Center for International EducationWaseda University

Student Exchange Program

Application

Applications  must complete and upload the required documents to the online application.

Online Application Inquiry List

List of Documents

All applicants must prepare documents 1 to 9
Supportive documents (10 to 15) might be necessary for specific applicants
1. Copy of Passport (Identification page)
  • If the passport is to expire before enrolling at Waseda University, please renew it and submit at a later date.
2. Academic Study Plan
  • The Academic Study Plan is considered an important criterion for selection. If your study plan is not clear, or if your intention is not in line with the content of the program, school or department that you wish to enter, you might not be selected.
  • If you will be applying for English based program, write in English; if you will be applying for Japanese based program, write in Japanese. If you will be applying for Japanese Language Program (JLP), you may write either in Japanese or in English.
3. Study Abroad Agreement
  • The signature of guarantor must be your parents or a family member.
4. Official Certificate of Enrollment issued by the home university
  • The certificate must be issued within 6 months.
  • The certificate must include: the name of the university you are currently enrolled in, the year you are in at the university (freshman, sophomore, etc.) at the time of this application, the name of the school you are enrolled in, specification that you are taking classes as a full time student, and your planned graduation date.
  • If the original documents are written in other than English, translation into Japanese or English, issued by the applicant’s home university with an official seal, must be attached.
5. Official Transcript(s)
  • The transcript(s) must be issued within 6 months.

【Undergraduate Schools Applicants】
In case a transcript cannot be issued by the home university because the applicant has transferred from another institution and has not yet completed a full academic year, the applicant must submit a transcript from the former university.

【Graduate School Applicants】
Both Undergraduate and Graduate Official Transcripts are needed.
Undergraduate transcript must include the name of the degree conferred and the date of conferment. If this document is not available, you need to submit a copy of your Undergraduate diploma.

  • If the original documents are written in other than English, translation into Japanese or English, issued by the applicant’s home university with an official seal, must be attached.
6. Application for Certificate of Eligibility (COE) 1. Download the form and type directly (NOT to be handwritten) onto the application form. DO NOT paste your ID photo on the form, Waseda University will paste your photo which will be mailed to us through your program coordinator. (Sample)

2. Save the application form directly into a ZIP file. Please be sure NOT to print out or scan your COE application form, nor scan it together with the other documents to be uploaded.

7. Documents concerning defraying expenses for COE Submit one from the below:
A: Official Bank Balance Certificate
B: Certificate of Scholarship
C: Written Oath for Defraying Expenses (Sample)
8. ID Photographs
  • Stick your ID photo on the sheet and sent through your program coordinator by post
9. Nomination Letter
  • Document MUST be signed by program coordinator
All applicants except ABS / CAMPUS Asia program
10. Letter of Recommendation
  • This document must be issued within 6 months.
  • If your university policy does not allow you to submit this document online, your program coordinator can email it to CIE.
All applicants who is applying to Japanese-Based program OR
Applicants to English-Based program whose native language is not English
11. Language Proficiency Score
  • Applicants for English Based Program: TOEFL,IELTS etc (depends on school)
    Applicants for Japanese Based Program: JLPT
  • Only an official score certificate within the expiration date is accepted.
  • If you don’t have an English language certificate but are currently enrolled in a program where the primary language of instruction is English, certificate issued by your home university which confirms your enrollment will substitute for the language certificates.
IF your transcripts does not provide a grading system chart
12. Grading System Chart
  • Ask your home university for an official document explaining the grading system and upload it.
  • If the original documents is written in other than English, translation into Japanese or English, issued by the applicant’s home university with an official seal, must be attached.
IF you have any mental or physical disabilities (concerns) that needed to be supported by Waseda
OR if you have a chronic disease and have regularly visited a hospital or taken medicine (including those who are no longer visiting hospitals or taking medicine)
13. Support Letter from home university
  • Name your disease or disability and clearly list the support(s) that you may need at Waseda
14. Prescription and Letter of reference for the doctor
  • Please note that some medications cannot be taken with you due to the Pharmaceutical Affairs Law.
  • In that case, you need to bring a letter of reference for the doctor and get medication at a Japanese hospital. Even if you do not go to hospital regularly, please submit this in case for emergency.
IF you have more to write on your online application Q37-42 (school information)
15. Educational background
  • If you run out of space to enter your school information or if you have taken a leave of absence. This is about Q37-42 of the online application form. If you have taken a leave of absence due to military service or other reasons, please enter the information in a separate PDF file and upload it together with other documents.
  • List the information in a separate PDF file and upload it together with other documents.
How To Submit ?
Once you prepare all the required documents listed above, make a single ZIP file which contains the following 2 files;
1. COE application form (Save it directly into a ZIP file. Do not print out or scan it)
2. Other required documents scanned into a single PDF file
Upload the ZIP file on the Online Application Form (the ZIP file must be 6MB or less!)

Application Schedule

1.Screening at Home University Date/Deadline
TO DO Spring Entry Fall Entry
  • Check the Exchange Program Information

Some universities do not accept exchanges every year, even though they are partner universities. Please consult with the staff at your home university.

List of Partner Universities

Date set by home university Date set by home university
2.Preparation for Application
Date/Deadline
TO DO Spring Entry Fall Entry
  • Select the School and Department

Look through “general qualification” and “specific qualification for each program” carefully, and decide the school and department (wherever there is a choice of departments) which you wish to enroll  .

General Qualification and Specific Qualification

Please note that each school has different requirements and you need to meet all of them. Please also refer to Campus Map to decide the school.

Applicant need to contact potential supervisor in advance if the school you wish to apply requires to do so (please refer to “Note” from “Specific Qualification for each program”).

  • Prepare for online application and required documents (including COE)

In cases a score of a language-proficiency test is a requirement, make sure you obtain an official score before you apply. Also, if you ask for support by Waseda University due to disabilities or concerns you have, please prepare prescription and letter of reference issued by the doctor.

August to October November to January
3.Application
Date/Deadline
TO DO Spring Entry Fall Entry
  • Complete online application (including upload documents)

Online Application URL will be announced to your program coordinator.
Please note that the application form will be only opened during the entry period in Japan Standard Time (JST).

  • Submit photocopies of “Confirmation page” with all the files attached to the program coordinator at home university
November 1 to 20 February 1 to March 1
4.Screening at Waseda
Date/Deadline
TO DO Spring Entry Fall Entry
December to January March to May
5.Announcement of Successful Candidates
Date/Deadline
TO DO Spring Entry Fall Entry
  •  (For those who have reported disabilities/concerns during online application) Receive the letter: regarding special needs request
Late January Early June
6.Submit Housing Questionnaire
Date/Deadline
TO DO Spring Entry Fall Entry
  • Send Housing Questionnaire(HQ) to Waseda

HQ will be emailed to both students and your home university’s program coordinator. For those who want to stay in accommodation provided by Waseda University, please fill in the HQ by the designated date.

Early February Mid June
7.Visa Application
Date/Deadline
TO DO Spring Entry Fall Entry
  • Confirm receipt of COE and COA

COE and COA will be sent to the program coordinator of your home university.

  • Apply VISA at your local Japanese Embassy or Consulate
Late February Mid  July
8.Notification of Accommodation
Date/Deadline
TO DO Spring Entry Fall Entry
Late February Mid July
9.Arrival in Japan
Date/Deadline
TO DO Spring Entry Fall Entry
The date that students should arrive in Japan will be announced beforehand. Please make sure not to miss all the orientations that will be held. Mid March Early to Mid September
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