Leave of Absence/Withdrawal

Leave of Absence is an applicable system for students being absent from school for more than two months with a warranty.

If you wish to take a leave of absence, we will send you the required form. Please review the following information and then contact the office.

Contact: [email protected]

Any student who chooses to petition for a Leave of Absence must submit a completed application (co-signed by his/her guarantor) to the WBS Office by the designated dates of April 30 for Spring Semester and October 31 for Fall Semester. In case you can’t come WBS office and need to petition by post mail, please inform WBS office in advance.

When the petition is granted by the faculty committee, an official notice will be sent by post to both students and his/her guarantor. In this case the tuition and fee for the relevant semester will be 50,000yen as a registration fee. If the petition exceeds the above deadline, the total amount of tuition and fees for the relevant semester will be charged.

Petition will not be admitted through June 01 to September 20 for spring semester absence and through December 01 to March 31 for fall semester absence and for yearly absence.

<Leave of Absence for Spring Semester>

<Leave of Absence for Fall Semester>

*Students taking leave immediately upon enrollment are responsible for the designated school expenses regardless of the date of application.

*The Alumni Association Membership Fee of 40,000 yen is required only when the student takes a leave of absence in the last semester of the prescribed master’s year. However, this does not apply to master’s students who have already paid the fee during their undergraduate years. 

【NOTE】

-As a general rule, leaves of absence are only granted for a semester period within the relevant academic year. Exceptional circumstances may grant students leave totaling a maximum period of: two years, or four semesters* (*one year, or two semesters in the case of One-Year MBA Programs)

-Scholarship recipients may be asked to take procedures to suspend their scholarship award or return all or a portion of the award to the University. Please contact the Scholarships and Financial Assistance Section in advance.

-International students currently enrolled on a “Student” visa will be required to obtain a different visa status in order to stay in Japan otherwise would have to return to their home country. For those who returned to their home country while on leave, acquiring a new “Student” visa will be necessary upon returning to study at Waseda University (unless an appropriate visa is retained). Failure to acquire the new visa ahead of time will hinder the student from entering Japan in time for the new semester.

1) Voluntary withdrawal

When a student petitions for voluntary withdrawal, the petition may be granted subject to the approval of the faculty committee. In such a case, the student must submit a completed ‘Withdrawal application (cosigning by a guarantor)’ along with his/her student ID card. When the petition is granted by the faculty committee, an official notice will be sent by post to both students and his/her guarantor.

Even in the case of leaving in the middle of the semester, the school fees for that semester must be paid (see the following table).

2) Administrative withdrawal

The following cases may be designated ‘administrative withdrawal’ after deliberation by the faculty committee.

1) Cases where the prescribed years of school are over

2) Cases where the allowable time to fulfill the requirements established by WBS, to proceed to one grade to the next, is over

3) Cases where the attendance criterion established by WBS has not been met, without justifiable reason

4) Cases where the required number of credits within the prescribed period established by WBS has not been fulfilled, due to neglect of studies

5) Cases where the tuition and fees have not been paid

In the case of the failure to pay tuition and fees, the student automatically loses student status; such cases will be regarded as administrative withdrawal, dating from the last day of the last semester in which the tuition and fees were paid. The school registration and the academic record during the period tuition and fees were not paid will be declared null and void.

3) Disciplinary withdrawal

Cases of disturbing the order of university or acting in a manner contrary to a student’s duty may be designated disciplinary withdrawal.

【NOTE】

Scholarship recipients may be asked to take procedures to suspend their scholarship award or return all or a portion of the award to the University. Please contact the Scholarships and Financial Assistance Section in advance.

International students currently enrolled on a “Student” visa will be required to obtain a visa status change or return to his/her home country.