Student Affairs SectionWaseda University

Select “Bank transfer” on the MyWaseda reservation screen and transfer the usage fee by the due date through one of the following means.

(a) Transfer at a counter:
Make the transfer by using the transfer form (transfer fee is free) of Mizuho Bank, which is available at the Student Affairs Section.

(b) ATM transfer:
Enter the registration number and the name of the person who reserved the Seminar House and make the transfer to the account indicated on the ticket. (*The fee shall be covered by the user.)

Example: If the registration number is 190001 and the person making the reservation is “Taro Waseda,” Enter “190001 Taro Waseda.”

Select “Salary deduction” on the MyWaseda reservation screen and enter the university staff member number.
*The fee is usually deducted from the salary of the following month after using a Seminar House.

Procedure before the use

Select “School expense” on the MyWaseda reservation screen and enter the required items.

*Consult with the person in charge of your undergraduate school/graduate school in advance.

*“Person in charge” entered on the reservation screen refers to the person in charge of finances, who handles research expenses, etc. for your undergraduate school/graduate school. It is not the secretary who performs accounting work in offices.

Procedure after use

Complete the procedure within 1 month after use.

(1) The person who made the reservation shall submit the following 3 documents to the person in charge of the section (undergraduate school/graduate school office) from which the Seminar House usage fee is paid as a school expense.

• Copy of the “ticket”
• Seminar House bank transfer invoice request form
• Seminar House bank transfer invoice request form (sample)

*Print the attached file in black and white instead of color.

*If you selected multiple school expenses with multiple locations, you need to submit the required documents to the applicable multiple locations. (“Procurement application/payment invoice input form” is required for each location.)

(2) The person in charge shall enter the required items in the “Seminar House bank transfer invoice request form.”

*One request form shall be required for each location. If there are multiple transfer recipients, fill out the form for each. Yellow cells are required items.

If there are multiple expense items, such as  separate students and university staff members, in one location, enter “for students,” “for university staff members,” etc. under the “Remarks.” If there is only one expense item, the “Remarks” column may be left blank.

*Make sure that the total amount indicated on the copy of the ticket, which is brought in by the person who made the reservation, and the total amount entered on the form match.

(3) The person in charge shall bring the “Seminar House bank transfer invoice request form” and “copy of the ticket” in person or via the school mailing system to the Student Affairs Section.