Waseda Portal OfficeWaseda University

Online application is recommended for certificates that can be applied for online. However, if online application is not available, you can apply for issuance in-person or by postal mail. Please see the pages below for details.
〇Issuance of certificates by online application
〇Issuance of certificates by postal mail
〇Issuance of certificates in-person

If you are able to log in to MyWaseda, enter the application screen from the “Certificate Issuance (Online Application)” menu, and select “Convenience store” or “Printing in school” for your application, and you can have your certificate issued on the same day at the earliest. For alumni who wish to use an email address other than their Waseda Mail address, or who wish to have their Waseda Mail address and password reissued, please consider issuing your certificate in-person at the university, as it will take a couple of days to process initial registrations and reissuing email addresses.
*Please be aware of the operating hours of the certificate issuing machines and the opening hours of the university’s administrative offices.
*Please note that some certificates cannot be issued on the same day, and that some certificates have limited options on issuance methods.
〇Issuance of certificates by online application

After logging in to MyWaseda, please enter the certificate application screen from the “Certificate Issuance (Online Application)” menu and select “Printing in school” to apply for the issuance of a Student Discount Certificate.
You will receive an email with your campus printing number.
Enter the campus printing number into the certificate issuing machine and the Student Discount Certificate will be printed.

Your GPA will not be listed on your “Transcript”. “GPA Certificate” with GPA information can only be requested and issued for students enrolled in April 2010 or later.

No, failed courses will not be listed on the transcript.

“GPA Certificate” shows the grades, grade points of the all applicable courses, and GPA. All courses that you registered for as courses applicable to being counted towards graduation (excluding courses graded “N”, “P” and “Q”). Both pass and fail courses are eligible.

A corresponding value known as a grade point (4 points for an A+, 3 points for an A, 2 points for a B, 1 point for a C, and 0 points for a non-passing grade) is given in accordance with the grade for each course.
GPA (grade point average) is determined by adding the product of the number of credits for courses to the grade point corresponding to the grade, and dividing this total by the total number of credits registered.

The transcript will show the date of admission, but not the date of graduation or the degree earned. If you need a certificate that includes the date of graduation and the name of the degree you received, please apply for a “Certificate of Graduation (Completion)” or “Transcript & Certificate of Graduation(Completion)”.

The date of enrollment, the date of graduation(completion), and the name of the degree obtained will be written on the “Certificate of Graduation (Completion)”.

The period of absence from school will not be shown on the “Certificate of Graduation (Completion)”.

The “Certificate of Withdrawal” will state the date of withdrawal and the fact that the student has withdrawn from the University as of that date.

In principle, the University will not accept requests from alumni to change their name registered at the university. If your surname and/or name has changed since you were enrolled, and you are required to submit your certificate to an institution, please consider submitting a copy of your family register together with your certificate. However, if it is determined that the applicant would suffer disadvantages if their registered name was not changed (e.g., if you were married and changed your surname while enrolled in university but divorced and returned to your maiden name after graduation, or if you are an international student and changed your name after naturalization), we may make an exception. In such cases, please contact your undergraduate /graduate school office in advance.

You may have entered your password in the confirmation field next to the email address entry field, so please enter your email address. If the certificate issuing system is being accessed by a large number of people, please wait a few minutes and try again.

The URL will become invalid in 30 minutes. If the message is displayed as invalid even though 30 minutes have not elapsed, please restart your device or try using another device (e.g., PC).

Please enter your Waseda Mail address to sign in.

・If you are a current student or an alumnus who has a Waseda Mail address, please log in to MyWaseda and apply from the “Certificate Issuance Service (Online Application)” menu.
・If you are an alumnus who does not have a Waseda Mail address, please apply from the Alumni Login Page.
Alumni login page

If you wish to pay in cash, please select “Cash Payment at Convenience Stores” as the payment method for your certificate and make your payment in advance.

Domestic postage fee is a flat rate of 100 yen regardless of the number of copies. For express delivery, a separate express delivery fee will be charged.
For overseas deliveries, the package will be mailed by EMS, so an EMS fee based on the destination area will be charged.

There is no fee for official sealing.

For some certificates, the method of receiving the certificate may be limited. For example, Student Discount Certificates and Health certificates can only be issued by certificate issuing machines on-campus, and other types of certificates can only be received by post mail. There are also certificates that are not eligible for online application. Please see the pages below for details.
〇Issuance of certificates by online application
〇Issuance of certificates by mail
〇Issuance of certificates at the counter

When applying for a certificate to be submitted to the Ministry of Foreign Affairs, please select “Sending by post” on the “Select printing destination” screen of the online application, and then select a certificate that starts with [MOFA] under “For Ministry of Foreign Affairs” on the certificate selection screen.

Certificates issued from convenience stores or certificate issuing machines cannot be officially sealed. If you need a certificate with official sealing, please select “Sending by post” on the print destination selection screen of the online application, and then select the “strict seal” option under Mailing options on the mailing address input screen. Officially sealed certificates can also be issued in-person.

If you have multiple student ID numbers, you will need to register additional student ID numbers by logging into the MyWaseda “Certificate Issuance Service (Online Application)” menu and clicking on the settings button (gear icon) in the upper right corner of the screen.

If you are an alumnus who does not have a Waseda email address, please apply in the same way from the Alumni Login Page.
Alumni login page

You can confirm your number from the email you received from the system after paying by online application.

Please apply through the online application service again. Please note that fees and other charges for expired online applications are non-refundable.

If there is a specified date for the issuance of certificates, please submit your application after noon (Japan Standard Time) on the specified date. If you apply before noon on April 1, the issue date may be March 31 due to the timing of the system reflection.

For domestic deliveries, it usually takes 1 week to 10 days from the time of application to the time of arrival.
For overseas deliveries, EMS delivery days will be added. Please refer to the Japan Post’s List of Delivery Days.
JAPAN POST　International Mail　List of Delivery Days (EMS: Kanto)

You can have your password reissued in-person or online. If you have forgotten your Waseda Mail address, you can confirm it through the password reissue procedure.
[For current students]
[Alumni]

Did you enter your student ID number?
Please apply online in advance through the Certificate Issuance Service and enter the “Campus Printing Number” you will receive.

They are located on the 1st floor of Building 7, the 1st floor of Building 14, the 1st floor of Building 25, the 2nd floor of Building 36, the 1st floor of Building 63, the 2nd floor of Building 100 and the 2nd floor of Building 79.
Please note that there are no machines at Kitakyushu Campus, Honjo Campus, etc.
Locations and operating hours of Certificate Issuing Machines

Students enrolled in a non-degree programs may also request certificates using the online service.

If you are enrolled in a joint major (Joint Advanced Biomedical Sciences, Joint Advanced Health Sciences, Joint Nuclear Science) with another university as your primary affiliation, we cannot issue a certificate. Please request to your home university.

Please note that we are not able to respond to individual requests for enclosing documents other than the certificates you have requested. If you have individual requests or concerns, please contact the office of your school or graduate school.

Please note that we are not able to respond to individual requests, such as adding a reference number to the envelope. If you have individual requests or concerns, please contact the office of your school or graduate school.

Receipts cannot be issued when using the Certificate Issuance Service (online application). If you wish to receive a receipt, please contact the office of the school/graduate school you belong to/graduated from in advance.