School of International Liberal StudiesWaseda University

Your student identification card is used not only as your ID card but also when you enter a library at the university and in various other situations, so you should always carry it with you and be careful not to damage or lose it. A student identification card consists of a card with your photo and a seal on the back to indicate the current year, and is not effective unless the card and the seal are combined.

Please refer to Support Anywhere for information on reissuing student ID card and back sticker, as well as various applications and procedures.

Support Anywhere _Application and Procedures for Changing Information

1. Issuance

Freshmen are granted a student identification card in exchange for their examination admission card when they are enrolled. Students in the second year or above are granted a new seal from around beginning of March every year. Replace the old seal with the new one to renew the ID card. You can change the photo on your ID card only once during your stay at the School. If you want to change your photo, apply at the office of the School of International Liberal Studies.

2. Presentation

You are required to present your student identification card when you take tests conducted by the School, apply for a certificate, receive certain things issued by the School, and in various other cases.

3. Change of Information on Your Student Identification Card

Notify Waseda Portal Office or SILS office of any change in your address, name, or other information on your student identification card(Refer to 3. Changes in Personal Information).

4. Reissue

If your student identification card has been lost, damaged, or the magnetic tape has become unreadable, you need to apply for the reissue of a new card. Bring a picture (3cm × 4cm) with you and apply for reissue at the Waseda Portal Office or  office of the School of International Liberal Studies.
You will be charged 2,000 yen for a reissue. For an unreadable magnetic tape and a name change, there is no charge for a reissue. Please be aware that it takes about ten business days for a reissue.

5. Invalidation

If you lose your status as a student due to graduation or leaving the School, your student identification card loses its validity. In that case, you must promptly return your card to the SILS office.
When you graduate from the School, you will be granted a diploma in exchange for your student identification card. Keeping student ID card after graduation is not permitted.
Valid period of the ID card is 1 year. The period is extended by changing the seal in the back.
The students who are studying abroad can change the seal when you back to Japan.

When there is any change in personal information about you, your guarantor, or the person who pays your school fees, you should promptly notify Waseda Portal Office or SILS office. Changes in personal information include the following changes:

1. Change of Your Guarantor or Payer of School Fees

You should promptly notify Waseda Portal Office or SILS office of the change on the prescribed form.

2. Change of Address or Telephone Number (including cell phone number)

1. Please change your address information (including whether you live with your guarantor) on MyWaseda (menu-“Update profile”). If you change your address, please go to Waseda Portal Office or SILS Office.
2. For changes in information concerning your guarantor and/or Payer of School fees, please go to Waseda Portal Office or SILS office to fill out a prescribed form (Refer to 3. Change of Transfer Account or Payer of School Fees in III. School Fees).

3. Change of Transfer Account for School Fees

If the direct debit account for school fees has been changed, you should promptly notify Waseda Portal Office or  SILS office of the change (Refer to 3. Change of Transfer Account or Payer of School Fees in III, School Fees).

4. Change of Deposit Account in Your Name.

Please change your deposit account information on MyWaseda (menu-“Update profile”). If the account was incorrectly registered or not registered, no scholarship or refund of student health insurance is paid. Depending on the time you change it, the change might not be reflected by the deposit day.

5. Name Change

If you have changed your name or your guarantor has changed his/her name, you should promptly notify the SILS office of the change on the prescribed form. Bring an abridged transcript of your or his/her new family register with you.

* Protection of Personal Information

In principle, personal information about a student will not be disclosed to any third party without the student’s consent. Personal information is handled in accordance with the Regulations on the Protection of Personal Information.

* Refer to Information Security and Privacy at Waseda University

●Applicable Diseases

Please refer to the information available on the Health Support Center homepage for details regarding preventing the spread of infectious diseases on campus.

https://www.waseda.jp/inst/hsc/en/information/healthcare/infection

*Please note that infectious diseases not listed on the above page are not eligible for the “Notification of Absence due to Quarantine for Infectious Diseases”.

●Procedure

1. If you contract an infectious disease, notify the SILS/GSICCS office using the following online form.
   【SILS/GSICCS】 Report of confirmed infectious diseases
2. Once you have received permission to attend school, or the “suspension period of coming to school” has ended, ask your physician to fill out the designated Certificate of Recovery from Infectious Disease Form (「学校において予防すべき感染症」登校許可証明書).
3. Fill out and submit the “Agreement of Authorization” and “Notification of Absence” with the “Certificate of Recovery from Infectious Disease Form” to the SILS/GSICCS office. 
4. Present the Notification of Absence to your course instructors and request special consideration.

*Please contact the instructor of the class you miss by yourself. The SILS office does not contact instructors on your behalf regarding class absences.

*The final decision on a student’s absences will be left to the discretion of the instructor of each course.
*Regarding the COVID-19 and influenza (except for specified avian influenza), it is not required to submit “Certificate of Recovery from Infectious Disease” after the period of suspension from classes. Instead, you may submit proof of illness (medical certificate, etc.) that confirms the diagnosis and absence(quarantine) period along with a Notification of Absence document.