（*日本語版の案内はこちら/Click here for the Japanese version of the guide）
(IMPORTANT) For New Students
- About obtaining your Waseda ID
- About “Entrance Ceremony “
- Receiving your student ID card
- Guidance schedule
- (For Master only)About provisional assignment to a laboratory
- Classes for Spring semester 2025
- Course registration schedule
- About dormitory
- Student Health check up
- Information from the University to students
- Important] (New Students) Registration for Tuition and Fees Withdrawal Account
- Others
- Inquiry
1. About obtaining your Waseda ID
Your Waseda ID is an extremely important information that you require to obtain an email address after admission, log in to the student portal site MyWaseda, register for courses, etc.
“Waseda ID Users’ Copy” will be displayed on UCARO around March 14. Please follow this procedure to confirm your “Waseda ID Users’ Copy”, and obtain your email address and log in to MyWaseda well in advance of the date you will use it for course registration, etc.
For the specific date and time when you will be able to use your “Waseda ID” to obtain a Waseda University email address, please refer to the “Available Date and Time for Login” (scheduled on March 19) on your Waseda ID Users’ Copy.
2. About “Entrance Ceremony “
Date: Wednesday April 2, 2025
Starting time: 14:30~
Place: Kitakyushu Science and Research Park Conference Hall
*Please attend in a suit or similar attire.
**For newly admitted students and their families who are unable to attend on the day, a live stream will be available via the following ZOOM link. (Updated on March 18)
https://list-waseda-jp.zoom.us/j/98532979678?pwd=SDN0cqWjYo82SigH9Q4pLo8M9Thqz4.1
3. Receiving your student ID card
Date:Wednesday,April 2, 2025
Time: 13:00~14:00
Place: IPS office
*Please bring to application card (受験票）to receive your student ID card. No mail shipping is available. If you cannot receive it on that day. Please come to IPS office later.
*The application card（受験票） can be output from the TAO at the time of application (except for internal, non-degree and research students in the doctoral course).
How to confirm your Student ID number (For New Students)
Your student ID number is on your student ID card. In addition, it can also be verified in the following ways
- After you have completed “1. Obtaining a Waseda ID” above, Log in to MyWaseda and go to [View/Update Your Own Profile] on the left menu of [Home] global menu.
- Click “Update Student Profile”
- You can find your Student ID (8 digits) under the Personal Information column.
4. Guidance schedule
_Guidance schedule for New students 2025.04 (Updated on March 13)
Zoom information will be sent to you at the time of application and to your Waseda Mail email address by the day before the course guidance on March 24. Please be sure to check your email address.
2025/3/24(Mon) *All students are required to participate
- 10:00~11:30 Guidance for Master course students April.2025 (Updated on March 12)
- 10:00~11:00 Guidance for Doctor course students April.2025(Updated on March 12)
- 10:00~11:30 Guidance for F students April.2025 (Updated on March 12)
- 11:00~11:30 Guidance for non-degree students April.2025(Updated on March 12)
(Note) In addition to the guidance materials above, please carefully read this Study Guide as well. A printed copy will also be distributed along with your student ID after enrollment. (Updated on March 12)
11:30~12:00 IPS Fields Introduction for Master Course student (IPS Faculty Introduction)
- Information Architecture Field I_Faculty Introduction_202504
- Production System Field P_Faculty Introduction_202504
- Integrated System Field S_Faculty Introduction_202504
09:00～11: 30 Information Architecture
12:30～15:00 Production Systems
15:00～17:30 Integrated Systems
Please check more details following
2025.04 Schedule of Introducing Laboratories
2025/4/2(Wed)*All students are required to participate
10:00~11:30 Orientation for New Students (face to face) S104 room for Japanese language, S101 room for English language
- Materials for Orientation for New Students (Updated on April 2）
5. (Master’s course students only) About provisional assignment to a laboratory (except for those who have already been assigned to a laboratory, such as F course students)
As explained in the course guidance on March 24, master’s course students (except those who have already been assigned to a laboratory, such as F course students) will be provisionally assigned to a laboratory for the first six months, and then they will be assigned to an official laboratory. Please refer to the course guidance materials and this IPS Square page (Updated on March 7), and proceed with the interview with IPS professors.
6. Classes for Spring semester 2025
In principle, lectures in 2025 will be held face-to-face.
Please check the syllabus for details on each course, IPS Schedule and Timetable. (Updated on March 7)
7. Course registration schedule
All students must register courses by yourself with your responsibility as we released all the necessary information on the web.
For details, please refer to the course guidance materials above and IPS Square”Course registration” （Updated on March 12）
8.About dormitory
2025/3/24(Mon) 14:00-15:00 Online(Zoom)
Guidance for April 2025【WASEDA Dormitory ・HIPPO】（Updated on March 25）
How to pay for your dormitory fee by ATM（FUKUOKA Bank）
Please ask the dormitory staff if you have any question about the move in day ( [email protected])
9. Student Health check up
Date: Monday, April 7, 2025
Time: PM
Place: Building-S
Medical Checkup Guide 2025 spring (Updated on March 31）
*Only students who are in Kitakyushu campus. If you are in abroad, you cannot take this.
Please check the schedule for medical checkup in the above guidelines and gather to ensure you are not late for the reception time.
If you were unable to attend on April 7th, please refer to the information below.
The Notification of medical checkup★（2025）(Updated on March 31）
10. Information from the University to students(IPS Square etc.)
Information for students from the Graduate School and the University will mainly be sent by the following means
(1) Bulletin board outside the IPS office
(2) “IPS Square” on the IPS homepage (URL is listed below)
Japanese: https://www.waseda.jp/fsci/gips/campuslife/ipssquare/
English: https://www.waseda.jp/fsci/gips/en/campuslife/ipssquare/
3) Waseda Mail
Please be sure to check the above regularly so that you do not miss any information from the Graduate School and the University. In particular, please bookmark the “IPS Square” page so that you can check it immediately. Also, be sure to check your Waseda Mail every day and respond immediately to emails from the IPS office and other sources.
When students contact the IPS office by e-mail, they must include their student ID number and name.
Notices requiring Japanese language proficiency for scholarships, job hunting, etc. will be provided in Japanese only.
Notices of openings regardless of language ability will be provided in both English and Japanese.
■ Click here the Scholarship information
11. Important] (New Students) Registration for Tuition and Fees Withdrawal Account
At Waseda University, tuition and other fees are paid each semester by direct debit (automatic withdrawal). Therefore, it is necessary to register for a tuition and fees debit account on your own.
Registration for Tuition and Fees Withdrawal Account
12. Other
Pre-Departure & Arrival Information
[READ THIS FIRST]General Information for International Students *Updated later
Status of Residence
■《IMPORTANT》Submitting Information on Your Status of Residence *After obtaining your Waseda ID, please submit by the due date. 《Deadline: We will let you know later》
■If you want a part-time job (including TA/RA)
■As a rule, we do not accept procedures for renewal of status of residence prior to enrollment. Renewal procedures must be done at the nearest immigration office in your current place of residence. However, if the expiration date of your visa is before or after your enrollment (April.1), please contact the IPS office in advance.
On Campus Information
■ International Student Handbook *Upadated later
■ If you want to take a Japanese Class: 2025 Spring Term Japanese Course Information
In case of delay in entry into Japan：Please check the guidance schedule and be sure to attend the various guidance held online.
13.Inquiry
Please contact to IPS office([email protected])
