「ここにある規約は、日本語版の英訳であり、日本語版との解釈に違いがあった場合には、日本語版を優先する。」
The original text of these regulations is in the Japanese language.
In the event of any discrepancies between the English translation and the Japanese original, the Japanese original shall prevail.
If you cannot attend classes, including tests for a period of two months or longer due to the following reasons, you may apply for leave of absence by obtaining the approval of the Dean, according to the procedure of application.
* Students will be granted a leave of absence as long as the reasons are valid
Please submit the required document. Applications cannot be accepted after the deadline.
You must submit the application for leave of absence using the designated forms. Please download the designated forms by accessing the link below.
Application_for_Leave_of_Absence-GSAPS
In principle, the application for leave of absence applies only to the specified semester. However, due to unforeseen circumstances, the period of leave of absence may be extended after review and upon the approval of the GSAPS Steering Committee. The period of leave of absence cannot exceed two years for the MA Program and three years for the Ph.D Program.
The period of leave of absence will not count towards the period of enrollment required for completion. In other words, your completion will be extended according to the period(s) of leave of absence.
For students enrolled after AY2006 who are on leave of absence must pay school fees on time even though you are absent from school. The amount of the fees is 51,500 (Registration Fee and Student Health Promotion Mutual Aid Accosiation Fee). The students who will take leave of absence in the first semester must pay the whole amount of the fees.
Application Date | 4/1→4/30 | 5/1→5/31 | 6/1→9/20 |
---|---|---|---|
School fees | 51,500JPY | Designated Fees | Leave of Absence for Spring Semester Not Approved |
Application Date | 9/21→10/31 | 11/1→11/30 | 12/1→3/31 next year |
---|---|---|---|
School fees | 51,500JPY | Designated Fees | Leave of Absence for Fall Semester Not Approved |
Those who wish to study abroad (except for language learning purpose) are required to submit “Application for Study Abroad” to the Office.
As a rule, enrollment status for students participating in the CIE study abroad program and GSAPS study abroad program is recognized as “Studying Abroad (Registered)” and the period of study abroad is counted towards the period of enrollment required for completion (Revised on April 18, 2016).
Those who participate in the CIE study abroad program and GSAPS study abroad program are required to pay full tuition and the fees. In the case of privately fincenced study abroad, students are required to pay 51,500 yen per semester. However, if they wish to transfer credits obtained during study abroad, it may be required to pay credit transfer fee. Contact the Office for details.
If you wish to return to school after a leave of absence/study abroad, you are required to complete the followings.
Please submit the application for return to school to the GSAPS Office two months before you resume your studies back to GSAPS after your leave of absence or from studying abroad.
For returning students, you must submit the application before the start of the semester. If the GSAPS Office receives no official notification of extension or application of withdrawal, your enrollment will be reinstated.
In returning to Japan from study abroad, please submit “Notification of Return to Japan” in addition to “Application for Return to School”.
You must submit the Application for Return to School/ Notification of Return to Japan using the designated form. Please download the designated form by accessing the link below.
The date(s) of returning are as follows:
April 1 – September 20 (Leave of Absence/ Studying Abroad) | September 21 |
September 21 – March 31 of the following year (Leave of Absence) | April 1 |
When you wish to request for studying abroad, Please contact GSAPS Office in advance.
Date of application | Spring Semester | Fall Semester | ||
---|---|---|---|---|
April 1 – 14 | April 15 – September 20 | September 21 – 30 | October 1- March 31 | |
Date of withdrawal | March 31 (previous AY) | Date of application or September 20 | September 20 | Date of application or March 31 |
Tuition payment(1) | No payment | Payment required | No payment | Payment required |
(1)Includes tuition and other fees.
For students who withdraw during the semester they enter the school, payment was completed upon entering.
Under the conditions below, following an academic hearing, a student will be required to withdraw.
Students who have not paid tuition and other fees will automatically be required to withdraw according to the chart below. Their date of withdrawal will be shown as the last day of the semester for which they paid tuition and fees. Registered credits and grades taken during the period where tuition was not paid will be registered as invalid.
Date of Automatic Removal from the University Registration | Date Considered to have Withdrawn | ||
---|---|---|---|
Without Submission of Application for Delayed Payment | With Submission of Application for Delayed Payment | ||
Spring Semester Unpaid | September 20 | January10 | March 31 of Previous AY |
Fall Semester Unpaid | March 31 | July 1 of Following AY | September 20 |
Students who have committed an infraction of Universitiy’s rules, or have acted in a way that is contrary to what is expected of them as Waseda students, may be dismissed from the University as a disciplinary measure.
Depending on the reason for their withdrawal from the University, students may be granted permission for readmission (see the Permission for Readmission chart below). Only students who, after consideration, are deemed to have the ability to continue their study at the University successfully will be readmitted.
Type of Withdrawal | Permission for Readmission | |
---|---|---|
Voluntary Withdrawal | May be allowed | |
Administrative Withdrawal | The number of years allottedto earn a degree has expired. | Not allowed |
Completing the Doctoral Programexcept for submission of dissertation | Not allowed | |
Tuition and other required feeshave not been paid. | May be allowed | |
Disciplinary Withdrawal | In principle, not allowed*Depending on the infraction, if, after 2 years from the date of dismissal, a student who has shown remarkable repentance and is determined to successfully complete the degree applies for readmission, the application may be approved in exceptional cases. |
Note:
The time period in which a student is allowed to apply for readmission, including the academic year following the academic year in which they withdrew, is as follows:
If one wishes to be re-admitted in the Spring semester, please submit the application for re-admission by the last working day of December the year before.
For the re-admission in the Fall semester, please submit the application for re-admission by the last working day of May to the GSAPS Office. For re-admission, applicants are requested to have an interview with the Associate Dean. After submitting the application, the GSAPS Office will schedule the interview. Please inform us your contact number/ email/ address which the Office can definitely reach you.
Student certificates, transcripts of records, the certificate of expected graduation and any other certificates will be issued by the automatic certificate machines that are located within Waseda campus.
Student ID card, Waseda-Net Portal ID and its password are required. Other certificate after the graduation will be issued by the Office.
The automatic certificate machines are situated at the following places:
(For graduates)
Automatic certificate machines on campus can issue student discount coupons.
The student needs to have Student ID card, Waseda-Net Portal ID and its password to use a machine.
The effective period is three months. The certificates can be issued 4 sheets per day and ten sheets per year.
The University issues Student Identification Card. Please carry it with you at all times, and be careful of damage or theft. Please take note of the following details:
The student I.D. number is as follows;
a | graduate school code (40 for Graduate School of Asia-Pacific Studies) |
---|---|
b | the last two digits of the entrance year |
c | program code R for M.A. Program in International Relations S for PhD Program |
d | personal number |
e | check-digit (CD) |