*Please note that it may take one to two weeks for a certificate to be issued.
It is not possible to issue a certificate on the same day or next day. Thank you for your understanding.

1) Types of certificates that can be issued by the Personnel Division, and method for obtaining such certificates

*For persons who do not have a direct employment relationship with the University (adjunct researchers, dispatched staff, employees of affiliated companies, etc.), employment-related certificates cannot be issued by Waseda University’s Personnel Division. Please inquire with your affiliated office or dispatching company.
*The Personnel Division cannot issue transcripts, graduation certificates, etc. for students. Please check “Academic Certificates” on the next page (however, if a student worked as a TA, etc., employment-related certificates can be issued).

2) Method for requesting certificate

3) Time required to issue certificates
Approximately 1 to 2 weeks after receiving request/form *Even if you bring the required form to the Section office, your certificate cannot be issued on the spot.

4) Where to submit application forms/inquiries
Okuma Kaikan (Building No. 20) 4F, 1-104 Totsuka-Machi, Shinjuku-ku, Tokyo 169-8050

For Waseda University academic certificates (graduation certificates, transcripts, etc.), have the office of the faculty/graduate school office that you are enrolled in/graduate from (or Alumni Affairs Section, depending on your graduation year) issue the certificate.
・Schools/Graduate Schools (Faculties)
・Alumni Affairs Section

1) Procedure for preparing form for affiliated institution
① Fill out “Filled out by applicant 1 and 2”, and submit your request using the application form in 2) on the preceding page.
② “Filled out by affiliated institution” will be prepared by the Personnel Section.
③ (For new appointments, after approval of appointment) “Filled out by affiliated institution” will be sent.
* With regard to “Filled out by affiliated institution”, the Personnel Section, Personnel Division will prepare and certify this form.
*”Document Certifying Contents of Activities, Period, Status and Compensation at the University, etc. of the Applicant Prepared by the University, etc. or Institution Other than the University, etc.” is required separately. This is issued as “Certificate of Employment (Certificate of Planned Hire)” and will be attached to “Filled out by affiliated institution”.

2) Explanation of and links to various application forms on the Ministry of Justice’ website (click on the links to be directed to the relevant page)
■Application for Certificate of Eligibility (Explanation) page　Application Form page
■Application for Permission to Change Status of Residence (Explanation) page　Application Form page
■Application for Permission for Extension of Period of Stay (Explanation) page　Application Form page

3) Request
Once certified by the Immigration Bureau, make sure to submit a copy of the following to your affiliated office.
① Copy of the front and back of your “Residence Card” (copy of Certificate of Residence is also acceptable)
Or,
② For short-term visitors who do not have a “Residence Card”, a copy of the page in your passport indicating your residence status/period of stay.