Faculty of Science and EngineeringWaseda University

For Current Students

Class Information

Notes on Reports or Research Papers

If you copy whole or part of other person’s writing or data from a website or other media without explicitly citing the source in your report or paper, you are deemed to have committed plagiarism and will be subject to punishment.

When you cite or reference other person’s writings or data in order to present your own idea, it is customary to clearly specify the quoted phrases or sentences by using quotation marks and accurately describe the sources (author name, title, page numbers, publisher and year of publication; URL and access date for a website).

Note that if you use a large amount of quotations, you must ask the author for permission to use the quotations or reproductions. Therefore, you should keep the amount of quotation to a minimum.

Submission of your report

Where report assignments are posted

Report assignments are to be posted on Main Gate Bulletin Board 1 (the common bulletin board for Undergraduate Schools and Graduate Schools). Please follow the directions of the instructor in charge.

Where report assignments are handed in

When you are instructed to hand in your report assignment for your class in the Report Box (Bldg. #52, 2nd floor, in Kyoinshitsu), make sure of the following before you hand it in.

Notes

  • Accurately write the subject name, the name of the instructor in charge, your student number, and your name on the report you hand in.
  • Double check the subject name and the name of the instructor in charge before you put the report in the Report Box. Be careful since there may be two or more classes with the same subject name.
  • As a general rule, the Report Box is opened three days before the deadline of each report. If you wish to hand in your report before the Report Box is opened due to circumstances beyond your control, talk with someone in the Kyoinshitsu about your situation.
  • When you fail to hand in your report by the deadline, directly ask the instructor in charge for instructions.
  • As a general rule, the Report Box is closed during summer and winter holidays.

Special Consideration for absence from classes

If you are absent from class (including not attending on-demand classes), have not submitted a report, or have not taken an exam, and if any of the following apply to you, you may request that your instructor give consideration so that you will not be disadvantaged in the evaluation of your grades by going to the Academic Support Section, Office of Science and Engineering Building No. 51 and following the procedures listed below.

After receiving approval from the Office, you must submit a written request to your instructor at the classroom (or via Message My Teacher on Waseda Moodle, etc. in the case of online classes) for consideration of your absence. However, the final decision on the treatment of absences will be made by the instructor in charge of each course.

Bereavement Leave

If you request a bereavement due to the death of (1) below, please follow the procedures from (2) onwards. In case of the death of a university-registered guardian, please also ensure to submit “Notification of Change of Guardian/Tuition Payer”  to the counter of the Academic and Student Affairs Section, Science and Engineering, Building No. 51 (1st floor).

1) Eligible persons
First-degree relatives (parents, children), second-degree relatives (siblings, grandparents, grandchildren) and spouses

(2) Number of eligible days
Up to 7 consecutive days of classes (however, if the recipient is an overseas resident, the program will be flexible)

(3)Documents to be submitted
“Notification of Absence due to Bereavement” (completed form)

② Letter of condolence, etc.

(4) Due date
Within 10 days after the end of the period of absence

Jury Duty

(1) Scope
This policy applies to students who have been appointed as candidates for lay judges, and are required to appear in court for the appointment, proceedings, and trials.
*This policy also applies to students who are currently at Waseda University through participation in domestic student exchange programs. Students of e-learning courses in the School of Human Sciences and non-degree students are not included.
*N.B. College students may use their right to refuse such duty (under the right of civil law).

(2) Procedures

  1. Notify the office of your affiliated department and submit the “Notice of Term of Service (Summons)” you received, receive the “Request for Consideration” at your affiliated department.
  2. Submit a “Request for Consideration” to your course instructor and seek special consideration for academic work missed during your jury duty leave (if you are taking an online course, submit this request to the office offering the course or your instructor via email, the LMS, etc).

Infectious diseases that should be prevented in schools

If you contract an infectious disease classified as an “infectious disease to be prevented at school,” you must suspend your attendance in accordance with the School Health and Safety Law to prevent others from contracting the disease. If you are subject to (1) below, please follow the procedures described in (2).

(1) Subjects
Persons who have contracted any of the infectious diseases listed on the following website
Types of infectious diseases and criteria for the period of suspension of attendance (Health Center website)

(2) Procedures

  1. Fill out the application form below and report to the university.
    Application Form for Reporting School Infectious Diseases (New Coronavirus Infectious Disease, Influenza, etc.)
  2. In cases you need to report to instructors of absence from classes, etc., explain the situation to the teacher in charge of each subject via “Message My Teacher” on WasedaMoodle and ask for instructions.
  3. When the “suspension period of coming to school” has ended, ask your physician to fill out the designated “Certificate of Permission to Come to School for ‘Infectious Diseases to be Prevented at School”  (学校において予防すべき感染症登校許可証) and submit it to the counter of the Academic and Student Affairs Section, Science and Engineering, Building No. 51 (1st floor).
    ※Only for the COVID-19 and influenza (except for specified avian influenza), a document issued by a hospital which includes the name of the infection and the period of the suspension is accepted (even if you implemented antigen tests by yourself, you need to submit a document issued by a hospital. “Certificate of Permission to Come to School” is also accepted).
  4. Fill out the following form, go to the counter of the Academic and Student Affairs Section, Science and Engineering, Building No. 51 (1st floor), and submit it to your instructor again for consideration.
    *”Notification of Absence Due to Infectious Disease

Notes for absence from classes

Procedures in case you are absent from classes in due to department-sponsored events (orientation, etc.), research activities, etc.

If you need to be absent from classes due to the reasons, such as an orientation for your department with accommodation, a fieldwork for research guidance, or a research trip, you may be asked by the instructor of the classes you will be absent from to provide documentation to prove the reason for your absence. Please contact the following persons for advice on whether or not to give priority to a class, or to prepare documents to prove the reason of your absence (optional documents/no designated form) as the Center for Science and Engineering cannot issue such a document.

  • Department-organized events: department chairpersons, class teachers, or department offices such as the liaison office of your department.
  • Research activities: supervisor

Please note that this procedure does not guarantee that your grade will be affected. The impact of absence from class on the grade evaluation will be determined by the instructor in charge of the class, taking into consideration the reason for the absence. In the case of experimental courses, you may be required to submit a separate designated form, so please check with the laboratory in charge before responding to the request.

If you miss the “English Final Exam” or “TOEIC IP Test”

Please check the website of the Center for English Language Education and take separate action.

Absence for personal and compelling reasons

The “personal and unavoidable reasons” here refer to unavoidable reasons not directly related to the university, such as medical treatment at home or hospitalization due to illness or injury, legal affairs of relatives, return home, job hunting, etc. (Excluding absences for socially acceptable reasons, such as tardiness due to simple personal reasons or personal responsibility).

This procedure is voluntary. If you are going to be absent from a class or an examination at the Faculty of Science and Engineering, please follow the procedures below.
Please note that this procedure does not guarantee that consideration will be given to your grade. Absences from class for personal reasons will be determined on an individual basis by the instructor in charge of each course.

If you know in advance that you will be absent, please contact your instructor or laboratory in charge in advance. If you are unable to contact the instructor in advance due to an unforeseen accident or unavoidable circumstances, please notify the instructor after the fact. If you are instructed to take alternative measures, please follow the instructions.

The instructor will determine the impact of the absence on the grade evaluation, taking into consideration the reason for the absence.

If requested by the instructor or laboratory in charge, please obtain official documents to prove your absence (“doctor’s certificate,” “invitation letter from a wedding or funeral,” “certificate of participation in employment interview or employment examination issued by the company where you wish to work,” etc.) and present them to the instructor or laboratory in charge when reporting your absence. In addition, it is advisable to present this document in advance when contacting the instructor or laboratory in charge. Special forms may be required for some laboratory courses, so please check with the laboratory in charge in advance.

Please contact the Sports Center of the Athletic Department regarding the procedures for absences due to games, etc. in the Athletic Department.

How to contact

For face-to-face classes, it is possible to speak with the faculty member in charge of teaching or laboratory in charge. For online classes, please contact each laboratory for laboratory-based courses and the faculty member in charge for lecture/exercise-based courses via Message my Teacher with your faculty, department, student ID number, name, class name, class, faculty member in charge, and the detailed status of your inquiry regarding the class. If you wish to report with materials or images attached, please consult with the instructor in advance via message and follow the instructor’s instructions to contact the instructor via email from Waseda Mail.

*Manuals can also be accessed from the [Manuals] section of the MyWaseda menu.
Log in to MyWaseda
└ Homepage Right-side menu [Manuals]
└ [ Waseda Moodle manual (for student) ]

Class Cancellation Policy (How to Request consideration for the absence due to Severe Weather) and Method of Contact in Case of an Emergency

See “Support Anywhere”.

In principle, students are expected to comply with the University’s decision to cancel classes and postpone examinations, however, if a weather warning is issued by the Japan Meteorological Agency for the area along the transportation route to the campus where classes are held, and you judge that it is dangerous or difficult to commute to school due to the weather conditions by yourself, and decide not to go to school, you may request consideration to your instructors about the absence by submitting document for consideration. Please refer to the following instruction for the details:

How to Request consideration for the absence due to Severe Weather

  1. Submit the completed “Notification of Absence Due to Weather Warning Announcement” to the counter of Center for Science and Engineering, Building No. 51, 1st floor, within 10 days after the end of the absence period.
  2.  Receive a stamp on “Notice of Absence Due to Weather Warning Announcement” .
  3.  Give the “Notification of Absence Due to Weather Warning Announcement” to the instructor in charge of the class (in the case of online classes, use Message My Teacher on Waseda Moodle, etc.) and request a consideration about your absence to him/her.

Cancellation of Classes in the Event of a Major Earthquake

Please refer to website of Academic Affairs Division for details.

About taking online courses

Classrooms for taking online classes in Nishi-Waseda Campus

  • If you are going to be using Wi-Fi connections in the classrooms to take online classes, please bring your laptops and/or mobile devices (For details on how to setup, please refer to “Network Use Guide”.). Use earphones/ headphones (with microphone) and please refrain from speaking unless it is a statement or a question for class.
  • When you use university facilities, please also check the information on “Support Anywhere”.

Classrooms for taking online classes in Nishi-Waseda Campus

Buildings Classrooms Opening Days and hours
Building No.55S 03-01, 03-03
03-07, 03-09, 03-08, 03-10
Mon.-Fri.
8:00-21:35
*Available only when classes are held.
Building No.61 102A

PC rooms in Nishi-Waseda Campus

By using an installed PC connected to a wired LAN, you can take online classes in a more stable environment.

Buildings Classrooms Opening Days and hours
Building No.63
3rd Floor
C room
D room
・E room
F room
・G room
Mon.-Sat. 8:50~21:35

Opening hours of the PC room. https://waseda10.classview.jp/clv/s/

About the classroom for online classes in other Campus

Please refer to 「Learn Anywhere」.

Notes on Taking Courses

Access may be congested on the first day of the class or the starting time of each period. It is recommended that you check in advance instructions from the lecturer about tools or materials to be used.

Important notices for taking online courses will be sent to your Waseda email. Also, it may be posted only in Moodle’s announcements or other contact tools without sending email. Please follow the instructions of your instructors for each course. Please check your mail box and Moodle annoucements etc. several times per day.

(1)Information: “Learn Anywhere” online preparatory website

Online preparatory website “Lean Anywhere” provides several tips and information for you to take online courses.

Important: About the security and copyright

You are requested to have the accurate knowledge of the security and copyright. Apart from the leakage of your personal information, please be aware of the personal information and portrait rights of others. In addition, there are certain rules to follow especially for online classes (including activities on Waseda Moodle) as well as notes for working on reports and other assignments on internet. Violation of these rules may result in disciplinary action, such as expulsion from the university or academic suspension.

(2)How to contact in case of problems

You are recommended to contact via Waseda email. Be sure to indicate your school, department, student ID number, name and the detail of situation happening to you when sending email or a message to the lecturer via Learning Management System. (Course title and name of lecturers are required additionally when your query refers to your course.)

If you have any system problem, please ask with following details:

  • Your device (smart phone or PC, Mac or Windows etc.), software, application
  • Your communication environment (fixed line or mobile, Wifi status)
  • Detailed description of the problem (e.g. error message on the screen)

In case of system disruption caused by access congestion, a university-wide response may be sent from MyWaseda. It may take up to a week to respond to inquiries about the lecture content and assignments. To be more specific, answers to inquiries and questions about the first lecture may be presented in the second lecture. We apologize for any inconvenience this may cause and thank you for your understanding and cooperation.

(3) Inquiry about course and course material

With regard to the query about the course contents (e.g. communication environment designated by the course) and materials (e.g. in case you cannot get the textbooks), please check the web syllabus or Waseda Moodle and contact with the course lecturer. Please follow that instruction. Otherwise please send the message to the lecturer through Learning Management System.

In case the course you registered is not appeared on My courses on Waseda Moodle.

Some courses are held jointly with other courses. In addition, the courses on Waseda Moodle may only be displayed by the name of the course with which they are combined. If you cannot find the course you registered for on Waseda Moodle, please check the “List-of-combined-courses” below.

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