Waseda University LibraryWaseda University

Services

Interlibrary Loans

Waseda University Library provides Interlibrary Loans Services (ILL) mainly for student, faculty and staff in the university.

If materials you wish to browse are not available at the library you are using in Waseda, you can request ordering actual materials or photocopies from other libraries both on and off campus. Services may differ depending on the user’s status, also due to agreements with other libraries.

For visiting off-campus libraries, please refer to Using non-Waseda Libraries.

Waseda University Library is not open to the public. So please consult for using to your university/ institution’s library or public library.

>Visitors

Material Transferring Service between Waseda Libraries

You can order to borrow an actual material which is held in another Waseda library. But basically, this service is only for between libraries at a distance.

User Qualification

  • Waseda University ID Card holder [Faculty & Staff, Undergraduate students, Graduate students, Professor Emeritus, Part-time Lecturer etc.]
  • Library Card (Green, Blue, Red) holder
  • Waseda Alumni Card holder, Waseda Card (credit card) holder

* Open college members of Extension Center can order only Central and Toyama Library materials which are stored separately in Honjo Deposit Library.
* Waseda Supporters Club members can order only Central Library materials which are stored separately in Honjo Deposit Library.

Materials

  • Books: The status is “Available: Item in place”.
    You can also make an ILL request for a book which is not currently available (e.g. the status is “On loan until ….”) by choosing pick up location when you place hold requests on WINE.

* If you need to use a material which is “Not loanable”, consider to visit the holding library or to use an ordering photocopies service.
* Transferred Materials from Honjo Deposit Library must be used within the library designated as the receiving place.

Combination of Holding & Receiving Libraries

  • Services may differ depending on the combination of holding and receiving libraries.
  • In principle, this service is for between “Tokorozawa/ Honjyo” and “Waseda/ Toyama/ Nishi-waseda”.
  • The library where you applied for this service will be the receiving place, in general.
  • Please give priority to materials on the Web such as e-journals/ e-books which Waseda subscribes to.

(Click to enlarge image.)

Fees

No charge

From Arrival to Check Out

  • Basically the materials will arrive at the receiving place in a couple of days.
  • A notification will be sent to your e-mail address when the book has arrived.
  • The book will be kept for 7 days (except Sundays, national holidays and closing dates) at the receiving place. So please make sure to check them out during that period.
  • Please check “Borrowing Rules” for details, such as borrowing period.

>Borrowing Rules

In case which the book you want to order cannot be found on the bookshelf

Even the status of the book you requested is shown as “Available: Item in place” on WINE, sometimes it can happen that the actual book cannot be found on the bookshelf.

Please note as follows:

  • Library staff will check the shelf to pick up the book again on the following day. If it is still missing, your request will be cancelled at that time. Then the cancellation will be announced to your e-mail address.
  • If another user is browsing the book in the library when you order it, the user has the priority. So, if the user uses the book continuously followed by checking it out, your request will be next to the user. In this case, the notification won’t be sent to you.

How to Order

  • After sign in WINE, make a reservation for a book from “Request” in the search results.
  • [For the materials stored in Honjo Deposit Library] After log in MyWaseda, make a request via Library Online Request Form.
  • [For whom cannot sign in WINE, or cannot use Library Online Request Form] Ask at the library service desk where you wish to receive.

▼Material Transferring Service from the Honjo Deposit Library
▼How to order [details]

  • Waseda University Library provides a photocopying service according to Article 31 of the Copyright Law. Users must take all responsibility about the photocopies related to the law. A large quantity requests, and a request with a risk that comes into conflict with the law may be rejected.

User Qualification

  • Waseda University ID Card holder [Faculty & Staff, Undergraduate students, Graduate students, Professor Emeritus, Part-time Lecturer etc.]
  • Library Card (Green, Blue) holder
  • Waseda Alumni Card holder, Waseda Card (credit card) holder

Materials

  • Books, Journals, Newspapers etc.: The status is “Not loanable”.

* The books which status is “Available: Items in place” are not included.
* For a material which is not available for making a photocopy by another reason, consider to visit the holding library.

Combination of Holding & Receiving Libraries

  • Services may differ depending on the combination of holding and receiving libraries.
  • The library where you applied for this service will be the receiving place, in general.
  • Please give priority to materials on the Web such as e-journals/ e-books which Waseda subscribes to.

(Click to enlarge image.)

Fees

  • 20yen / page (B&W)
  • 60yen / page (Color)
  • 20-50yen / page (Microforms) * It depends on the paper size.

* You will receive the photocopies in exchange for payment of the fee.
* It can be paid from internal funds such as Individual Research Allowance. However, please pay attention to the balance, especially at the end of academic year.

From Arrival to Receipt

  • Basically, the materials will arrive at the receiving place in a couple of days.
  • A notification will be sent to your e-mail address when the photocopies have arrived. Please pick them up at your earliest convenience.

How to Order

  • After log in MyWaseda, make a request via Library Online Request Form.
  • [For whom cannot use Library Online Request Form] Ask at the library service desk where you wish to receive.

* You cannot apply for this service from WINE.

▼How to order [details]

Other Material Transferring Services in Waseda

  • Honjo Deposit Library is not for open use, and all materials stored in the library must be delivered for using to another library in Waseda. Since it takes a couple of days for transferring, please order in advance.
  • If you cannot log in MyWaseda (Library Online Request Form), you need to consult at the library service desk where you wish to receive, or send an application form by fax/ mail in advance.

User Qualification

  • Waseda University ID Card holder [Faculty & Staff, Undergraduate students, Graduate students, Professor Emeritus, Part-time Lecturer etc.]
  • Library Card (Green, Blue, Red) holder
  • Waseda Alumni Card holder, Waseda Card (Credit Card) holder

* Open college members of Extension Center can order only Central and Toyama Library materials which are stored separately in Honjo Deposit Library.
* Waseda Supporters Club members can order only Central Library materials which are stored separately in Honjo Deposit Library.

Materials

  • All materials in Honjo Deposit Library
    [Bound Journals, Doctoral Dissertations submitted to Waseda University and Books]

* Transferred Materials from Honjo Deposit Library must be used within the library designated as the receiving place.
* Because of a limitation of transferring per one day, the materials you ordered may delivered separately if you order large number of volumes.

Fees

No charge

From Arrival to Receive

  • Basically, the materials will arrive at the receiving place in a couple of days.
  • A notification will be sent to your e-mail address when the materials have arrived.
  • The book will be kept for 14 days (except Sundays, national holidays and closing dates) at the receiving place.

How to Order

  • After log in MyWaseda, make a request via Library Online Request Form.
    * Since only ordering books from Honjo Deposit Library is not available via Library Online Request Form, please consult to the library as a holding library of the book.
  • [For whom cannot use Library Online Request Form] Ask at the library service desk where you wish to receive.

* You cannot apply for this service from WINE.

▼How to order [details]

Transferring books to Higashifushimi Campus Office (Building No.79, STEP22) is available by the following procedures.

User Qualification

  • Full-time Faculty (including Research Associate and Assistant Professor) owning an research office or a laboratory at Higashifushimi Campus
  • Graduate students who belong to one of the faculty offices at Higashifushimi Campus

Materials

  • Books and CD-ROMs located in the libraries below, and status are “Available: Item in place” on WINE.
    [Central, Takata, Toyama, Sci. & Eng. (Including Student Reading Room), and Tokorozawa Library]

* Materials which the statuses are “Not loanable” on WINE (e.g. journals, newspapers, etc.) are not available.

Fees

No charge

How to Order

  1. Submit the application form at Higashifushimi Campus Office.
  2. In a couple of days, when the book has arrived, notification from the office will be sent to your e-mail address. Then pick it up from the office.

* You cannot make a request from WINE.
* Since the book will be sent to Higashifushimi Campus Office after the checking out process at the holding library, the borrowing period will be shorter due to the transferring days.

How to Request a Book Borrowed by another User

  1. You may place a hold request on an item that is not currently available such as “On Loan” on WINE. In this case, the holding library must be designated as a receiving place.
  2. A notification will be sent to your e-mail address when the item is ready for pick up at the holding library.
  3. Within one week (a period which the item is held on the hold shelf at the holding library), you may go to Higashifushimi Campus Office, and submit an application form for transferring from the holding library.
  • You need to bring a photocopy of the notification e-mail or you need to show the e-mail on your cell phone to the staff at the office. The date you received the mail will be also required on the application form.

>Request Library Materials

Returning

  • You can return the book at Higashifushimi Campus Office or at Waseda Libraries. The office also accepts the returning books you have borrowed from Waseda Libraries directory. See the list on Return Anywhere Service for details.
  • Since the book will be on the returning procedure after arriving at the holding library going back to the date you returned the book at the office, you might receive a remind mail about the due date after you had returned it. So please be advised to confirm whether the returning procedure has been completed later from “My Library” on WINE in this case.

>Return Anywhere Service

Notes

  • You can renew the due date from “My Library” on WINE.
  • You cannot ask for a continuous check out procedure at Higashifushimi Campus Office. In principle, the book you have borrowed must be returned to the holding library by the due date.

>Renew Library Materials

Transferring books to the office of Center for Advanced Biomedical Sciences is available by the following procedures.

User Qualification

  • Full-time Faculty (including Research Associate and Assistant Professor) owning an research office or a laboratory at the Center for Advanced Biomedical Sciences
  • Graduate students who belong to one of the faculty offices at the Center for Advanced Biomedical Sciences

Materials

  • Books and CD-ROMs located in the libraries below, and status are “Available: Item in place” on WINE.
    [Central, Takata, Toyama, Sci. & Eng. (Including Student Reading Room), and Tokorozawa Library]

* Material which the statuses are “Not loanable” on WINE (e.g. journals, newspapers, etc.) are not available.

Fees

No charge

How to Order

  1. Submit the application form at the office of Center for Advanced Biomedical Sciences.
  2. In a couple of days, when the book has arrived, notification from the office will be sent to your e-mail address. Then pick it up from the office.

* You cannot make a request from WINE.
* Since the book will be sent to the office of Center for Advanced Biomedical Sciences after the checking out process at the holding library, the borrowing period will be shorter due to the transferring days.

How to Request a Book Borrowed by another Users

  1. You may place a hold request on an item that is not currently available such as “On Loan” on WINE. In this case, the holding library must be designated as a receiving place.
  2. A notification will be sent to your e-mail address when the item is ready for pick up at the holding library.
  3. Within one week (a period which the item is held on the hold shelf at the holding library), you may go to the office of Center for Advanced Biomedical Sciences, and submit an application form for transferring from the holding library.
  • You need to bring a photocopy of the notification e-mail or you need to show the e-mail on your cell phone to the staff at the office. The date you received the mail will be also required on the application form.

>Request Library Materials

Returning

  • The book you borrowed via the office must be returned at the same office. And please remind that the office doesn’t accept the returning books you have borrowed from Waseda Libraries directory.
  • Since the book will be on the returning procedure after arriving at the holding library going back to the date you returned the book at the office, you might receive a remind mail about the due date after you had returned it. So please be advised to confirm whether the returning procedure has been completed later from “My Library” on WINE in this case.

>Return Anywhere Service

Notes

  • You can renew the due date from “My Library” on WINE.
  • You cannot ask for a continuous check out procedure at the office of Center for Advanced Biomedical Sciences. In principle, the book you have borrowed must be returned to the holding library by the due date.

>Renew Library Materials

Transferring materials to Kitakyushu Campus is available by the following procedures. The following services are provided under the cooperation with Media Center at Kitakyushu Science and Research Park.

User Qualification

Faculty, staff and student of the “Graduate School of Information, Production and Systems” or “Information, Production and Systems Research Center”

Requests for Materials of Waseda University Library

You can make requests of interlibrary loans for materials owned by Waseda University Library through Media Center.

>Media Center, Kitakyushu Science and Research Park

Ordering books

  • Books and CD-ROMs located in the libraries below, and status are “Available: Item in place” on WINE.
    [Central, Takata, Toyama, Sci. & Eng. (Including Student Reading Room), and Tokorozawa Library]

* Materials which the statuses are “Not loanable” on WINE (e.g. journals, newspapers, etc.) are not available.
* If the item is not currently available (e.g. the status is “On loan until …”) on WINE, please submit a request to Media Center when the status has changed to “Available: Item in place”. Please note that do not place a hold on the item on WINE, if you would like to order it by Interlibrary Loans (ILL) to Kitakyushu.
* Maximum numbers of materials which can be borrowed from Waseda University Library are 30 for graduate student, and 60 for faculty/ staff.

* If the item you borrowed becomes overdue, your next request may be limited. And if the item is lost or damaged during the period of loan, the user may be required to pay for it.

>When users lost or damaged books

Ordering photocopies

  • Books, Journals, Newspapers etc.: located in the following libraries, and the status is “Not loanable”
    [Central, Takata, Toyama, Sci. & Eng. (Including Student Reading Room), Tokorozawa Library and School Libraries]

* Waseda University Library provides a photocopying service according to Article 31 of the Copyright Law. Users must take all responsibility about the photocopies related to the law.
* A large quantity requests, and a request with a risk that comes into conflict with the law may be rejected.

▼Fees

  • Mailing costs will be borne by Waseda University Library.
  • According to the copying service of Waseda University Library, the costs of photocopies will be charged to the applicant.

* If you wish to pay it from internal funds such as Individual Research Allowance, please keep a receipt from Media Center when you pay in advance. And submit it to the office of IPS.

▼Overall Flow

  1. Search items on WINE, and print out the results.
  2. Apply for the ILL with the results at Media Center.
  3. A notification from Media Center will be sent you when the materials have arrived.
  4. Pick them up at Media Center. The cost of photocopies should be paid in exchanging for the materials at the center.
  5. The books must be returned to Media Center by the due date (Do not return them to the holding library directory).

* Please remind that Media Center doesn’t accept returning books you have borrowed from Waseda Libraries directory.
* You cannot ask for a continuous check out procedure at Media Center. In principle, the book you have borrowed must be returned by the due date.

Request Materials from Outside the University

In cases that materials are not available in Waseda, you can make a request for Interlibrary Loans (ILL) to outside the university.

▼Materials

Actual materials/ Photocopies which can be ordered via NACSIS-ILL

* In principle, target materials are mostly owned by universities/ institutions in Japan, and can be searched on CiNii Books. Please consult to Media Center for details.

▼Fees

The costs (Mailing and Photocopy) will be charged to the applicant.

* If you wish to pay it from internal funds such as Individual Research Allowance, please keep a receipt from Media Center when you pay in advance. And submit it to the office of IPS.

▼Overall Flow

  1. Search items on CiNii Books/ KOSMOS (Keio University)/ NDL Online, if you cannot find them on WINE.
  2. Apply for ILL at Media Center.
  3. A notification from Media Center will be sent you when the materials have arrived.
  4. Pick them up at Media Center. The cost should be paid in exchanging for the materials.
  5. The books must be returned to Media Center by the due date.
Request Photocopies from Overseas

If you would like to make a request for ILL to overseas universities/ institutes which are not available for NACSIS-ILL, send an application directly to Central Library, Waseda University. Please note that the costs must be paid from internal funds only, such as Individual Research Allowance, in this case.

>Interlibrary Loans

▼Materials

Photocopies from foreign libraries which are not available for NACSIS-ILL

Fees

It must be paid from internal funds such as Individual Research Allowance.
See “[Off Waseda] Ordering Photocopies for details.

▼Overall Flow

  1. Search items and confirm the holding library on WorldCat etc., if you cannot find them on WINE/ CiNii Books/ KOSMOS (Keio University)/ NDL Online.
  2. Fill in the “ILL Application Form” and send it by fax to Central Library (FAX 03-3207-9224).
    *Please check again that you have marked “Kohi (University)” on the application. And don’t forget to chose or write the details on an expenses column.
  3. The photocopies will arrive at the office of IPS via Central Library, and a notification e-mail will be sent you.
  4. Pick them up at the office of IPS at any time after a day designated on the e-mail.

Inquiry: The Dept. of Users Support, Waseda University Library  TEL:03-5286-1659

Interlibrary Loans from Outside the University

You can request materials from outside the university (other university libraries, NDL and public libraries), if they are not available in the environment Waseda provides.

  • Requests from individuals are aggregated and sent to an appropriate library as a request from Waseda University Library. A large quantity requests, and a request with a risk that comes into conflict with the law may be rejected. Please confirm the holding library when you apply.
    * Domestic: OPAC of university library, KOSMOS (Keio University), NDL Online, CiNii Books etc.
    * Overseas: OPAC of university library, WorldCat etc.
  • Please see Overseas ILL Procedures (PDF) before you apply.
  • You also need to check which library offers this service in Waseda.

User Qualification

  • Waseda University ID Card holder [Faculty & Staff, Undergraduate students, Graduate students, Professor Emeritus, Part-time Lecturer etc.]
  • Library Card (Green) holder

Materials

  • Books, etc.: Items offered by the holding library for ILL

* You rarely be asked to consider to visit the holding library or to order a photocopy according to circumstances.

>Using non-Waseda Libraries

Combination of Holding & Receiving Libraries

  • The library where you applied for this service will be the receiving place, in general.
  • Please give priority to materials on the Web such as e-journals/ e-books which Waseda subscribes to.

(Click to enlarge image.)

Fees

  • Domestic: Shipping fee of simple registered mail (on both ways) is approximately 1,200-1,400 yen in Japan. Heavy books and large sized books cost more.
  • Overseas: It depends on the holding library. In addition to actual shipping fee, handling charge may be included in a bill. Please set a maximum amount of charge you can pay for the ILL when you apply. The minimum amount is approximately 5,000 yen for overseas.
  • Please note the following differences of ILL charge from outside the university.
    Total ILL charge under 3,000 yen: All amount of charge will be borne by Waseda University.
    Total ILL charge more than 3,001 yen: The whole costs will be charged to the applicant.
    * Shipping cost is free between Keio University and Waseda in both ways.
    * The costs can be paid from internal funds such as Individual Research Allowance. However, please pay attention to the balance, especially at the end of academic year.

From Arrival to Receipt

  • Domestic: It takes about 7-10 days (a couple of days for Keio University) for arrival.
    Overseas: It takes about 1-2 months for arrival. It might be delayed more according to circumstances.
  • A notification will be sent to your e-mail address when the material has arrived. Please pick it up at your earliest convenience.
  • The period of use is approximately two weeks (It also depends on the holding library).
  • The material can be browsed only inside the library.
  • Please note that self-copy of ordered materials is prohibited. If you would like to make a photocopy, apply for a photocopy service by library staff. But some requests may be rejected, because of following reasons.
    1) There is a risk that comes into conflict with the law.
    2) The book has a limitation for copy from the holding library.
    3) There is a possibility to give damage by photocopying.

How to Order

  • After log in MyWaseda, make a request via Library Online Request Form.
  • [For whom cannot use Library Online Request Form] Ask at the library service desk where you wish to receive.

▼How to order [details]

  • Waseda University Library provides a photocopying service according to Article 31 of the Copyright Law. Users must take all responsibility about the photocopies related to the law.

>Photocopy Service (Central Library)
>Information about Copyright (National Diet Library)

  • Requests from individuals are aggregated and sent to an appropriate library as a request from Waseda University Library. A large quantity requests, and a request with a risk that comes into conflict with the law, may be rejected.
  • Please confirm the holding library when you apply.
    Domestic: OPAC of university library, KOSMOS (Keio University), NDL Online, CiNii Books etc.
    Overseas: OPAC of university library, WorldCat etc.
  • Please see Overseas ILL Procedures (PDF) before you apply.
  • You also need to check which library offers this service in Waseda.

User Qualification

  • Waseda University ID Card holder [Faculty & Staff, Undergraduate students, Graduate students, Professor Emeritus, Part-time Lecturer etc.]
  • Library Card (Green) holder

Materials

  • All materials (including books) which are not held in Waseda University libraries.

* If the material you requested is stored as a rare book at the holding library, you may be asked to consider visiting the library.

>Using non-Waseda Libraries

Combination of Holding & Receiving Libraries

  • The library where you applied for this service will be the receiving place, in general.
  • Please give priority to materials on the Web such as e-journals/ e-books which Waseda subscribes to.

(Click to enlarge image.)

Fees

  • Domestic: The cost (Mailing and Photocopy) depends on the holding library. Photocopy costs approximately 30-50 yen per a page and shipping fee is around 200 yen in Japan. Handling charge may be included in a bill in some cases.

>Using non-Waseda Libraries

  • Overseas: It also depends on the holding library. In addition to actual shipping & copying fee, handling charge may be included in a bill. Please set a maximum amount of charge you can pay for the ILL when you apply. Mostly, the minimum amount is more than 3,000 yen for overseas.
  • Please note the following differences of ILL charge from outside the university.
    Total ILL charge under 3,000 yen: All amount of charge will be borne by Waseda University.
    Total ILL charge more than 3,001 yen: The whole costs will be charged to the applicant.
    * Shipping cost is free between Keio University and Waseda in both ways.
    * The costs can be paid from internal funds such as Individual Research Allowance. However, please pay attention to the balance, especially at the end of academic year.

From Arrival to Receipt

  • Domestic: It takes about 7-10 days (a couple of days for Keio University) for arrival.
  • Overseas: It takes about 1-2 months for arrival. It might be delayed more according to circumstances.
  • A notification will be sent to your e-mail address when the material has arrived. Please pick it up at your earliest convenience.

How to Order

  • After log in MyWaseda, make a request via Library Online Request Form.
  • [For whom cannot use Library Online Request Form] Ask at the library service desk where you wish to receive.

▼How to order [details]

How to Order

  • Waseda University Library provides a photocopying service according to Article 31 of the Copyright Law. Users must take all responsibility about the photocopies related to the law.
  • Requests from individuals are aggregated and sent to an appropriate library as a request from Waseda University Library. A large quantity requests, and a request with a risk that comes into conflict with the law, may be rejected.

Upper Limit of the Number of ILL Materials

  • You can make up to 10 requests for ILL (total number of actual materials plus photocopies) per day.
    Breakdown of the number: 5 requests for each on-campus and off-campus
[On Waseda] Ordering actual materials (except the Honjo Deposit Library)
  • After sign in WINE, make a reservation for a book from “Request” in the search results.
  • [For whom cannot sign in WINE] Ask at the library service desk where you wish to receive.

>WINE
>Request Library Materials

Ordering Actual Materials/ Photocopies Other than the Above (On Waseda/ Off Waseda)

①Library Online Request Form

  • After log in MyWaseda, make a request via Library Online Request Form in a “Research” tab page (“Tasks” for staff). The form may not appeared for a part of MyWaseda user depending on the status in Waseda. In this case, ask at the library service desk where you wish to receive (procedure ②).

>MyWaseda
>Online Requests

Application Form for whom cannot use Online Request Form

  • Ask for the form at the library service desk where you wish to receive.
  • Central Library accepts the form by fax or by post. For other libraries other than the Central Library, please ask each library.

The Digitized Contents Transmission Service for Libraries (NDL Digital Collections)

The Digitized Contents Transmission Service for Libraries is provided by the National Diet Library. Herewith, difficult-to-obtain materials like out-of-print books are available on the computer at Central Library, Waseda University as one of the subscription libraries.

User Qualification

  • Waseda University ID Card holder [Faculty & Staff, Undergraduate Student, Graduate Student, Professor Emeritus, Part-time Lecturer etc. ]
  • Library Card (Green) holder

Materials

  • The materials which are open as “Available only at the NDL and partner libraries”
    * See the NDL Web site for the details.

>Utilizing the contents of the website of the National Diet Library
>National Diet Library Digital Collection

* Basic function and a part of collections of NDL Digital Collection are open to public.
* Materials with “Available only at the NDL” sign are not available at Waseda.

How to Use

  • For using the designated computer of this service, ask at Help Desk located on 2nd floor, Central Library, until 1 hour before closing time.
  • Basically, maximum accountable time is 1 hour.

Photocopy

  • Following activities for the digital collections are strictly prohibited by NDL.
    [Making a self-copy, Print out, Downloading to personal devices, Capturing a screen, Taking photographs, Scanning etc.]
  • If you would like to make photocopies, apply for a photocopy service at Help Desk. The service will be provided according to the Copyright Law, so a request with a risk that comes into conflict with the law may be rejected.
  • It might take a time, so you may receive them at Help Desk in a couple of days.

Fees

  • 20yen / page (B&W)
  • 60yen / page (Color)

* According to the photocopy regulation of [Off Waseda] Ordering Photocopies.

Links

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