For International Students
Outline of this page
This page summarizes common questions and important procedures for international students. To find an answer quickly, please review this information before contacting the Tokorozawa Administrative Office. Our inquiry form is at the very bottom of this page.
Click any item to jump to the corresponding section below.
- Visa and Residence Card
- Tuition fee
- Scholarship
- Changes to Your Student Status
- Course Registration
- Master's Thesis / Doctoral Dissertation Submission Procedures
- Requirement for completion
- Grade Announcement
Visa and Residence Card
It is your responsibility to ensure your Visa / Residence Card is always valid. For detailed procedures on extensions or changes, please refer to the following links:
When to Take Action
You must take immediate action regarding your residence status by applying through the CIE website <https://www.cie-waseda.jp/visastatus/en/> in the following situations:
Date of expiration within 2 months / Leave of absence / Withdrawal / Studying abroad – outside of Japan / Return or Re-enrollment to Waseda / Start Part-time job / Taking part in a paid internship / Leaving Japan temporarily
Extending your period of stay
https://www.cie-waseda.jp/visastatus/en/current/extvisastatus.html
Changing your status of residence
https://www.cie-waseda.jp/visastatus/en/current/changevisastatus.html
Tuition fee
Amount
https://www.waseda.jp/top/about/disclosure/entrance-fee
Payment Method
https://www.waseda.jp/top/about/work/organizations/financial-affairs/tuitionandfees
Payment Schedule
https://wnpspt.waseda.jp/student_en/supportanywhere/2024/02/01/payment-of-tuition-fees/#2
FAQ regarding Tuition Fee
https://www.waseda.jp/fhum/hum/faq-tuition-fee-and-scholarships/#anc_2
Scholarship
Scholarships for Waseda students fall into two main categories.
- University-Nominated Scholarships
- Direct Application Scholarships
The application procedures are different for each category. If you wish to apply for a scholarship, please review the information below carefully and make sure you are following the correct process.
University-Nominated Scholarships
- Applicants for University-Nominated Scholarships must register during the designated period. Please note that this deadline is final and will not be extended for any reason.
- Successful nominees will be notified via their Waseda email. Only selected candidates will be contacted.
- We are unable to disclose the selection criteria or individual nomination results. Thank you for your understanding.
Scholarship Registration for International Student : https://www.waseda.jp/fhum/hum/students/scholarship/#anc_23
Direct Application Scholarships
- For this category of scholarship, students must apply directly to the sponsoring organization.
- Our role at the Tokorozawa Administrative Office is limited to advertising the opportunities. We do not handle any part of the selection process, nor do we have information about any scholarships NOT presented here.
- Consequently, we are unable to respond to inquiries regarding:
* The selection criteria, process, or application status for listed scholarships.
* Any scholarships that are not currently presented here.
For more detail, please see https://www.waseda.jp/fhum/hum/students/scholarship/#anc_25
FAQ regarding Scholarship
https://www.waseda.jp/fhum/hum/faq-tuition-fee-and-scholarships/#anc_63
Emergency Assistance
If you experience a sudden change in family finances, you may be eligible for emergency assistance. You will be asked to provide details about your situation, so please contact the Scholarships and Financial Assistance Section directly from the link below.
https://www.waseda.jp/inst/scholarship/en/emergency/
Changes to Your Student Status
A change in your student status (e.g., leave of absence, withdrawal) always requires separate procedures regarding your scholarship and Visa. You must visit these websites and complete all required procedures.
Leave of Absence
Guideline for leave of absence: https://waseda.box.com/s/kyc22nhkqurlfs8vs2aef235seumdmv2
Returning to the University
The procedures required upon your return to Waseda differ depending on whether you are returning from a leave of absence or from studying abroad. A notice detailing these procedures will be sent to you approximately two months before your return date: late January for an April return, or mid-July for an October return; For the detail, please see https://www.waseda.jp/fhum/hum/students/support/#anc_12
Procedures
- Application for Returning to the University
- Credit Transfer Application(After Studying Abroad)
- Refund of the Student Health Promotion Mutual Aid Association Fee
- Procedures regarding Thesis/Dissertation Submission Schedule
- Course Registration
- Procedures for Obtaining a Certificate of Eligibility (COE) for Returning to the University
https://www.cie-waseda.jp/visastatus/en/current/returnuniv.html
Withdrawal & Re-enrollment
Guideline for Withdrawal & Re-enrollment: https://waseda.box.com/s/pm668inms4p9sbctwgk1jyybc9q5xog6
[Doctoral Program Only] Withdrawal upon Completion of Research Guidance / Research Student Status
1. Withdrawal upon Completion of Research Guidance
To apply for this type of withdrawal, please submit (1) the designated application form and (2) your student ID card to the Tokorozawa Administrative Office. The application process is the same as for a voluntary withdrawal, but a different form is required.
Application form: Withdrawal upon Completion of Research Guidance / Application form
Overview
This option is available to students who have been enrolled in the Doctoral Program for three or more years — including those who have reached the maximum enrollment period — and whose academic supervisor has determined that all necessary research guidance has been completed. Periods of leave of absence are excluded from the enrollment count.
This type of withdrawal carries different implications from a voluntary withdrawal or dismissal due to exceeding the maximum enrollment period:
Alumni status: You will be treated as an alumnus/alumna in the same way as undergraduate graduates and master’s completers. Re-enrollment is generally not permitted. For continued access to university services such as your Waseda email address, please refer to the links below.
Doctoral dissertation submission: Within three years of your withdrawal date, you may still submit a doctoral dissertation as a degree candidate through coursework. Please note that the three-year window refers to the date of the Graduate School Management Committee meeting at which your dissertation is accepted for review — these meetings are held every year in June and November.
Course Registration
Course Registration Guide: https://www.waseda.jp/fsps/gsps/students/registration/#anc_4
Important notice for doctoral students regarding Automatic Registration
Please be aware that “Introduction to Academic and Research Integrity” is automatically registered. Under university-wide regulations, all students pursuing a doctoral degree are required to pass this course. If you do not pass, you must re-register manually and retake it until you do.
A number of doctoral students have failed this course simply because they were unaware it had been registered. Note that F/Q (Fail) grades cannot be removed from your academic record under university-wide rules, regardless of the circumstances. There are no exceptions.
Master's Thesis / Doctoral Dissertation Submission Procedures
News and updates related to Master’s Thesis / Doctoral Dissertation Submission Procedures are posted on the following webpage.
Secondary Supervisor
The Graduate School of Sport Sciences requires all students to designate a secondary supervisor. The purpose of this is to ensure that students have access to academic advice and guidance — on research progress, coursework, and related matters — from a faculty member other than their primary supervisor.
About the secondary supervisor:
- The secondary supervisor must be a professor, associate professor, or lecturer (including fixed-term faculty) affiliated with the Faculty of Sport Sciences, Waseda University.
- This faculty member is expected to serve as a secondary examiner at the time of your dissertation defense.
- You are required to consult with your primary supervisor, identify a candidate, obtain that candidate’s agreement, and report your secondary supervisor within two months of enrollment.
- Changes to your secondary supervisor are permitted as your research progresses.
You are required to report your secondary supervisor to the office by the deadline. For details on how to submit your report, please visit: https://www.waseda.jp/fsps/gsps/applicants/admissions-procedures/#anc_44
Requirement for completion
See the relevant chapter of Guidelines of the Graduate School of Sport Sciences: https://waseda.box.com/s/0cenl2bbfkb3ottx74s9y8jlg5qza2pf
The guidelines applicable to your enrollment year will apply.
Grade Announcement
News and updates related to grade announcements are posted on the following webpage.
Contact