Graduate School of Social SciencesWaseda University

For Current Students

Doctoral Dissertations

Necessary Information and Forms

Program for Doctoral Degree Acquisition for September Enrollees

Students enrolling to the doctoral program in September are encouraged to obtain the doctoral degree according to the Program for Doctoral Degree Acquisition for September Enrollees. Please note that the timing of each process differs from that of the Japanese-based degree program enrolling in April.

A. Aiming for September Completion (Degree Acquisition)

First Year September
(Enrollment [Application ] Time)
Submission of Doctoral Program Research Plan Statement
During April Submission of Doctoral Dissertation Plan Statement
May Decision of Vice Supervisors
Second Year Anytime during the course period Report at the Joint Seminar of Graduate Students and Academic Staff
During April Submission of Progress Report of Doctoral Dissertation
Third
Year
Around November Interim Report Meeting
Last day of January Deadline for Submission of Doctoral Dissertation
February Implementation of Preliminary Examination
March Acceptance Examination
→Setting up of Doctoral Dissertation Examination Committee
Commencement of Doctoral Dissertation Examination
June Dissertation Hearing /Interview Examination
Late June Completion of Doctoral Dissertation Examination
July Announcement of the Examination Result and Final Examination at the GSSS Steering Committee
September Conferment of Doctoral Degree for Successful Applicants
  • Note: The above is also a model for those wishing to achieve September completion (degree acquisition) from the fourth year onwards.
  • Below is the process after the third year for students applying for the doctoral degree during the third year and wishing to achieve March completion of the fourth year.

B. Aiming for March Completion (Degree Acquisition)

Third Year Around June Interim Report Meeting
Last Day of July Deadline for Submission of Doctoral Dissertation
August Implementation of Preliminary Examination
September Acceptance Examination
→Setting up of Doctoral Dissertation Examination Committee
Commencement of Doctoral Dissertation Examination
Fourth Year January Dissertation Hearing /Interview Examination
Late January Completion of Doctoral Dissertation Examination
February Announcement of the Examination Result and Final Examination at the GSSS Steering Committee
March Conferment of Doctoral Degree for Successful Applicants

Note: The above is also a model for those wishing to achieve March completion (degree acquisition) from the fifth year onwards.

If a student withdraws from the doctoral program after having fulfilled requirements for submitting the doctoral dissertation, he or she may apply for the internal doctorate within 3 years from the date of withdrawal. In principle, the process in this case is the same as above.

However, it should be noted that the final deadline for the application for the internal doctorate by former students after a lapse of 2 full years is as follows, because the acceptance examination should be completed within 3 years from the date of withdrawal.

Former students withdrawing in September: May 31 after a lapse of 2 full years
Former students withdrawing in March: January 20 after a lapse of 2 full years
If the office is closed on the date of the final deadline, the dissertation should be submitted by the previous day.

Procedures for Submission of Doctoral Dissertation (Internal Doctorates)

1 Qualification Requirements

An applicant for submission of a doctoral dissertation (hereinafter, the “applicant”) shall satisfy the following conditions.

  • (1) The applicant must be enrolled at the doctoral program at the Graduate School of Social Sciences, must have attended for at least three years when earning a degree, and must have received the required research supervision; alternatively, the applicant must have withdrawn from the doctoral program at the Graduate School of Social Sciences after receiving the required research supervision and less than three years since the date of withdrawal must have passed by the time of application.
  • (2) The applicant’s report to the joint seminar of graduate students and academic staff of the Graduate School of Social Sciences (hereinafter, the “seminar”) and published papers related to the dissertation (hereinafter, “published papers”) must comply with standards indicated in the appendix. It should be noted that the term “published papers” refers to papers for which the applicant was the principal author; furthermore, one of said papers shall satisfy both of the following conditions.
    • (a) Examination regulations allowing for confirmation that the paper is peer-reviewed must be clearly indicated, and publication thereof must have been permitted in line with said examination.
    • (b) The paper must have been published in an academic magazine, collection of academic papers, journal, or the like as issued by a university, research institute, or academic society, etc.
      * Papers published under the heading “Research Paper” in the Waseda Review of Socio-Science as issued by the Graduate School of Social Sciences shall be deemed to have satisfied the above two conditions. However, condition (a) shall not be satisfied in the case of papers exempted from peer review due to factors such as joint authorship with a member of academic staff.
  • (3) The applicant must have reported the subject matter of his or her degree dissertation at the interim report meeting during the school year of submission, and said subject matter must have been approved by the graduate school steering committee.

2 Documents for Submission

  • (1) Doctoral dissertation x 5 (simply bound)
    * In the case of successful submissions, three fully-bound copies must be submitted.
  • (2) Doctoral Dissertation Summary form x 5
  • (3) Doctoral Application form (designated form) x 1
  • (4) Published papers (As for the required number, see appendix below) x 3
    * Upon submission, reference materials such as the contribution regulations, the table of contents, and the colophon, etc. from the journals in which the papers were published must also be included.
  • (5) Research Achievements form x 1
  • (6) Curriculum Vitae (designated form) x 1
    * In the case of (1), (2), and (4) above, photocopies shall be accepted under the precondition that one original version is included.

3 Application

(1) Application for Examination

A student wishing to have his or her doctoral dissertation examined shall apply for a Doctoral Dissertation Examination form to the member of academic staff supervising his or her research. If no supervising member of academic staff is available, the application shall be received by the graduate school steering committee, and said committee shall assign a deputy from academic staff teaching related courses.

(2) Screening

Upon the receipt of an application, the supervising member of academic staff or deputy shall carry out a preliminary examination to determine whether or not the content of the submitted documents satisfies the conditions for doctoral degree application and shall report his or her findings to the dean of the graduate school.

(3) Preliminary Examination

Upon receipt of the results of screening, the dean of the graduate school shall conduct an examination with the supervising member of academic staff or deputy in question to determine whether or not to accept the request for examination of the degree dissertation. The associate dean of the graduate school and the assistant to the dean shall also be permitted to participate in this preliminary examination. Furthermore, consultation with academic staff teaching related courses shall be permitted if so required.

4 Submission Deadlines for Degree Dissertations

  • (1) Any enrolled student wishing to apply for examination of his or her doctoral dissertation shall submit said dissertation by the applicable deadline as follows. Students intending to complete studies (degree) in March: Last day of July Students intending to complete studies (degree) in September: Last day of January
  • (2) Final deadlines for submission of applications for doctoral dissertation examinations by former students having withdrawn from the University are, in principle, identical to those from (1) above. However, it should be noted that the final deadline for submission of dissertations by former students after a lapse of full 2 years since the date of withdrawing is as follows.
    • Former students withdrawing in March: mid-January after a lapse of 2 full years
    • Former students withdrawing in September: late May after a lapse of 2 full years

5 Dissertation Examination & Scholarly Attainment Committees

The graduate school steering committee shall decide whether or not submitted dissertations are to be accepted. If a submission is accepted, the steering committee shall setup a Doctoral Dissertation Examination Committee. Said committee shall comprise at least three examiners, including vice supervisors.

6 Dissertation Hearings

Dissertation hearings shall be convened by the dean of the Graduate School of Social Sciences. It should be noted that notification of any dissertation hearing shall be posted on notice boards in the School of Social Sciences and the Graduate School of Social Sciences at least ten days prior thereto.

7 Interview Examinations

Interview examinations shall be carried out by the examination committee in accordance with the provisions of Article 14 of the Degree Regulations.

Waseda University Degree Regulations Article 14 (Interview Examination)
  • (1) In addition to the screening of the dissertation, a graduate school shall conduct an interview examination with individuals who request conferral of a degree under the provision of Article 8. The procedure for this interview examination shall be prescribed by the Graduate School Steering Committee.
  • (2) Notwithstanding the provision of the preceding paragraph, the Graduate School Steering Committee may forego an interview examination when it recognizes there is a particular reason.

8 Publishing of Doctoral Dissertations

(1) Publishing of Dissertation Examination Abstracts

Upon the conferral of a doctoral degree, an examination abstract of the doctoral dissertation thereof shall be published through inclusion in Doctoral Dissertation Examination Abstracts as issued by Waseda University and in the Waseda Review of Socio-Science as issued by the Graduate School of Social Sciences.

(2) Publishing of Doctoral Dissertations

Doctoral degree dissertations shall be published in accordance with the provisions of Article 21 of the Degree Regulations.

Waseda University Degree Regulations – Article 21 (Public Release of Theses for a Degree)
  • (1) Individuals on whom the University has conferred a Doctoral Degree shall publicly release the doctoral dissertation by book, academic journal or similar publication, within one year from the date their degree was conferred. However, this shall not apply when an individual has printed and made his or her dissertation publicly available before the degree was conferred.
  • (2) Notwithstanding the provision of the preceding paragraph, when there is an unavoidable reason, an individual on whom a Doctoral Degree has been conferred may publicly release a summary of the contents of the dissertation, in lieu of the full text, after receiving the approval of the Graduate School Steering Committee. In this case, the University shall supply the full text of the dissertation for review in accordance with the request.
  • (2) When publicly releasing a dissertation under the provision of paragraph (1), individuals shall clearly stipulate the words “Waseda University Examination Dissertation (Doctoral)” on the dissertation, or when publicly releasing a theses summary under the provision of the preceding paragraph, individuals shall clearly stipulate the words “Waseda University Examination Dissertation (Doctoral) Abstract” on the summary of the dissertation.

Appendix

Category Published Papers Report at the Joint Seminar
Students intending to obtain a degree in the third year One paper prior to interim report meeting is required. To be completed in the second year (the fourth semester since entrance).
Students intending to apply for doctoral dissertation examination in the third year Two papers prior to interim report meeting are required. To be completed by the first semester of the third year (the fifth semester since entrance)
Students intending to apply for doctoral dissertation examination in the fourth year and beyond Three papers prior to interim report meeting are required. To be completed by the semester prior to application

Procedures for Submission of Doctoral Dissertation (Non-Internal Doctorates)

1 Qualification Requirements

An applicant for submission of a doctoral dissertation (hereinafter, the “applicant”) shall satisfy the following conditions.

  • (1) The applicant shall NOT meet the following requirements from the graduate school’s internal doctorate regulations pertaining to doctoral dissertations. The applicant must be enrolled at the doctoral program at the Graduate School of Social Sciences, must have attended for at least three years when earning a degree, and must have received the required research supervision; alternatively, the applicant must have withdrawn from the doctoral program at the Graduate School of Social Sciences after receiving the required research supervision and less than three years since the date of withdrawal must have passed by the time of application.
  • (2) The applicant must have published at least five papers related to the degree dissertation (hereinafter, “published papers”) over the preceding ten years. [Published Papers] The term “published papers” refers to papers for which the applicant was the principal author; furthermore, two of said papers must satisfy both of the following conditions.
    • (a) Examination regulations allowing for confirmation that the paper is peer-reviewed must be clearly indicated, and publication thereof must have been permitted in line with said examination.
    • (b) The paper must have been published in an academic magazine, collection of academic papers, journal, or the like as issued by a university, research institute, or academic society, etc.
      * Papers published under the heading “Research Paper” in the Waseda Review of Socio-Science as issued by the Graduate School of Social Sciences shall be deemed to have satisfied the above two conditions. However, condition (a) shall not be satisfied in the case of papers exempted from peer review due to factors such as joint authorship with a member of academic staff.

2 Documents for Submission

  • (1) Doctoral dissertation x 6 (simply bound)
    * In the case of successful submissions, three fully-bound copies must be submitted.
  • (2) Doctoral Dissertation Summary form x 6
  • (3) Doctoral Application form (designated form) x 1
  • (4) Published papers (at least five thereof) x 3
    * Upon submission, reference materials such as the contribution regulations, the table of contents, and the colophon, etc. from the journals in which the papers were published must also be included.
  • (5) Research Achievements form x 1
  • (6) Curriculum Vitae (designated form) x 1
  • (7) Reason for Degree Application form x 1
    * Should contain a brief description of the reason for applying to the graduate school for a degree.
    * In the case of (1), (2), and (4) above, photocopies shall be accepted under the precondition that one original version is included.

3 Application

(1) Application for Examination

Upon submission of an application to the graduate school steering committee for degree dissertation examination, the steering committee shall determine whether or not there is at least one member of academic staff teaching courses related to the degree dissertation for examination. If it is determined that no such person is present among the academic staff, the application shall not be accepted and the submitted documents shall be immediately returned to the applicant.

(2) Screening

If a degree application is accepted, the graduate school steering committee shall select one member of academic staff teaching courses related to the degree dissertation in order to screen the application. The selected member of academic staff shall carry out a preliminary examination to determine whether or not the content of the submitted documents satisfies the conditions for a doctoral degree application and shall report his or her findings to the graduate school steering committee.

4 Preliminary Examination Committee

Upon receipt of the screening results from the selected member of academic staff, the graduate school steering committee shall setup a preliminary examination committee in order to determine whether or not to accept the application for a doctoral dissertation examination.

5 Examination Committee

The graduate school steering committee shall decide whether or not submitted doctral dissertations are to be accepted. If a submission is accepted, the steering committee shall setup a Doctoral Dissertation Examination Committee and a Scholarly Attainment Examination Committee.

6 Scholarly Attainment Examination

Method of Confirmation of Scholarly Attainment

Confirmation of scholarly attainment shall be carried out by the Scholarly Attainment Examination Committee in accordance with the provisions of Article 16 of the Degree Regulations. The examination shall take the form of screening of submitted documents and an interview; furthermore, the interview may be conducted together with the interview examination performed as part of examination by the Doctoral Dissertation Examination Committee. It should be noted that exemption from scholarly attainment examination shall be granted to the following persons. * (a) Tenured faculty of Waseda University * (b) Tenured faculty of other universities with clear scholarly attainment in related academic subjects and foreign-language proficiency. * (c) Persons having received the required research supervision under the doctoral program of the Graduate School of Social Sciences.

7 Dissertation Hearings

Dissertation hearings shall be convened by the dean of the Graduate School of Social Sciences. It should be noted that notification of any dissertation hearing shall be posted on notice boards in the School of Social Sciences and the Graduate School of Social Sciences at least ten days prior thereto.

8 Interview Examinations

Interview examinations shall be carried out by the examination committee in accordance with the provisions of Article 14 of the Degree Regulations.

Waseda University Degree Regulations Article 14 (Interview Examination)
  • (1) In addition to the screening of the dissertation, a graduate school shall conduct an interview examination with individuals who request conferral of a degree under the provision of Article 8. The procedure for this interview examination shall be prescribed by the Graduate School Steering Committee.
  • (2) Notwithstanding the provision of the preceding paragraph, the Graduate School Steering Committee may forego an interview examination when it recognizes there is a particular reason.

9 Publishing of Degree Dissertations

(1) Publishing of Dissertation Examination Abstracts

Upon the conferral of a doctoral degree, an examination abstract of the doctoral dissertation thereof shall be published through inclusion in Doctoral Dissertation Examination Abstracts as issued by Waseda University and in the Waseda Review of Socio-Science as issued by the Graduate School of Social Sciences.

(2) Publishing of Doctoral Dissertations

Doctoral degree dissertations shall be published in accordance with the provisions of Article 21 of the Degree Regulations.

Waseda University Degree Regulations Article 21 (Public Release of Theses for a Degree)
  • (1) Individuals on whom the University has conferred a Doctoral Degree shall publicly release the doctoral dissertation by book, academic journal or similar publication, within one year from the date their degree was conferred. However, this shall not apply when an individual has printed and made his or her dissertation publicly available before the degree was conferred.
  • (2) Notwithstanding the provision of the preceding paragraph, when there is an unavoidable reason, an individual on whom a Doctoral Degree has been conferred may publicly release a summary of the contents of the dissertation, in lieu of the full text, after receiving the approval of the Graduate School Steering Committee. In this case, the University shall supply the full text of the dissertation for review in accordance with the request.
  • (3) When publicly releasing a dissertation under the provision of paragraph (1), individuals shall clearly stipulate the words “Waseda University Examination Dissertation (Doctoral)” on the dissertation, or when publicly releasing a theses summary under the provision of the preceding paragraph, individuals shall clearly stipulate the words “Waseda University Examination Dissertation (Doctoral) Abstract” on the summary of the dissertation.

Notes

A fee of 200,000 yen is required for the examination of Doctoral Dissertation. (Please consult for details and special conditions for tenured faculty members of Waseda University). Unless noted otherwise, procedures are based on the standards of the Internal Doctorates.

Guidelines for the confection of the doctoral dissertation

Guidelines for the confection of the doctoral dissertation are available here.

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