Graduate School of EconomicsWaseda University

For Current Students

Student Life

MyWaseda

“MyWaseda” is the web site used as the entry point for various information services provided by Waseda University. You can also use it after graduation to get information on the alumni association, lifelong learning, and career development.

Applications

Student ID Re-issuance

Student ID Re-issuance is provided via the GSE Office. Reissue is only acceptable in the following cases :
・Breakage
・Magnet failure
・Loss
・Change of name
・Change of photo (Only once).

<Required documents>
・Identification card or document
・Color photo (4 cm (height) x 3 cm (width))
*No photo required in the case of magnet failure.

<Re-issuance fee>
In the case of breakage or loss : 2, 000 yen
In the case of magnet failure, change of name or change of photo : No charge

<Notes>
(1) Reissuing Student ID takes 3-4 days (excluding weekends). During this period, it is possible to use school facilities, however; student discount certifications cannot be issued.
(2) In the cases of breakage or lose occurring twice or more in the same year, the guarantor signature is required.

Change of Contact Information

Please be sure to register on the MyWaseda when you change your contact address, telephone number, etc.

Change of Personal Information User Manual

In case of change of address, please come to the Office and get a reverse side seal for your student ID card after registering the new information on the MyWaseda.

Change of Guarantor or Tuition-fee Payer

If there is a change of guarantor or tuition-fee payer, please come and register this information at the Office.

Change of Bank Details (Account for tuition-fee payment)

If there is a change of bank details (payment account), please come and submit the appropriate application at the Office.

<Notes>
It takes several days to complete this procedure. Please be careful to arrange matters well before the date of payment of the tuition-fee.

Change of Bank Details (Account for money received)

If there is a change of bank details (receipt account), please be sure to register again on the MyWaseda.

<Notes>
It takes several days to complete this procedure.

Change of Name

If your name changes for reasons of by marriage, etc., please come and register this information at the Office.

<Required documents>
Change of Name Request Form

Request for Domestic and Overseas Trip

When students make a business trip according to their advisor’s instructions, the submission of the Request for Domestic Trip or Overseas Trip is required. This also includes the Injury and Accident Compensation Program for Waseda Students (GAKUSHOUHO).

Request for Domestic Trip
Request for Overseas Trip

Overseas Travel Insurance Application Form
All students are required to enroll in the Overseas Travel Insurance designated by Waseda University, when they make a business trip. Please receive the Overseas Travel Insurance Application Form at the Office and submit it with the Request for Domestic Trip or Overseas Trip to the Office.

Proxy form

This application is required when procedures are carried out by a proxy.
Required documents : Copy of student ID ; some form of proxy identification document.
N.B.,
There are some procedures that cannot be undertaken by a proxy. For more details, Please ask at the Office.

Certificates

Transcripts, etc.

These are available from the Automatic issuance machine as follows:
・  Transcript
・  Status of completion
・  Transcript and status of completion
・  Certificate of GPA
・  Health checkup report
Issuance fee : 200yen per a copy
( except the “Health checkup report”, which coats 300 yen per a copy ).

You will require both your student ID card and your MyWaseda password when you request certification from the automatic issuance machine.
Please check IT Service Navi for information on automatic issuance machines, e.g., installation location and operating times.

Requests Made by Post

Although there are still some entrance restrictions on campus due to the novel coronavirus, students can enter if they show their student ID and access the certificate issuing machines.
Opening hours for Certificate issuing machines (June, 2020)

Since the Graduate School Office is closed to students, students will not be able to apply or receive certificates straight away.
Students who have not received their student ID card and would like to receive now, please apply for it on the MyWaseda portal website.
【Application for receiving your student ID card by mail 】

If, for any reason, you have to apply by mail, please fill out the Certificate Request Form below and mail it together with the necessary items to the Graduate School Office.
【For Current Students】Certificate Request Form
【For Current Students】Certificate Request Form

In addition, please specify the address and affix the necessary stamps to the return envelope.
※The postage varies depending on the weight and size of the envelope (standard size/non-standard size). For details, please refer to the Japan Post website.
Reference: In the case of a tightly-sealed package, it is approximately 30 grams per copy. In addition, the weight of the return envelope will be included.

[Note]
・Certificate issuing fee for current students is 200 yen per copy.
・Cash can not be sent by regular postal mail. Instead, please be sure to purchase a fixed amount money order at a post office.
・As of right now, we can only send certificates domestically.
・If there are no missing documents and no mistakes, the issued certificates will be delivered in one or two weeks after students mail the application documents.
・Please be aware providing certificates to current students by postal mail will be temporary response.

Student discounts

These are available from the automatic issuance machine.
・ Issuance fee : free
・ The machine can issue up to 4 copies a day per individual.
・ You will require both your student ID card and your MyWaseda password when you request students discounts from the automatic issuance machine.
N.B. ,
Discounts are not available to non-degree students.

Please check IT Service Navi for information on automatic issuance machines, e.g., installation location and operating times.

Certificate for commuter pass (Only for private bus company)

It is generally unnecessary to have certification for commuter passes, as the reverse side of the student identification card serves as the school discount certificate. However, some transport operators require paper. In that case, please come and consult the Office.
Required document : Student ID
N.B.,
Discounts are not available to non-degree student.

Tuition-fee

Tuition-fee payment by account transfer

We will send a “Notification for Account Transfer of Tuitions and Fees” twice a year to the tuition-fee payer. Please check the payment day and ensure that sufficient funds are in the account.

Semester

Date for sending “Notification for Account Transfer of Tuitions and Fees”

Payment day by transfer

Candidate

Spring

Around April 20

Early May

Regular Student

Around June 20

Early July

・Student who enrolls for an extension period

・Student who is in default of tuition fee

Fall

Around September 20

Early October

Regular Student

Around November 20

Early December

・Student who enrolls for an extension period

・Student who is in default of tuition fee

*For detailed schedule, please contact the office of GSE.([email protected])

Student enrolled beyond the regular period because of leave of absence or study abroad are included in “Student who enrolls for an extension period”.

 

Demand for tuition fee payment

If the tuition fee is not received within the set period, a transfer form of demand is sent to all target payers. Please arrange for payment through bank transfer as soon as this notice is received.

Semester

Date of dispatch

Spring

Around July 20

Fall

Around December 20


Petition for delayed payment of tuition and fees

If payment of the tuition fee in the set period is not possible, please submit a “Petition for delayed payment of tuition and fees” to the Office in person.  The petition cannot be accepted by email.

Petition for delayed payment of tuition and fees download here.
Petition for Delayed Payment of Tuition fees

Leave of absence

You can take a leave of absence if you are going to be absent from the School for 2 months or more, for reason of sickness, study abroad, economic circumstances, etc.
Please note the below.
leave of absence

Voluntary withdrawal

Students who would like to voluntarily withdraw are allowed to do so upon receiving permission from the faculty committee. The student must indicate the reason for withdrawal on the appropriate form (the Withdrawal Application form) and request withdrawal with the notification countersigned by both the guarantor and the student in question. Please submit the Withdrawal Application form along with your student ID card. The application form must also include the signature of the student’s supervisor.

Tuition fee for withdrawal students

Even if quitting school part way through the semester, it students are required to pay tuition fees. In cases where tuition fees have not been paid, student registration is backdated to back the last paid semester.
Note: No tuition fees are charged for semesters following “withdrawal”.
[Submit deadline]  Spring Semester : Apr 14.  Fall Semester : Sep 30.

Readmission

Students cannot be readmitted in the semester following the semester from which they are listed as having withdrawn. If readmission is permitted, some students may have to retake some or all of the courses previously enrolled in. No student will be granted permission for readmission more than once.
Readmission requires that :
It be possible to finish the program during the remainder of the student’s period of enrollment as a GSE student.
Time period of permission for readmission:
Within 4 years of withdrawal for Master Program, 5 years of withdrawal for Doctoral Program.
For example,
Withdrawal: 2015 Spring          → acceptable deadline: 2019 April admission
Withdrawal: 2016 September → acceptable deadline: 2020 September admission
N.B.,
Please ask the Office for further details.
Application of Withdrawal

Students who enroll for an extension period

The extension period that a student can continue to be enrolled beyond the normal period is as shown below:

Degree

Normal period

Extension period

Master’s course

2 years (4 semesters)

2 years (4 semesters)

Doctoral course

3 years (6 semesters)

3 years (6 semesters)

If a student cannot take a degree during the extension period, enrollment expires and the student`s status as a GSE student terminates.

Tuition fees for the students who enroll for an extension period

Students who do not complete their program in 2 years (3 years for the Doctoral Program) will be considered “extension students”.Tuition and fees for these students will be based on the number of credits the students have left at the end of the second semester of their second year.

  Tuition and Fees

Number of Credits Left

Amount To Be Paid

Tuition

Students who have passed their Master’s or Doctoral Thesis.

Students who have not taken enough credits to graduate.

50% of the fees of students that are in their final year of the same Graduate School program.

Students who have not passed their Master’s or Doctoral Thesis.

Students who have taken enough credits to graduate.

50% of the fees of students that are in their final year of the same graduate school program.

Students who have not taken enough credits to graduate.

The same fees as students that are in their final year of the same Graduate School program

Seminar Fees

The same fees as students that are in their final year of the same Graduate School program

 

Status of residence

Please check here.

Health Support Center

The Health Support Center, designed to help you live a mentally and physically healthy student life, create a foundation for a healthy body, and learn to take control of your own health throughout your entire life span, provides the following facilities.
English counseling available. Schedule varies depending on school year. Please ask for details.

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