Center for International EducationWaseda University

We have uploaded the below page on August 30, 2017.

Applications for the exchange program must be submitted online and by post.

To apply, please follow the steps listed below. Please be sure to check the procedures carefully, since incomplete applications will not be accepted.

If you wish to join the exchange program, please check with the staff in charge of study abroad at your home university.

In addition, general information regarding the exchange program can be downloaded from

Checking the curriculum and choosing a program, school and department

1.Read the online application questions

Please read the online questions before beginning your online application.

We are still in the process of uploading the questions.

2.Prepare the required documents

(a) Please check the requirements and prepare the following online application documents, which must be uploaded.

List of Documents to be uploaded for Application for Exchange Program 2018-19 ver.

(b) Completion of application for a Certificate of Eligibility(COE)

Those who have no Japanese nationality and no status of residence are required to complete a COE application form, prepare documents concerning defraying expenses, and send all of them by post.

Completion guide: Application for COE

3.Informal advance agreement of supervisor (required by some graduate schools)

In some graduate schools, the applicant must make a contact with the faculty member by whom the applicant wishes to be supervised and obtain the faculty member’s informal agreement of acceptance before applying.

For more information, please download

Application Requirements and Restrictions

During the application period, information must be inputted into the online application form. The URL for the online application will be announced beforehand to the relevant staff in charge at partner universities.

At the same time, the required documents must be uploaded in scanned data form. Data such as mobile phone photographic data are not acceptable. Scans must be clear and legible.

After you have inputted all the information into the Online Application Form, the confirmation screen will appear. The confirmation screen will show all the information that you have entered. Please print out the confirmation screen and the files you have uploaded (Study Plan, etc.) and hand them to your home university’s program coordinator to inform them of your application.

How to submit Five head-and-shoulder (plain background) color photos (3×4 cm)

Photograph sheet for COE application

Screening will be conducted at the relevant undergraduate or graduate school, depending on the application materials received. The screening will take a few months, since a large volume of applications must be processed. We may contact you if there are any missing documents or information.

Upon acceptance, Waseda University will send “Notification of Acceptance” emails to the staff in charge at partner universities. At the same time, we will send URL of the “Housing Questionnaire (HQ)”  (regarding residence matters such as dormitory assignment), please fill it in via the specified web form.

The notification of dormitory assignment will be sent in late February for April entry and in mid July for September entry.

COE and COA will be sent to the staff in charge at the partner universities. Please be aware that these documents will not be sent directly to students. Please include these documents with your visa application, which you will submit at your local Japanese embassy or Japanese consulate.

Please come to Japan on the designated date.
Those who will stay in the dormitory for exchange students can use the pick-up service from Narita Airport.

After arrival, students will attend a general orientation organized by the Center for International Education, register their residence at the ward office, subscribe to national health insurance, open a bank account, attend an academic orientation at their undergraduate or graduate school, and register for their courses before classes start.