Faculty of Science and EngineeringWaseda University

News

Welcome to Faculty of Science and Engineering(FSE) ! – Guidance for New students entering in September, 2020.

[Last Updated]
20/9/24 Added about “Student Health Check-up for AY 2020 enrolled in September 2020”
20/9/9 Updated (“9. About “Waseda Moodle”(Learning Management System)”-“Required Seminar for All New Students” and “Waseda Life ABC”)
20/9/2 Updated (“6. Guidance schedule” – Guidance for Doctoral Program)
20/9/1 Updated (“5. Receiving your student ID” & “10. About “Entrance Ceremony and Introductory meeting, September 2020””)
20/8/27 FAQ added (Please refer to “11. Inquiry”.)
20/8/7 Updated.
20/7/1 Site Opened.

Please let us extend a warm welcome to all of you!

Information for new students is to be updated on this website. As new students are required to follow the instruction and procedures prior to the beginning of Fall Semester, please visit this website and keep yourself updated.


Index

1. Obtain your Waseda ID (activated from September 1)
2. Notice about Waseda email (activated from September 1)
3. Course registration schedule
4. Your student ID number
5. Receiving your student ID card
6. Guidance schedule
7. Student Visa
8. Resident Registration/Submission of photocopy of your residence card
9. About “Waseda Moodle”(Learning Management System)
10. About “Entrance Ceremony and Introductory meeting, September 2020” (for all English-based Undergraduate Program Students)
11.Student Health Check-up for AY 2020 enrolled in September 2020
12.Inquiry


 

1.Obtain your WasedaID (activated from September 1)

To secure the close contact from the university, you have to obtain Waseda ID and register your e-mail address. It is strongly recommended to be updated the information through the registered e-mail address on daily basis.

(1) access to “MyWaseda Login Page” (https://my.waseda.jp)

(2) log in with your “initial Waseda ID” and “initial password”

(3) create your new e-mail address

(4) change the initial password to the new one

(5) obtain Waseda ID

Ref: http://www.waseda.jp/navi/e/mywaseda/entrance.html

*Note: For those who are currently enrolled in Waseda University and continue studying at Waseda University (i.e. BA students go on to MA program & MA students to doctoral program), please kindly be aware that your status will be updated to the new program after you obtain your Waseda ID. Consequently, your current ID will be no longer valid. Thus, in case you need your certificate for your current program, please make sure to obtain it before you get new Waseda ID.

*Note: “Required Seminar for All New Students” and “Waseda Life ABC” offered by Global Education Center(GEC) will be available on LMS “Waseda Moodle” since September 21. All new undergraduate and graduate students must take “Required Seminar for All New Students” and successfully complete its mini-tests. This is to ensure proper use of the information network provided by Waseda University through computers, internet, e-mail, etc. “Waseda Life ABC” is a video collection of information for new students to know at the beginning to make your student life more fulfilling. Let’s check it out!

*Required Seminar for All New Students
Enrollment Period:9:00, Monday, September 21st, 23:55, Sunday, October 11st, 2020

2.Notice about Waseda email(activated from September 1)

Waseda Mail (Gmail) is not available in certain countries or regions where access to Google services is restricted. If this is the case in your country and you have no access to Gmail, please follow this link or scan below QR code and set up to forward your emails to office 365.

 

3. Course registration schedule

All students must register courses by yourself with your responsibility as we released all the necessary information on the web.

* Student can get the latest information about course registration in the following website. Materials related to the course registration (“Course Registration Guide” etc.) are available as well. Please make sure to refer to these information and materials prior to course registration.
*Web categories are different between programs. Please refer to the category which you belong to.
*As for course registration schedule, please refer to the Appendix 1 in each category.
*Request to add or drop courses after the course registration period will not be accepted for any reason.

Undergraduate (Degree program)

Undergraduate (Non-Degree program)

Graduate (Degree Program)

Graduate (Non-Degree program)

*Please check the above websites and Waseda email on daily basis before/during the course registration periods because during the periods there may be important updates related to course registration, which will be uploaded on the aforementioned web/notified by Waseda email.

 

4. Your student ID number

Your student ID number is available on the page of “View/Update Your Own Profile” on MyWaseda.
1) Log in to MyWaseda and go to [View/Update Your Own Profile] on the left menu of [Home] global menu.
2) Click “Update Student Profile”
3) You can find your Student ID (8 digits) under the Personal Information column.

 

5. Receiving your student ID card

Since September 23, your student ID card will be individually handed over.
Please visit the “Academic and Student Affair’s Section at the Center for Science and Engineering” at the grand floor of the Bldg. 51, Nishi-Waseda Campus at your convenience time.
Upon your receipt, you need to double check if all the information (name, date of birth, registered address) are correct.
Besides, if any changes to your address or telephone number in Japan occur after enrollment, update your information through My Waseda (“menu”>“profile”).
Once you have updated your information, please drop by the International Desk and receive a new backside sticker to put on your Student ID.

 

6. Guidance schedule

The major guidance information (for English-based undergraduate students) will be provided through “Waseda Moodle” (Learning Management System) prior to the course registration as well as class begins. After September 1, please check your Waseda emails and access to “Waseda Moodle”.

Other basic materials for the new students are available from the below link:
https://waseda.box.com/s/t7mezs27xcibgokewinjgfgy22tw7nxp
*Other documents may be added in due course.

For doctoral students, guidance material: https://waseda.box.com/s/8xntnvyiftthj3eudk31zqtse1r5an51

Though the handbook is available from the below link, hard copy will be handed to each new student. Please visit the “Academic and Student Affair’s Section at the Center for Science and Engineering” at the grand floor of the Bldg. 51, Nishi Waseda Campus at your convenience time.
Handbook for AY2020: https://www.waseda.jp/fsci/en/students/syllabus/

[FYI] Academic Calendar: https://www.waseda.jp/fsci/en/students/calendar/

[For exchange students only] Orientation Documents provided by Center for International Education (CIE):
https://www.waseda.jp/inst/cie/news-en/22098

 

7. Student Visa

For those who need to renew the student visa in September or October, it is strongly recommended to check the website below carefully. The university can only issue the visa documents upon the completion of your preparation.
https://www.waseda.jp/fsci/en/students/life/

 

8. Resident Registration/Submission of photocopy of your residence card

For regular students

*Please refer to this part only if you yet to submit your Certificate of Residence to the Admissions Office in Center for Science and Engineering.

If you are any visa holders other than Japanese nationality, please go to the ward or city office of your residence with your passport and Residence Card (在留カード) to complete Resident Registration (住民登録) as soon as possible.

After Resident Registration, you need to purchase your Certificate of Residence (住民票) and submit it to the Admissions Office in Center for Science and Engineering, Bldg. 51.

For exchange students

If you are any visa holders other than Japanese nationality, please go to the ward or city office of your residence with your passport and Residence Card (在留カード) to complete Resident Registration (住民登録) as soon as possible.
FYI: What is a residence card?
http://www.immi-moj.go.jp/english/tetuduki/zairyukanri/whatzairyu.html

After Resident Registration, please prepare a photocopy of your residence card (在留カードzai-ryu card) and attach it to a “Status of Residence Notification Form” (document C).
Then, please submit the original of document C a soon as possible and make sure to meet following requirements:
– Your residence card number must be clearly indicated on the photocopy.
– Your address registered at the city office must be indicated on either side of your residence card.
– If you cannot come to Japan, your delay submission will be acceptable. After coming to Japan, please submit it to our admissions office.

If you cannot meet the deadline, please submit the document to Admissions Office once it’s ready.

You can get a hard copy of “Status of Residence Notification Form” at the Admissions Office, but if you wish, you may also print it out from the download link.
Document C : https://waseda.box.com/shared/static/boz31qj3mgclpm9wy5om0j7k8taggk02.pdf
“Status of Residence Notification Form”

 

9. About “Waseda Moodle”(Learning Management System)

Before activate the Waseda Moodle, please obtain your Waseda ID and Waseda email address.
The user guide is available in the below website:
http://www.waseda.jp/navi/e/wsdmoodle/index.html

Notice/Assignment of your courses can be informed through Waseda Moodle. Thus, please make sure to check it regularly.

“Required Seminar for All New Students” and “Waseda Life ABC” offered by Global Education Center(GEC)

They will be available on LMS “Waseda Moodle” since September 21th、2020. All new undergraduate and graduate students must take “Required Seminar for All New Students” and successfully complete its mini-tests. This is to ensure proper use of the information network provided by Waseda University through computers, internet, e-mail, etc. “Waseda Life ABC” is a video collection of information for new students to know at the beginning to make your student life more fulfilling. Let’s check it out!

*Required Seminar for All New Students
Enrollment Period:9:00, Monday, September 21th, 23:55, Sunday, October 11th, 2020

10. About “Entrance Ceremony and Introductory meeting, September 2020”
(for all English-based Undergraduate Program Students)


Date : September 21th, 2020

Entrance Ceremony, Waseda University Faculty of Science and Engineering (@Nishi Waseda Campus)

Time : 13:00-13:30
Venue : 2F,#63 Bldg.

Introductory meeting (@Nishi Waseda Campus)

Time : 13:40-14:40
Venue : 2F,#63 Bldg.

*Participants are limited to new students to prevent the spread of infection with COVID-19.
*Entrance ceremony is to be broadcast live for parents at ROHM SQUARE 1F, #63 Bldg.

*ADDITIONAL INFORMATION (Updated on September 1)*
When it comes to the entrance ceremony for all faculties, due to the circumstances surrounding the COVID-19 pandemic, Waseda University has decided to
hold the September 2020 Entrance Ceremony (Starting time: 10:00) as well as the April 2020 Entrance Ceremony for undergraduate and graduate students all together online (live streaming).
If you like, you can watch this live streaming ceremony in the room (2F, Building 63) at Nishi-Waseda Campus.

*Please note that the Entrance ceremony for Faculty of Science and Engineering will be held on-campus and as scheduled (Starting time: 13:00).

More details are avaialble from below link: https://waseda.box.com/s/tglgjqk20r32zdjg1fh85py3v3xvh1o1


11.Student Health Check-up for AY 2020 enrolled in September 2020

Date:October 1(Thu.),2(Fri.)
Reception Time:AM)9:30 – 12:30,PM)1:30 – 4:30
Venue:Okuma garden house(Waseda Campus Bldg.25 1F)
*In order to prevent congestion in the venue, the Health Check-up will be done by reservation system.
Please make a reservation through the following methods;

Deadline of submission: September 25, 2020 (Fri) 11:59PM JST

How to take the Student Health Check-up for AY 2020 enrolled in September 2020

12.Inquiry

Please refer to below FAQ first as this could answer your question.
FAQ for international students

When sending emails for inquiries, please present your name and “Examinee’s number” or “Student ID number (after you obtained)”. Besides, please make sure to use Waseda email once you get it in September.

Class/Tuition/Certificate/Student Life

[email protected]

Admissions

Undergraduate Schools: [email protected]

Graduate Schools: [email protected]

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