Faculty of Science and EngineeringWaseda University

You can find out your grades on MyWaseda. Please use the “Menu for viewing grades and registering courses” in the lower portion of the pre-login screen, which is displayed before logging into MyWaseda.

You can also check your grades by directly receiving an Academic Transcript from Certificate Issuing Machines. (If you failed a subject, the grade of the subject will not appear on the Academic Transcript.)

The grades for each semester as listed on the Grade Report page and on the Academic Transcript will reflect grades released on and after the designated date.

If a registered course has an * in the grade column, it means the grades for that course have yet been evaluated by the instructor. It is updated upon receipt of the grades from the instructor. (It takes about a week to post the grades on the Grade Report after the submission of grades from the instructor.)

If you need to know your grade urgently, please directly contact the instructor and explain your situation.

“S” grade means that you have failed the class, but you are exempted from class attendance the following year. Check with an instructor in charge about the specific method (exam or report) of acquiring credits in the following year. In addition, because you are exempted from class attendance as mentioned above, you can register a different subject with classes held on the same day and time in the following year.

*As a rule, subjects for which you have received an “S” grade will be automatically registered for the following year at the end of March. However, automatic registration may not take place for various reasons (delay in the release of the grade, etc.). You are responsible for making sure that your registration has actually been confirmed on Course registration page for Science and Engineering students.

“H” grade means that you have failed the class. However, the final decision is on hold, and your grade may be changed by the end of the semester. If no change to the grade was made by an instructor in charge within a certain period of time, your grade will automatically become an “F” grade.

You need to check this matter urgently with the instructor and take action promptly so that it will not affect your course registration for the following semester. If you do not take action, you will receive an “F” grade.

Check the website of the Center for English Language Education in Science and Engineering for details and how to take the class the following year.

In graduate school research guidance, evaluation consists of a “P”grade (pass) or a “Q”grade (fail).

You can contact an instructor via e-mail if the instructor has given out his or her e-mail address in the Syllabus or in his or her class. If specific instructions were given in the class, please follow them.

Besides, you can also contact an instructor via Waseda Moodle, Dashboard screen. Please refer to the Waseda Moodle manual

1. Click user area to display function menu for user and select “Messages,” or click a balloon shape icon, to display message screen.
2. Display message screen and select the person you want to send the message to.
3. Send the message.

If above is not applicable, you can also try following instruction.

To contact full-time faculty members (professors, associate professors, and assistant professors):

The full-time faculty members have their own Kenkyushitsu (faculty lab) at Waseda University, so you can visit them there in order to contact them. If you want to know the location and telephone number of a faculty member’s Kenkyushitsu, please refer to the bulletin board in the Office of the Schools of Science and Engineering (Bldg. #51 1F) or the website of each Kenkyushitsu.

To contact a part-time lecturer (non-Waseda University faculty members affiliated with other universities and companies):

Part-time lecturers do not have their own Kenkyushitsu at Waseda University, and do not usually come to the Nishi-Waseda Campus when they are not running classes. Please contact them by mail via the Kyoinshitsu (Faculty Room, Bldg. #52 2F). Bring an envelope (stamped with 84 yen in postage), a return envelope (self-addressed and stamped with 84 yen in postage), and your letter (with a message and your mobile phone’s or PC’s e-mail address) with you to the Kyoinshitsu. The Kyoinshitsu staff will write the lecturer’s address on the envelope and mail it for you.

As soon as the instructor has reported the change to your grade to the Academic and Student Affairs Section of the Office of the Schools of Science and Engineering, the grade change will be reflected on the grade report page. (It takes approximately one week for grade changes to be reflected on the page after a grade change is reported by an instructor.)

The marks used on grade reports and the Grade Report page (on MyWaseda) have different meanings to those used in the Academic Transcripts and the Academic Transcripts in English, which are generally used as certificates. Please refer to the following.

1st table is for students to whom the handbooks of AY 2005 and before are applied to, and 2nd table is for students to whom the handbooks of AY 2006 and after are applied to:

The calculation method (applicable subjects, etc.) varies depending on the department and school year. Please follow the instructions from your class academic advisor for details. Each individual’s grade average is generally calculated by giving a certain number of points for each grade. Therefore, it is important for you to obtain good grade evaluations right from your first school year onwards.

You cannot take the same subject again once your have been issued your grade of C or above for the subject. If you get F, you can take it again but F will remain in your academic record.  Therefore, try to obtain good grade evaluations for all subjects you have taken and do not take too many subjects at once.

The grade ranking affects recommendation to graduate schools, scholarships, and recommendation to employment. Grade rankings are extremely important for students. Try to obtain good grade evaluations right from your first school year onward.

Waseda University uses an evaluation system with a set of conversion rates called Grade Point(4 points for A+, 3 points for A, 2points for B,1 point for C, and zero point for Falling Grades ).A Grade Point Average(GPA) is a score calculated by multiplying “total number of credits by grade point(A+, A, B etc.)” and “corresponding grade point(4 for A+, 3 for A etc.)”, then totaling the obtained figures for the all grades and dividing the result by “total number of registered credits.”
The total number of registered credits includes credits earned for falling grades.
This will be calculated in the following formula:

[(No. of A+ credits x 4) + (No. of A credits x 3) + (No. of B credits x 2) + (No. of C credits x 1) + (No. of Falling grades x 0)]
Total number of registered credits

*The GPA will be rounded to the second decimal place.
*Subjects used in the GPA calculation
The GPA calculation considers only the subjects registered as the subjects to count toward graduate credits. However, the following cases will not
be subject to the GPA calculation even if the subject is counted toward graduate credits.
・N,P,Q,H( H grades is included in the GPA calculation after the subjects in question are finally confirmed to have passed or failed. )

*GPA on Grade Report and Transcript of Academic Record.: Please note that the GPA will appear on the Grade Report, but not on
the Transcript of Academic Record. We can issue a “Transcript or Academic Record / GPA” indicating the GPA and the grades used in the GPA calculation.

We do not calculate GPA for the students enrolled before AY 2009.  Instead, we have prepared a letter to explain that we do not calculate GPA for those enrolled before AY 2009.  Please print out and submit the following PDF to other party.

• Support letter for GPA

All courses that count as credit toward graduation (qualified to be counted for graduation) are included to calculate GPA. Therefore, even in case you have earned credits more than required for graduation for 4 years or credits of the courses offered by other bodies more than upper limit required for graduation set by each department, courses that count as credit toward graduation regardless of order to be earned will be included to calculate your GPA.

You are eligible for graduation if you have met the designated graduation requirements (which subjects are required for graduation and the number of credits from each subject group required for graduation). For more details, please check the Handbook for your school that was distributed at the time of enrollment. Do not check Handbook for other school years because the rules differ.

Decisions as to whether undergraduate students in their fourth year or above and graduate students in their second year or above can expect graduation are made on June 1 and November 10. Undergraduate students and graduate students are eligible for “status for graduation” and “status for completion” respectively, if they have met the requirements for their graduation or completion by gaining a total number of credits in subjects already taken and those currently being taken and registered during the specified course registration period for this year.

The students eligible for expected graduation or completion can receive a Certificate of Expected Graduation/Completion from June 1 or November 10. (*If June 1 or November 10 falls on a university holiday, a weekend or public holiday, the issue will start on the following working day.) In certificate, it is indicated “The Date of Expected Graduation is calculated based on the expected cumulative credits as of Spring/Fall Semester, XXXX).

You can find out whether or not you are eligible for “status for graduation (or completion)”on MyWaseda page. Please use the “Menu for viewing grades and registering courses” in the lower portion of the pre-login screen, which is displayed before logging into MyWaseda.

The final decision regarding graduation (or completion) will be made at the time grades are released at the end of the final semester. You can find out the results on MyWaseda. Log into the site, open “Classes” on the left side, and click on “Grade report”.

If you have received “Graduation”(completion) requirements are not satisfied” and if the reason why is not clear, please directly contact the liaison office of each department as a matter of urgency.

Please note the following periods are exceptional and you can not issue Certificate of Expected Graduation/Completion; Mid of February to May 31, a few days in the mid of June, a few days from end of October to November 9 and a few days from end of November to beginning of December.  If you need it for job hunting or examinations, please issue it well in advanced.

If you are required by a company to obtain a Certificate of Expected Graduation/Completion during above mentioned period, please print out and submit following PDF.
Support letter for Certificate of Expected Graduation

If you are required by a company to obtain a Certificate of Expected Graduation earlier, please tell the company that Waseda University can issue you a certificate on June 1 at the earliest for undergraduate students in their fourth year and graduate students in their second year. (*If June 1 or November 10 falls on a university holiday, a weekend or public holiday, the issue will start on the following working day.)

*The Certificate of Expected Graduation/Completion cannot be issued for undergraduate students in their third year and graduate students in their first year. Please wait until June 1 of the following year.

*NOTE: Please also refer to the question “Is there any period that you cannot issue Certificate of Expected Graduation/Completion?”

Certificate of Health Check-up can be issued from Certificate Issuing Machines from June 1 onward for  students who received a Health Check-up conducted by Health Support Center every April. Please make sure to have the Health Check-up.

In addition to a transcript, information about your graduation is also described on a Certificate of Academic Transcript and Graduation. Similarly, in addition to a transcript, information about your expected graduation is described on the Certificate of Academic Transcript and Expected Graduation/Completion.

If you are a graduate student and you have officially graduated from the School of Science and Engineering, you can issue the Transcript of grades taken during the enrollment in the School of Science and Engineering from Certificate Issuing Machines. (400 yen per certificate).

Certificates (Certificate of Enrollment, Academic Transcript, etc.) related to your current enrollment in the graduate school can also be issued from Certificate Issuing Machines (300 yen per certificate).

If you would like to graduate (complete) in September, you need to consult and confirm with your supervisor and department about the detailed procedure and eligibility.  To register to graduate in September, you are required to report to Faculty of Science and Engineering through your department by beginning May of the year of September graduation.

Students who have taken this procedure will be eligible for “status for graduation” (undergraduates) and “status for completion” (graduates) after the decisions are made on June 1st as to whether they have met their requirements for their graduation or completion by gaining a total number of credits in subjects already taken and those currently being taken and registered during the specified course registration period for this year.  You can find out whether or not you are eligible for “status for graduation (or completion) ”on MyWaseda page. Please use the “Menu for viewing grades and registering courses” in the lower portion of the pre-login screen, which is displayed before logging into MyWaseda.

Basically, the decision about September graduation (completion) is made one time on June 1st.

Grades are released on the same day for all students including September graduates. As for the final decision about graduation (completion), you can check on MyWaseda by using the “Menu for viewing grades and registering courses” in the lower portion of the pre-login screen at the time of grades release in September.

If you are not eligible for status of graduation (completion) and the reason is unclear, please inquire the departmental office directly as soon as possible.

Certificate of Expected Graduation/Completion can be issued on and after June 1st.  Certificate of Graduation/Completion can be issued on and after September 15th.

The grades (credits) for subjects taken in the provisionary graduate enrollment program will become valid when you become enrolled in a master course at the Graduate School of Science and Engineering. (They are not included in credits for graduation of the School of Science and Engineering.)

The number of credits certified varies depending on your major. Please refer to the Course Registration Guide and the Bulletin for Graduate School of Science and Engineering. You do not need to carry out any procedures for these credits after your enrollment in the graduate school because they are automatically transferred as credits for your master’s degree.

Consult with the Academic and Student Affairs Section of the Office of the Schools of Science and Engineering immediately after you have returned to school.
Please have ready a Transcript and a Syllabus issued by the overseas university you were enrolled in, as well as textbooks and notebooks.

Students who entered in and before AY 2009

GPA is not calculated and shown for those above.  In case you would like us to certify that in the “Request Form” of MBA, overseas universities, etc., please bring the request form to us.

Students who entered in and after AY 2010

You can get “Certificate of GPA” issued by ertificate Issuing Machines.