Graduate School of Information, Production and SystemsWaseda University

For Prospective Student

Admissions

Important notice

  • Handling of Personal Information – Waseda University utilizes applicant information (address, name, date of birth, etc) collected at the time of application in order to carry out operations such as the entrance examination, announcement of the screening results, and enrollment procedures. We will take necessary and proper measures to protect such information from leakage, disclosure, or unauthorized use. All or part of the above operations may be outsourced to an agency. In such case, the agency will be contractually required to maintain necessary and proper management. Please note that the personal information may be used as materials for studies and researches to improve our entrance examinations. The information will be statistically processed to prevent any individuals from being identified.
  • If you expect to require special care during the entrance examination or after entering the university due to a disability or serious medical condition, etc, please contact IPS Office, Waseda University immediately. In addition, contact us if a serious injury or illness is expected to affect your ability to take the entrance examination. Please contact us immediately even if you find yourself in such situation after submitting your application.

Applicants for Entrance 2018

Graduate School of Information, Production and Systems Master’s & Doctoral program applicants

  • Fields of application – Information Architecture / Production Systems / Integrated Systems
  • Number of persons admitted (Total admissions in April & September)
    Master’s program = 200, Doctoral program = 20

Domestic application – Master’s & Doctoral program

  • Entrance examination category: Recommended, AO, General(Master course only), Work force application
  • Selection procedure: Documentary, Interview, Written examination(Only for general application)
April 2018 admission
2018 July examination October examination February examination
Application period (Postmarked no later than last day of period) May 29, 2017 (Mon) ~ June 16, 2017 (Fri) September 1, 2017 (Fri) ~ September 22, 2017 (Fri) January 9, 2018 (Tue) ~ January 19, 2018 (Fri)
Examination date (One of the days) July 7, 2017 (Fri), July 8, 2017 (Sat) October 13, 2017 (Fri), October 14, 2017 (Sat) February 9, 2018 (Fri), February 10, 2018 (Sat)
Results announced July 13, 2017 (Thu) October 19, 2017 (Thu) February 16, 2018 (Fri)
Period for the first admission procedure (Must arrive by final day) November 6, 2017 (Mon) ~ November 13, 2017 (Mon) November 6, 2017 (Mon) ~ November 13, 2017 (Mon) February 26, 2018 (Mon) ~ March 5, 2018 (Mon)
Period for the second admission procedure Early March, 2018 Early March, 2018 Early March, 2018
September 2018 admission
2018 February examination July examination
Application period (Postmarked no later than last day of period) January 9, 2018 (Tue) ~ January 19, 2018 (Fri) June 4, 2018 (Mon) ~ June 22, 2018 (Fri)
Examination date (One of the days) February 9, 2018 (Fri), February 10, 2018 (Sat) July 13, 2018 (Fri), July 14, 2018 (Sat)
Results announced February 16, 2018 (Fri) July 20, 2018 (Fri)
Period for the first admission procedure (Must arrive by final day) April 2, 2018 (Mon) ~ April 9, 2018 (Mon) July 30, 2018 (Mon) ~ August 6, 2018 (Mon)
Period for the second admission procedure Mid August, 2018 Mid August, 2018

Overseas application – Master’s & Doctoral program, G-course (Recommended by partner university only)

  • Entrance examination category: Recommended, AO, Work force application
  • Selection procedure: Documentary examination
April 2018 admission
2018 July examination October examination January examination
Application period (Postmarked no later than last day of period) May 29, 2017 (Mon) ~ June 16, 2017 (Fri) September 1, 2017 (Fri) ~ September 22, 2017 (Fri) November 13, 2017 (Mon) ~ December 1, 2017 (Fri)
Results announced July 13, 2017 (Thu) October 19, 2017 (Thu) January 12, 2018 (Fri)
Period for the first admission procedure (Must arrive by final day) November 6, 2017 (Mon) ~ November 21, 2017 (Tue) November 6, 2017 (Mon) ~ November 21, 2017 (Tue) January 24, 2018 (Wed) ~ February 2, 2018 (Fri)
Period for the second admission procedure Early March, 2018 Early March, 2018 Early March, 2018
September 2018 admission
2018 January examination February examination June examination
Application period (Postmarked no later than last day of period) November 13, 2017 (Mon) ~ December 1, 2017 (Fri) January 9, 2018 (Tue) ~ January 19, 2018 (Fri) April 12, 2018 (Thu) ~May 9, 2018 (Wed)
Results announced January 12, 2018 (Fri) February 16, 2018 (Fri) June 7, 2018 (Thu)
Period for the first admission procedure (Must arrive by final day) April 2, 2018 (Mon) ~ April 16, 2018 (Mon) April 2, 2018 (Mon) ~ April 16, 2018 (Mon) June 18, 2018 (Mon) ~ June 29, 2018 (Fri)
Period for the second admission procedure Mid August, 2018 Mid August, 2018 Mid August, 2018

Overseas application – F-course (Recommended by partner University only)

  • Entrance examination category: Recommended, AO, Work force application
  • Selection procedure: Documentary examination
April 2018 admission
2018 July examination October examination January examination
Application period (Postmarked no later than last day of period) May 9, 2017 (Tue) ~ May 19, 2017 (Fri) August 21, 2017 (Mon) ~ August 30, 2017 (Wed) October 30, 2017 (Mon) ~ November 10, 2017 (Fri)
Results announced July 13, 2017 (Thu) October 19, 2017 (Thu) January 12, 2018 (Fri)
Period for the first admission procedure (Must arrive by final day) November 6, 2017 (Mon) ~ November 21, 2017 (Tue) November 6, 2017 (Mon) ~ November 21, 2017 (Tue) January 24, 2018 (Wed) ~ February 2, 2018 (Fri)
Period for the second admission procedure Early March, 2018 Early March, 2018 Early March, 2018
September 2018 admission
2018 January examination February examination June examination
Application period (Postmarked no later than last day of period) October 30, 2017 (Mon) ~ November 10, 2017 (Fri) December 4, 2017 (Mon) ~ December 15, 2017 (Fri) April 2, 2018 (Mon) ~April 11, 2018 (Wed)
Results announced January 12, 2018 (Fri) February 16, 2018 (Fri) June 7, 2018 (Thu)
Period for the first admission procedure (Must arrive by final day) April 2, 2018 (Mon) ~ April 16, 2018 (Mon) April 2, 2018 (Mon) ~ April 16, 2018 (Mon) June 18, 2018 (Mon) ~ June 29, 2018 (Fri)
Period for the second admission procedure Mid August, 2018 Mid August, 2018 Mid August, 2018

Waseda University Graduate School of Information,Production and Systems has NO tie-up with any brokers,middlemen,etc both inside and outside Japan for recruiting international students.

Research laboratory

Those who meets at least one of the following qualifications for application can apply.

Master’s program
  1. Category a – Those who have graduated or are expected to graduate from a university of Japan by March 31, 2018(for April admission) or by September 20, 2018(for September admission).
  2. Category b – Those who have obtained a Bachelor’s Degree from the National Institution for Academic Degrees and University Evaluation in Japan or are expected to obtain such degree by March 31, 2018(for April admission) or by September 20, 2018(for September admission).
  3. Category c – Those who have completed 16 years of standard school education overseas or are expected to complete such education by March 31, 2018(for April admission) or by September 20, 2018(for September admission).
  4. Category d – Those designated by the Minister of Education, Culture, Sports, Science, and Technology.
  5. Category e – Those who have been enrolled at a university of Japan for more than three years (or have completed 15 years of school education overseas or are expected to complete such education by March 31, 2018(for April admission) or by September 20, 2018(for September admission)) and have been recognized by the Graduate School as having earned a specified number of credits with an excellent academic record.
  6. Category f – Those who have been recognized by the Graduate School Program as possessing scholastic ability equivalent to those of university graduates through an individual entrance requirements screening process and are expected to reach 22 years of age by March 31, 2018(for April admission) or by September 20, 2018(for September admission).
  • Applicants who have graduated from university in countries where 16 years of education is not required before university graduation, or those who may meet category e or f, should contact the Admissions Office before the application period starts. They should then submit their application (Form 1) along with documentation of their scholastic ability or research achievement (graduation certificate, grade transcript, personal history, List of publications and research summary, patent etc.).
  • Students with outstanding grades may apply to enter the Graduate School upon completion of the third year of university. They should contact the Admissions Office before the application period starts. In this case, who under 22 years of age are also eligible.
Doctoral program
  1. Category a – Holders of a Master’s Degree, Professional Master’s Degree, or those who are expected to obtain such degree by March 31, 2018(for April admission) or by September 20, 2018(for September admission).
  2. Category b – Holders of a Master’s Degree, Professional Master’s Degree, or an equivalent from an institution overseas or those who are expected to obtain such degree by March 31, 2018(for April admission) or by September 20, 2018(for September admission).
  3. Category c – Those designated by the Minister of Education, Culture, Sports, Science, and Technology.
  4. Category d – Those who have completed postgraduate programes and obtained a degree equivalent to a Master’s Degree from United Nations University or those who are expected to obtain such degree by March 31, 2018(for April admission) or by September 20, 2018(for September admission).
  5. Category e – Those who have been recognized by the Graduate School Program as possessing scholastic ability equivalent to those of holders of a Master’s Degree, Professional Master’s Degree through an individual entrance requirements screening process and are expected to reach 24 years of age by March 31, 2018(for April admission) or by September 20, 2018(for September admission). Those who have completed the first two years of a continuous five-year doctoral course are included.
  • Applicants who may meet category e. should contact the Admissions Office before the application period starts, and then submit their application (Form 1) along with documentation of their scholastic ability or research achievement (graduation certificate, grade transcript, personal history, List of publications and research summary, patent etc.)

Entrance examination categories

Master’s program
Examination category Condition Documents, etc., to be submitted
Recommended
  • You must be recommended by a thesis advisor or other person who can evaluate your scholastic ability
  • You must have an excellent scholastic record in your undergraduate studies. (※Concrete grade standard is not set.)
  • Letter of recommendation
AO
  • You must be personally able to make a case for your superior ability.
  • Your research plan and short essay must clearly show a high degree of scholastic ability as well as your research aims.
  • Letter of self-recommendation
  • Short essay
General
  • You must achieve satisfactory results on the entrance examination.
  • Written examination(English)
Work Force
  • Persons currently employed in the private sector, government, education, etc.
  • You must pass an interview to assess your capability of master’s studies.
  •  Letter of self-recommendation or self-recommendation
  • Overview of work achievement
Doctoral program
Examination category Condition Documents, etc., to be submitted
Recommended
  • You must be recommended by the faculty advisor for your master’s thesis or another person who can evaluate your scholastic ability
  • You must have an excellent master’s thesis
  • You must have a clear plan for your doctoral research.
  • Letter of recommendation
  • Overview of master’s thesis
AO
  • You must be personally able to make a case for your superior ability.
  • Your must pass an interview to assess your capability of doctoral studies.
  • Letter of self-recommendation
  • Short essay
Work Force
  • Persons employed in the private sector, government, education, etc.
  • You must have been engaged in distinguished research and development work at your place of employment.
  • Letter of recommendation or self-recommendation
  • Overview of work achievements

Applicants to the doctoral program will contact with the desired faculty advisor and obtain consent before applying.

IPS provides the four entrance examination categories. Success or failure depends heavily on the applicant’s expertise, eagerness to learn, and awareness of issues, as judged primarily by means of documentary and oral examinations.

Overseas applicants are eligible for Recommended application, AO application, or Work force application. They are not subject to interview examination, but only to documentary examination.

Examination category Selection procedure
Documentary Interview Written
Recommended
AO
General
Work force
  • Written examination
    Exam subjects will consist mainly of problems in the field of specialization, given in English. (90 minutes)
    You are free to bring and use English-Japanese, Japanese-English and English-English dictionaries. However, electronic dictionaries are not permitted. We cannot respond to inquiries about the contents of the examination.

Documents for the entrance exam for the 2018 admission will be accepted during the following period:
Please ensure that application documents arrive during the specified application period for each entrance cycle.
Please refer to “Instructions for application and documents to be submitted.

The Screening fee and documents submitted for the entrance examination are non-returnable basically. Making a copy is not acceptable.

How to apply

There are two methods of application: domestic and overseas. Domestic or overseas application can be made for either April admission or September admission.You can not choose domestic and overseas applications, or April and September entrance applications at the same time.

  • Domestic application
    Applicants residing in Japan must send a written application from within Japan regardless of their nationality.
  • Overseas application
    Applicants residing outside Japan must send a written application from overseas regardless of their nationality. Overseas applicants are not subject to interview examination, but only to documentary examination.

Japanese nationals who submit an overseas application must submit a certificate of overseas residence.

Term of admission and Application period

Domestic application – Master’s and Doctoral program
Term of admission Application period
(Postmarked no later than last day of period)
July examination & Entrance April 2018 May 29, 2017 (Mon) ~ June 16, 2017 (Fri)
October examination & Entrance April 2018 September 1, 2017 (Fri) ~ September 22, 2017 (Fri)
February examination & Entrance April 2018 January 9, 2018 (Tue) ~ January 19, 2018 (Fri)
February examination & Entrance September 2018 January 9, 2018 (Tue) ~ January 19, 2018 (Fri)
July examination & Entrance September June 4, 2018 (Mon) ~ June 22, 2018 (Fri)
Overseas application – Master’s, Doctoral program and G-course (Recommended by partner university only)
Term of admission Application period
(Postmarked no later than last day of period)
July examination & Entrance April 2018 May 29, 2017 (Mon) ~ June 16, 2017 (Fri)
October examination & Entrance April 2018 September 1, 2017 (Fri) ~ September 22, 2017 (Fri)
January examination & Entrance April 2018 November 13, 2017 (Mon) ~ December 1, 2017 (Fri)
January examination & Entrance September 2018 November 13, 2017 (Mon) ~ December 1, 2017 (Fri)
February examination & Entrance September 2018 January 9, 2018 (Tue) ~ January 19, 2018 (Fri)
June examination & Entrance September 2018 April 12, 2018 (Thu) ~ May 9, 2018 (Wed)
Overseas application – F-course (Recommended by partner university only)
Term of admission Application period
(Postmarked no later than last day of period)
July examination & Entrance April 2018 May 9, 2017 (Tue) ~ May 19, 2017 (Fri)
October examination & Entrance April 2018 August 21, 2017 (Mon) ~ August 30, 2017 (Wed)
January examination & Entrance April 2018 October 30, 2017 (Mon) ~ November 10, 2017 (Fri)
January examination & Entrance September 2018 October 30, 2017 (Mon) ~ November 10, 2017 (Fri)
February examination & Entrance September 2018 December 4, 2017 (Mon) ~ December 15, 2017(Fri)
June examination & Entrance September 2018 April 2, 2018 (Mon) ~ April 11, 2018 (Wed)

How to create documents

How to remit the screening fee in Japan (Domestic application)

  • Screening fee : ¥35,000

Please choose among the following methods of remittance. Remittance will be accepted only within the specified period.

Bank transfer

Using the designated transfer-request form (Form C) included in the application sheet, remit the screening fee of ¥35,000 from any financial institution (other than Japan Post Bank Co., Ltd.) within the remittance period. Do not transfer by ATM (Automatic Teller Machine), mobile phone, PCs, etc. After remitting the fee, submit Form A (certificate of screening fee remittance, bearing a “Collected” stamp) together with the written application. Please note that counter service in banks is usually available from 9:00 AM to 3:00 PM on normal business days, and is not available on Saturday or Sunday.

Payment at a convenience store

You must complete the designated application procedure in advance by accessing the “screening fee convenience store payment site” (Japanese only) on the internet. After making the payment, detach the “Certificate of Payment of the Screening Fee” on the Screening Fee Handling Description, paste it to the designated space (“Screening Fee Payment Certificate”) on the application form 1, and submit it.

For details, please refer to “Methods of payment of the screening fee”

  • Payment can be made at any time, 24 hours a day, including weekends and holidays. However, please note that on the last day of the remittance period, “Application on the website” ends at 23:00, “Payment from information terminal at convenience stores” ends at 23:30.
  • If a family member or acquaintance of an applicant conducts the procedure for the applicant, the family member or acquaintance must enter the applicant’s information.
Payment by Credit Card, Union Pay, and Alipay

Applicants should access the site(“e-shiharai.net”) with your PC to take a prescribed application procedure before you pay by credit card, Union Pay, or Alipay. Please select as follows for Category Selection of e-shiharai.net.

First Selection Graduate School of Information, Production, and Systems
Second Selection April 2018 Admission  (Example)
Third Selection Master’s program / Doctoral program
Fourth Selection July examination Domestic application JPY 35,000 (Example)

After completing of the payment, enclose the printed “Result” page in an application envelope with other necessary application documents.

  • You can pay 24 hours including Saturdays, Sundays and holidays. On the last day of the payment period, please complete the transaction by 11:00pm Japan time.
  • It is possible to use a card which carries a name different from that of the applicant. However, please make sure that the information entered in the Basic Information page must be the applicant’s information.
Remittance period
Term of admission Remittance
July examination & Entrance April 2018 May 2, 2017 (Tue) ~ June 16, 2017 (Fri)
October examination & Entrance April 2018 August 10, 2017 (Thu) ~ September 22, 2017 (Fri)
February examination & Entrance April 2018 December 1, 2017 (Fri) ~ January 19, 2018 (Fri)
February examination & Entrance September 2018 December 1, 2017 (Fri) ~ January 19, 2018 (Fri)
July examination & Entrance September 2018 May 2, 2018 (Wed) ~ June 22, 2018 (Fri)

Even if the procedure is carried out by proxy, the information entered must be that of the applicant.

About Application Documents and Screening Fee Refund

As a general rule, application documents and screening fees are not returned. However, a full screening fee will be returned if you fall into the second, third, or fourth category below. The amount paid in excess will be refunded if you fall into the first category.

  1. You paid in excess of the amount of screening fee required
  2. You paid a screening fee but failed to submit the required application documents.
  3. You paid a screening fee but submitted the application documents after the deadline.
  4. You paid a screening fee and submitted the application documents, but your application was rejected before screening due to the following reasons.
  • The submitted application materials are not complete enough to meet the application requirements.
  • You do not meet all the eligibility criteria.

If you fall into one of the categories above, please contact IPS Office, Waseda University (TEL:093-692-5017).

If you have made a payment by credit card, any handling fees which may be incurred for refund must be paid by the applicant.

How to remit the screening fee outside Japan (Overseas application)

  • Screening fee : ¥5,000

Please choose among the following methods of remittance. Remittance will be accepted only within the specified period.

Bank transfer

Remit the amount of ¥7,000 which includes a screening fee ¥5,000 and lifting charge of ¥2,000, from an overseas financial institution by the method specified below. (If your local financial institution charges an additional handing fee, please pay it separately at that end.) Be sure to enclose a copy of the overseas-remittance request with the other application documents.

Type Telegraphic Transfer
Payment method Advise and Pay
Bank Transfer Fee Payer’s Responsibility
Lifting Charge Payee’s Account
Amount ¥7,000 (Screening fee ¥5,000 + Charge ¥2,000)
Purpose Screening Fee
Message Applicant’s name in English
Bank name The Bank of Tokyo-Mitsubishi UFJ,Ltd
Branch Edogawabashi Branch
Account number 0035967FKK (Account number is seven numbers and three alphabets)
Beneficiary Waseda University
Bank address 1-48-13, Sekiguchi Bunkyo-ku Tokyo 1120014, Japan
Swift code BOTKJPJT
  • When remitting, be sure to fill in your (the applicant’s) name and write “Application fee” in the message space.
  • Note: Remittance of screening fee by check, cash, etc., is not allowed; nor may a transfer of funds be combined with that of another applicant.
  • Please do NOT write any alphabet such as “ORDINARY DEPOSIT” or “A/C No.” before or after Account number「0035967FKK」.
Payment by Credit Card, Union pay, and Alipay

Applicants should access the site(https://e-shiharai.net/ecard/) with your PC to take a prescribed application procedure before you pay by credit card, Union pay or Alipay. Please select as follows for Category Section of e-shiharai.net

First Selection Graduate School of Information, Production, and Systems
Second Selection September 2018 Admission  (Example)
Third Selection Master’s program / Doctoral program
Fourth Selection June examination Overseas application JPY 5,000 (Example)

After completing of the payment, enclose the printed “Result” page in an application envelope with other necessary application documents.

  • You can pay 24 hours including Saturdays, Sundays, and holidays. On the last day of the payment period, please complete the transaction by 23:00 Japan time.
  • It is possible to use a card which carries a name different from that of applicant. However, please make sure that the information entered in the Basic Information page must be the applicant’s information.
Remittance period
Term of admission Remittance
July examination & Entrance April 2018 May 2, 2017 (Tue) ~ June 16, 2017 (Fri)
October examination & Entrance April 2018 August 10, 2017 (Thu) ~ September 22, 2017 (Fri)
January examination & Entrance April 2018 October 26, 2017 (Thu) ~ December 1, 2017 (Fri)
January examination & Entrance September 2018 October 26, 2017 (Thu) ~ December 1, 2017 (Fri)
February examination & Entrance September 2018 December 1, 2017 (Fri) ~ January 19, 2018 (Fri)
June examination & Entrance September 2018 April 2, 2018 (Mon) ~ May 9, 2018 (Wed)

The applicants for F-course should remit during F-course application period.

About Application Documents and Screening Fee Refund

As a general rule, application documents and screening fees are not returned. However, a full screening fee will be returned if you fall into one of the following categories below.

  1. You paid a screening fee but failed to submit the required application documents.
  2. You paid a screening fee but submitted the application documents after the deadline.
  3. You paid a screening fee and submitted the application documents, but your application was rejected before screening due to the following reasons.
  • The submitted application materials are not complete enough to meet the application requirements.
  • You do not meet all the eligibility criteria.

If you fall into one of the categories above, please contact IPS Office, Waseda University (TEL: +81-93-692-5017).

If you have made a payment by credit card, handling fees which may be incurred for refund must be paid by the applicant. Also, if you have made a payment by wire transfer from the bank outside of Japan, all handling fees to be charged for refund to that bank must be paid by the applicant.

Screening fee waiver

Please don’t pay a screening fee in the following cases.

  • Those who apply for a doctoral course of Graduate School of Information, Production and Systems at the same time of completion of master course at one of Graduate School of Information, Production and Systems, School of Fundamental Science and Engineering, School of Creative Science and Engineering, School of Advanced Science and Engineering, Graduate School of Global Information and Telecommunication Studies, Graduate School of Environment and Energy Engineering(including who expect graduation in March, 2018)
  • Those who become a non-degree student at the same time of completion of master course at one of Graduate School of Information, Production and Systems, School of Fundamental Science and Engineering, School of Creative Science and Engineering, School of Advanced Science and Engineering, Graduate School of Global Information and Telecommunication Studies, Graduate School of Environment and Energy Engineering, and continuously apply for a doctoral course of Graduate School of Information, Production and Systems. However, it is only in the case those who apply for the doctoral course in four years from admission of master course.

Screening fee waiver program for applicants from specified countries

  • Outline
    Applicants who wish to be admitted into IPS, Waseda University are eligible to apply for a screening fee waiver if they reside in one of the countries designated by Waseda University AND hold nationality of one of those countries.
  • Eligibility
    The following conditions must be fulfilled:
    1) The applicant must reside in one of the countries classified as “Least Developed Countries” or “Other Low Income Countries” in the list of ODA recipients as published by OECD/DAC AND hold nationality of one of those countries (the applicant’s country of residence and nationality do not necessarily have to be identical).
    *For the list of eligible countries, refer to “Eligible Countries” below.
    *Applicants residing in Japan are not eligible.
    2) Applicants with dual nationality are only eligible if both nationalities are included in the list of eligible countries described in 1) above.
  • Procedures
    When applying to IPS, Waseda University, please enclose the following documents with the other application documents instead of the certificate of payment for the screening fee (copy of the remittance form etc.). Applications for the screening fee waiver program must be made along with the application for admission to IPS, Waseda University. Applications made afterward or separately will not be accepted under any circumstances.
    1) Application Form for Screening Fee Waiver
    2) Copy of passport (including all details of the applicant)
    *Applicants who apply for the screening fee waiver program are not required to pay the screening fee. However, if payment was made before the application for the screening fee waiver program, the screening fee will not be reimbursed.
    *In the event that the applicant is found to be ineligible for the screening fee waiver program or have made a false claim, the application for admission to Waseda University itself might be revoked immediately.
  • Eligible Countries
    Afghanistan, Angola, Bangladesh, Benin, Bhutan, Burkina Faso, Burundi, Cambodia, Central African Rep., Chad, Comoros, D.P.R.Korea, Democratic Republic of the Congo, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gambia, Guinea, Guinea-Bissau, Haiti, Kenya, Kiribati, Laos, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Sao Tome and Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, South Sudan, Sudan, Tajikistan, Tanzania, Timor-Leste, Togo, Tuvalu, Uganda, Vanuatu, Yemen, Zambia, Zimbabwe

Application for certificate of eligibility on behalf of the applicant

After successful overseas applicants (other than Japanese) have completed the admission procedure, they are required to obtain a foreign-student visa. On confirmation of the applicants’ submission of necessary admission procedure documents and of the receipt the total amount of money due at the time of admission in the first year, this graduate school will submit an application for the Certificate of Eligibility to the Fukuoka Immigration Bureau on behalf of the applicant. As soon as IPS has obtained your Certificate of Eligibility, it will be sent to you. On the address tag, you should write an address which you are sure to receive it. Unless the required documents are submitted in full, we cannot file a proxy application for a Certificate of Eligibility. Please make sure that your documentation is complete.

Dispatch of application card

As soon as all the required application documents have been received and accepted, an application card will be sent to you at the address that you gave on the address tag.
*Overseas applicants will be informed of their examinee number by e-mail. The application card will be enclosed with the notification of acceptance or rejection of the application.
*Keep the application card in a safe place. since it will be needed for the admission procedure and the issuing of a student identification card after you have passed the final stage of selection.

Domestic application

Entrance April 2018
Examination Examination category Examination date *1 Time Place *2
July examination Recommended
AO
General
Work force
July 7, 2017 (Fri), July 8, 2017 (Sat) AM or PM Kitakyushu or Tokyo (Nishi Waseda)
October examination October 13, 2017 (Fri), October 14, 2017 (Sat)
February examination February 9, 2018 (Fri), February 10, 2018 (Sat)
Entrance September 2018
Examination Examination category Examination date *1 Time Place *2
February examination Recommended
AO
General
Work force
February 9, 2018 (Fri), February 10, 2018 (Sat) AM or PM Kitakyushu or Tokyo (Nishi Waseda)
July examination July 13, 2018 (Fri), July 14, 2018 (Sat)
  1. Please be sure to check the examination date and time written on your application card which is sent to you.
  2. Please indicate your preferred place of examination on the application for admission (Form 1).

Overseas application

As a rule, overseas applicants are not subjected to interview examination, but only to documentary examination.

Waseda University Admissions Exam Procedures (For domestic applicants only)

Please review the following material carefully so that you will know to expect during the Waseda University Admissions Exam.

  • The exam environment
    We will do our best to provide you with a quiet and equitable exam environment. However, please be aware of the following unavoidable conditions that may occur.
    1) Everyday noise (airplanes; motor vehicles; wind and rain; the sound of the air conditioner; coughs, sneezes and sniffles from the other examinees; the distant noise of cell phones, etc.) is sometimes unavoidable. As a general rule, no special treatment will be given to any examinees (or group of examinees) due to any occurrence of “everyday noise”.
    2) In the event that a cell phone or wristwatch rings, vibrates, or otherwise causes a disturbance during the exam, and an exam monitor can identify the particular device as the source of the disturbance, he/she will remove the device from the exam site, with or without the consent of its owner. The item will be kept at exam headquarters.
    3) While desks, chairs, air conditioning, acoustic equipment, etc., may vary between classrooms used as test sites, this will not be taken as a handicap to any examinees.
    4) If, by the actions of a certain examinee, other examinees are disturbed, the examinee causing the problem may be asked to take the exam in a different room.
  • Unforeseen problems that are beyond human control
    In cases of unforeseen circumstances that are beyond human control, such as a natural disaster (e.g., typhoons, earthquakes, flooding, tsunamis) and/or accident, such as fire, power failure, and so on, measures including delaying the start of the exam or postponing the exam, etc. may be taken. However, in such an event, we will bear no responsibility for any resulting inconvenience, expense, or other personal loss that the examinee may incur.

Examination instructions

Waseda University has provided the following guidelines so that all examinations can be properly administered and all examinees have an opportunity to perform in a fair and equitable environment. Please read the guidelines carefully and approach the examination in a serious manner.

  • You may be deemed to have committed a dishonest act if Waseda University determines that you have falsified, fabricated, or plagiarized the document(s), statement(s), or information submitted for your application.
  • Your actions may be considered dishonest if you commit any of the following acts:
    1) Cheating (concealing or glancing at a cheat sheet or reference book during the examination, glancing at another examinee’s answer sheet, or gaining answers from others)
    2) Answering questions using an instrument not allowed to be used during the written examination
    3) Touching the exam booklet and answer sheet before the instruction to start the examination is given (including opening up the exam booklet, beginning to answer questions, and writing on the back cover or the margins of pages of the exam booklet) during the written examination
    4) Continuing to hold your writing instrument or answer questions without following the instruction to cease taking the examination during the written examination
    5) Providing benefits to other examinees (providing them with answers etc.) during the examination
    6) Keeping your mobile, communication device with you or using it during the examination
    7) Letting your mobile, communication device or watch emit noise (incoming call alert, alarm, vibration, etc.) during  the examination
    8) Conducting acts that could be considered a nuisance to other examinees at the examination venue
    9) Not following instructions from the examination supervisors at the examination venue
    10) Pretending to be an applicant and taking the examination for the applicant
    11) Conducting other acts impairing the fairness of the examination
  • The following responses may be taken if an applicant is suspected of committing a dishonest act.
    * A supervisor may warn or question the applicant.
    * The applicant may be requested to take the examination in another room.
  • In addition, the following responses may be taken if a dishonest act is identified.
    * The applicant may not be allowed to continue taking the examination or allowed to take any other entrance examination given by Waseda University during the year. (Screening fees will not be returned.)
    * The results of all entrance examinations taken by the applicant at Waseda University during the year may become invalid.

We ask the examinee to note the following:

  1. Protect yourself against illnesses by talking measures such as hand washing and gargling in order to be able to take the entrance examination in top physical condition.
  2. Please wear a mask at the examination venue as needed to protect yourself from contagious diseases such as influenza.
  3. If you are coughing or sneezing, please try to prevent the transmission of illness by wearing a mask or covering your mouth.

 

The examination results will be sent to each domestic applicant by mail (post), and to each overseas applicant by EMS (Express Mail Service) on the day of the announcement. Only applicants can ask the result by phone or visiting IPS directly. An application card is necessary if you choose to visit IPS directly.

Where to release (Common) Admissions office, Graduate School of Information, Production, and Systems, Waseda University (Kitakyushu Campus)
Examination When to release
July examination 10AM~3PM, July 13, 2017 (Thu)
October examination 10AM~3PM, October 19, 2017 (Thu)
January examination 10AM~3PM, January 12, 2018 (Fri)
February examination 10AM~3PM, February 16, 2018 (Fri)
June examination 10AM~3PM, June 7, 2018 (Thu)
July examination 10AM~3PM, July 20, 2018 (Fri)

The admission procedure can be undertaken by mail or in person. Documents submitted by mail must arrive no later than the admission procedure deadline.

Delivery of documents for the admission procedure

The documents necessary for the admission procedure will be sent to the Delivery Address on application form1 for each successful domestic applicant by mail (post), and for each successful overseas applicant by EMS (Express Mail Service) on or after the day of the pass-fail announcement.

For successful applicants of July examination (April admission), the documents will be sent in the end of October.

Period and place for admission procedure

Domestic application
Where to proceed & to be posted Admissions office, Graduate School of Information, Production, and Systems, Waseda University (Kitakyushu Campus)

2-7 Hibikino, Wakamatsuku, Kitakyushushi, Fukuoka, 808-0135 Japan

How Successful applicant Date & Time
Visit 10AM~16PM (Weekday only) Pass July/October exam & Enroll April 2018 November 6, 2017 (Mon) ~ November 13, 2017 (Mon)
Pass February exam & Enroll April 2018 February 26, 2018 (Mon) ~ March 5, 2018 (Mon)
Pass February exam & Enroll September 2018 April 2, 2018 (Mon) ~ April 9, 2018 (Mon)
Pass July exam & Enroll September 2018 July 30, 2018 (Mon) ~ August 6, 2018 (Mon)
Post Pass July/October exam & Enroll April 2018 Until November 13, 2017 (Mon)
Pass February exam & Enroll April 2018 Until March 5, 2018 (Mon)
Pass February exam & Enroll September 2018 Until April 9, 2018 (Mon)
Pass July exam & Enroll September 2018 Until August 6, 2018 (Mon)
Overseas application
How Successful applicant Date & Time
Post Pass July/October exam & Enroll April 2018 Until November 21, 2017 (Tue)
Pass January exam & Enroll April 2018 Until February 2, 2018 (Fri)
Pass January/February exam & Enroll September 2018 Until April 16, 2018 (Mon)
Pass June exam & Enroll September 2018 Until June 29, 2018 (Fri)

Tuition and fees for the 2018 admission procedure

The tuition and other fees for Academic Year 2018 have not been set yet. Please refer to the fees for 2017, below. The tuition and other fees for Academic Year 2018 will be open as soon as it is set.

F-course students should pay school fees and other fees for 1 and half years if they complete the course in 1 and half years.

Attention

As a rule, we do not return submitted documents or refund school expenses and fees (the admission fee and school fees and other fees for the first term). However, if you do not enter Waseda University due to unavoidable circumstances or fail to meet the entrance qualifications prior to enrollment, we may refund only the school fees and other fees for the first term (but not the admission fee). For more information about the procedure for receiving such refund, refer to the guide for the admission procedures mailed to successful applicants.
If you are currently enrolled in, graduated from, completed, or withdrew from an undergraduate, graduate, or specialized program of Waseda University, you are not required to pay the admission fee (registration fee).

Non-degree students

The State Scholarship Program for Postgraduates (China Scholarship Council)

Closed application for entrance September 2017.

Enquiry

Admissions Office
Graduate School of Information, Production and Systems, Waseda University
2-7 Hibikino Wakamatsuku Kitakyushushi, Fukuoka 808-0135, Japan
Ph: +81-93-692-5017
Email: kouhou-office(a)list.waseda.jp    *Convert (a) to @
FAX: +81-93-692-5021

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