based program.

• Exchange students will not be able to move into our dormitories. Kindly apply for other housing options on your own through the following URLs. Then, inform the agent that you are expected to enroll in the Graduate School of Fundamental/Creative/Advanced Science and Engineering, Waseda University as an exchange student by departmental agreement.
  * Kyoritsu Maintenance Co., Ltd.
  * Waseda University Property Management Corp.

# Those who wish to make the payment outside Japan, please check the overseas transfer information in the Guide to entrance procedures

#Please Download it and submit it.

#The Grauate Admission Office cannot answer the questions regarding the dormitory or the accomodation issues.

・Japanese Course Registration for International Students

*Research Students (Non degree students) MUST apply for the Center for Japanese lanuguage courses before registration, please check the 【For Non-degree Students in Undergraduate or Graduate Schools at WASEDA】Notification of Application Period for Japanese Language Courses

#If you have any questions about Japanese language courses, please contact Center for Japanese language office directly.

#The Grauate Admission Office CANNOT answer the questions regarding the Center for Japanse language’s admission, please contact their office directly.