Sports Facility Use Application Form
- Posted
- Thu, 23 Jul 2026
The sports facilities (Gymnasium, Athletic Field, and Tennis Courts) can be used in the following two ways:
- Regular Reservation
- Same-Day Use (No Reservation Required)
Regular Reservation
The sports facilities (Gymnasium, Athletic Field, and Tennis Courts) are available for regular use by submitting an application for each of the four periods of the academic year.
If you wish to continue using the facilities beyond one period, you must submit a new application for each subsequent period.
| Period | Available Months |
|---|---|
| Period 1 | April – July |
| Period 2 | August – September |
| Period 3 | October – December |
| Period 4 | January – March |
Application Procedure
- Download the Regular Sports Facility Use Application Form and the Participant List.
- Complete both forms in Japanese, following the sample provided.
- Submit the completed forms by email to the IPS Office by the application deadline for the relevant period.
For detailed information, please check IPS square
Reservation Results
・If your reservation is approved
If your requested date and time are available, a confirmation email will be sent to your Waseda email address.
After receiving the confirmation, please submit the Sports Facility Use Application Form to the IPS Office by email.
・If your reservation is NOT approved
If your requested reservation cannot be accommodated, the IPS Office will notify you by email.
Please select another date or time and submit a new reservation request.
Important Notes
- The reservation must be submitted by the team representative.
- Application forms must be completed in Japanese only.
- When using the Gymnasium, Athletic Field, or Tennis Courts, you must present your Facility Use Permit to the gymnasium attendant before using the facility.
- The permit will be issued at the Gymnasium Management Office when you check in for your first use of each month.
- Please use the facility only during your reserved time.
- If you are unable to use the facility on your reserved date, you must cancel your reservation in advance.
Same-Day Use Without a Reservation
If you wish to use a sports facility without a reservation, you may do so only on the day of use, provided that the facility is available. Please present your Campus Card at the Gymnasium Management Office before using the facility.
Submission of the Sports Facility Use Application Form and the Participant List is not required for same-day use.
Important Notes
The Gymnasium, Athletic Field, and Tennis Courts are reservation-based facilities. Even if a facility appears to be vacant, you may not use it without permission.
Same-day use is permitted only if the facility is available and after receiving approval from the gymnasium attendant.
Do not decide on your own to use the facility without authorization.
These are shared public facilities. Please follow the rules and use them responsibly.
How to Cancel a Sports Facility Reservation
Please follow the designated cancellation procedure if you need to cancel your reservation for a sports facility.
