Student Affairs SectionWaseda University

Official circles and groups that have submitted the “Circle registration (unofficial) application” (must be updated every academic year) to the Student Affairs Section may use common classrooms on campus (As of AY2022: Buildings 3, 10, 15) limited to the purposes of practice, discussion, general meeting, etc. (Noise is allowed only on 4F of Building 15.)

*Please refer here for details on the application procedure.

Due to unforeseen circumstances, the lending of common classrooms may be suspended again even during the loan period. In that case, please check the website in a timely manner, as we will post a notice on the top page of the Student Affairs Section website.

Reference from the past year

• When applying at Student Affairs Section counter #3, Circles make the reservation by filling out and submitting the “Classroom reservation request” between 1 month prior to the preferred date of use and the previous day. Sundays/holidays/university closed days shall not be counted as application reception days. For example, if you wish to use a classroom on a Monday, the application is due Friday of the previous week. Reservation cancellation/change is not allowed. Please apply for the reservation only after the use is determined.
• The approval of the responsible full-time faculty member are required on the “Classroom reservation request” for registered (unofficial) circles.
• In order to allow many circles to use it, there will be an application limit of one classroom per circle per day (it is possible to use it more than one class period). But classes are the first priority. Make sure that you strictly follow the use time so that there is no interference with classes. In addition, make sure that your circle does not occupy the lounge of the used building. If it comes to light that a circle did not follow the use time or occupied a lounge, the circle may not be allowed to use classrooms in the future.
• When using a classroom, make sure to carry a copy of the “Classroom reservation request”. We cannot respond to inquiries regarding reserved classrooms due to loss or failure to carry a copy.
• Fixtures in classrooms (such as audio equipment and microphones) shall not be used. Only official circles may borrow equipment, such as projectors, screens, and amplifiers. If you wish to use equipment, follow the procedure to borrow the equipment at the Information Center on 2F of the Student Center. Since the number and types of available equipment are limited, confirm with the Information Center in advance (03-3203-6585).
• If it comes to light that a circle filed a falsified application, subleased to another group, conducted acts leading to profit (such as employment seminars by inviting companies/external lecturers), etc., benefits to the circle shall be suspended.
• Eating and drinking in classrooms are prohibited except for drinks to prevent heatstroke.
• After use, clean and organize the room, desks, chairs, etc. and swiftly leave the room.
• Poor use manner of the small lounges in Building 3 has been pointed out (especially occupying lounges and leaving trash behind). If the situation does not improve, we will have no choice but to discontinue allowing circles to use classrooms in Building 3. Please be very mindful of your conduct.
• If any of the following items is applicable, the permission to use will be canceled.

1. In case of emergency in which the university must use the classroom
2. In case the circle activity may disrupt public order
3. In case the circle made noise within/outside of the classroom, impeding the operation of classes or the activities of other user organizations
4. In case the circle may carelessly move desks/chairs and other fixtures in the classroom or in case they may use fixtures without permission and break them
5. In case the information included in the “Classroom reservation request” is contrary to the fact, such as the circle actually using the classroom is different from the circle included on the Classroom reservation request
6. When the circle collected an entrance fee or sold products (including cases in which the circle indicated the fact on a website, etc).

To set up standing signboards, be sure to make them in accordance with the “detailed enforcement regulations for the regulations on extracurricular activities” and firmly affix them so that they would not fall over due to rain/wind. When affixing them, be careful not to damage the object to which the signs are affixed. Refe here for the removal date.

Use of Okuma Main Auditorium/Okuma Small Auditorium/Ono Auditorium, etc.

Okuma Garden Hall on 1F of the Okuma Garden House in Building 25 on Waseda Campus is approximately 280 ㎡ and can be used as a light exercise facility or a practice space for dance/martial arts.

Reservation reception

• Target: Official circles
• How to apply: Please fill out the “Okuma Garden Hall Use Application Form” and submit it to the Student Affairs Section counter #3.
• Number of reserved segments: Up to 2 segments with 1 period being one segment
• Reception period: Reservation is available from 1 week before the use date to the day of use

*On the day of use, you can receive the key at the side gate reception.

Opening days of Okuma Garden Hall

• Opening hours: 8:50 am through 9:35 pm (Including preparation/removal)
• Closed days: Sundays, national and university holidays. Closed on Saturdays during summer, winter and spring holidays.

Notes

• Due to unforeseen circumstances, the lending of Okuma Garden Hall may be suspended.
• This facility may only be used as a practice space or meeting.
• Use for performances shall not be allowed whether or not admission is accepted.
• Use of exercise equipment, such as balls and bats, shall not be allowed.
• Loud noise producers, such as instruments and amplifiers, shall not be allowed.
• Use of hall fixtures, such as audio equipment and microphones, shall not be allowed.
• In case of damage to the wall, equipment, fixtures, etc., they shall be compensated in principle.
• Eating and drinking in the hall are prohibited except for drinks to prevent heatstroke.
• After the use, clean and organize the facility and swiftly leave the room.
• In case of emergency in which the university must use the hall, in case of unauthorized use/damage of hall fixtures, and in case the circle activity may disrupt public order, the use may be suspended.
• Use will be suspended for groups which violated rules, such as filing a falsified application and subletting to other circles/external groups, and there shall be penalties.

* Contact the Student Affairs Section ([email protected]) for other precautions for use, etc.