School of International Liberal StudiesWaseda University

One-Year/Semester Program At SILS

Certificates and Transcripts

Issuance of Certificates

For the Double Degree Program (DDP) students, please click here.

Certificates are available from the certificate vending machines on campus. It costs ¥200 per copy for current students and ¥300 for alumni & former exchange students.

Should you need other certificates which are not issued from the vending machines, please inquire at the SILS Office.

Available Certificates

 

Certificate Language Vending
Machine
SILS

Office

Costs
*( ) Alumni &      Former Students
Japanese English
Transcript
     ¥200 (300)
Enrollment
*Current Students
     ¥200 (-)
Enrollment Duration    *Alumni & Former     Students
     ¥ – (300)
Student Discount
(Gakuwari)
*in Japanese Only
     Free
Commuter’s Pass
*Bus Company
     Free
Other Certificates
     ¥200 (300)

Depending on the contents, certificates which are not available from the vending machines may require a few working days.

Certificate of Commuter’s Pass
To purchase a commuter’s pass from a private bus company, you may need to have a certificate to show the districts you commute. Please contact the SILS Office.

In order to purchase a commuter pass for JR, private railway companies (e.g., Keio, Odakyu) or the Metropolitan Railway Company (subway), please complete the designated application form and present your student ID card at the station.

Student Discounts
Student discount vouchers are available for long distance (more than 100 km) JR travel. We can issue up to four vouchers in one day, and a total of ten vouchers in one academic year (April to March). The voucher is valid for three months.

Apply for Certificates

There are five ways to apply for certificates.

  • A) Vending Machine (Current Students Only)
    For the operating hours, please click here.
  • B) Directly at the SILS office
  • C) Domestic Mail
  • D) International Mail
  • E) By Proxy

Applications will NOT be accepted over the telephone, by FAX, or by E-mail.

A) Vending Machine (Current Students Only)

Please bring along:

  1. Student ID Card
  2. Password (Waseda-net Password)
  3. Handling Fees

Vending Machines on Waseda Campus

Please refer to the IT Center website for the latest updates.

B) At the SILS Office

Please bring along:

  1. Your Identification Card (Driver‘s License, Passport, Health Insurance Card, Residence Card, etc.)
  2. Handling Fees

In principle, standard certificates will be issued on the same day of purchase. In the event the contents are unique and/ or require further official approval, it may take a few working days before the certificate(s) can be issued.

C) Domestic Mail

Please send the following materials to the SILS Office. In principle, the certificate(s) will be sent on the next working day. Certificates which are not directly available from the vending machine, certificates with unique contents and/ or certificates which may require further official approval, will need a few more working days. In urgent need, please send your application by express and registered mail.

Mailing Address

Academic Affairs Section, School of International Liberal Studies, Waseda University
1-6-1 Nishi-Waseda, Shinjuku-Ku, Tokyo 169-8050, JAPAN

  1. Application Form
    If the prescribed form is not used, we require the following information.
    Student ID number, name, graduation date, date of birth, name of certificate, number of copies, language of the certificate (Japanese or English), request to seal certificate (if necessary), email address, daytime telephone number, and the delivery address
  2. A VALID photocopy of your Identification Card (Driver’s License, Health Insurance Card, Residence Card, Passport, etc.)
  3. Handling Fees using Teigaku Kogawase (定額小為替), which is available at the post office
  4. Return-mail envelope with your address and the postage. Should you need many certificates, please use a larger (12cm×23.5cm) envelope for return.

Estimate Postage (Regular Mail)

Number of Certificates (NOT Sealed)
(120×235 -sized envelope)
Number of Sealed Certificates
(240×332 -sized envelope)
1 – 4 copies:¥82 1 – 3 copies:¥120
5 – 10 copies:¥92 4 – 7 copies:¥140

D) International Mail

Please send the following materials to the SILS Office. In principle, the certificate(s) will be sent on the next working day. Certificates which are not directly available from the vending machine, certificates with unique contents and/ or certificates which may require further official approval, will need a few more working days. In urgent need, please send your application by express and registered mail.

Mailing Address:

Academic Affairs Section, School of International Liberal Studies, Waseda University
1-6-1 Nishi-Waseda, Shinjuku-Ku, Tokyo 169-8050, JAPAN

  1. Application Form
    If the prescribed form is not used, we require the following information.
    Student ID number, name, graduation date, date of birth, name of certificate, number of copies, language of the certificate (Japanese or English), request to seal certificate (if necessary), email address, daytime telephone number, and the delivery address
  2. A VALID photocopy of your Identification Card (Driver’s License, Health Insurance Card, Residence Card, Passport, etc.)
  3. Issuance Handling Fees and Postage
    Please purchase the “International POSTAL Money Order” or “International Reply Coupon” for the total cost of the issuance handling fees and postage at the Post office.
  • “International POSTAL Money Order” is NOT available in CANADA and THAILAND.
  • One sheet of “International Reply Coupon” is equivalent to 130 yen.

Estimate Postage (Regular Airmail)

Number of Certificates (NOT Sealed)
(120×235 -sized envelope)
Number of Sealed Certificates
(240×332 -sized envelope)
1 – 4 copies ASIA:¥90 1 – 3 copies ASIA:¥220
Oceania
North America
Central America
Middle East
Europe:¥110
Oceania
North America
Central America
Middle East
Europe:¥260
South America
Africa:¥130
South America
Africa:¥300
5 – 10 copies ASIA:¥160 4 – 7 copies ASIA:¥330
Oceania
North America
Central America
Middle East
Europe:¥190
Oceania
North America
Central America
Middle East
Europe:¥400
South America
Africa:¥230
South America
Africa:¥480

Estimate Postage (EMS)

EMS Fee
up to 500 g ASIA:¥1,400
Oceania
North America
Central America
Middle East:¥2,000
Europe:¥2,200
South America
Africa:¥2,400

E) By Proxy

Due to privacy concerns, Waseda University will only accept an application directly from the student (alumni). In urgent needs, the university will accept an application by proxy but the following documents must be submitted.

  1. Application Form
    If the prescribed form is not used, we require the following information.
    Student ID number, name, graduation date, date of birth, name of certificate, number of copies, language of the certificate (Japanese or English), request to seal certificate (if necessary), email address, daytime telephone number, and the delivery address
  2. Letter of Authority (include applicant’s signature and/ or personal seal)
  3. A VALID photocopy of the client’s identification card (Passport, Driver’s License, Health Insurance Card, Residence Card, etc.)
  4. A VALID photocopy of the proxy’s identification card (Passport, Driver’s License, Health Insurance Card, Residence card, etc.)

Contact Us

Academic Affairs Section, School of International Liberal Studies, Waseda University

TEL: 03-5286-1727
FAX: 03-3208-8401

You may also wish to send your inquiries here.

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