Center for Japanese LanguageWaseda University

For Alumni

Certificates

*We cannot send certificates to some countries and areas due to the spread of COVID-19.

Types of Certificates

Listed below are the types of certificates that can be issued by Center for Japanese Language (CJL).

Different certificates are issued for different programs. Please check your program before requesting a certificate.

Certificates are not provided as electronic files or data.

 

Those who have completed the period of study

*This includes those who have left the course before completing it.

Types of Certificates Japanese English Available for
Transcript of Academic Record
Transcript of Academic Record/GPA
Certificate of Completion
those who have completed the credit requirements
Certificate of Enrollment Duration
Other certificates
Please contact the CJL office.
Currently Enrollment Students
Types of certificates Japanese English Available
Transcript of Academic Record
after Grade Posted
Transcript of Academic Record/GPA
after Grade Posted
Certificate of Enrollment
Certificate of Registration to Japanese Classes
after the 3rd Registration.
Please contact the CJL office for more information.
Other certificates
Please contact the CJL office.

 

Those who have completed their period of study
Types of Certificates Japanese English Available for
Transcript of Academic Record
Transcript of Academic Record/GPA
Certificate of Enrollment Duration
Other certificates
Please contact the CJL office.

 

Types of certificates Japanese English Available for
Certificate of Completion
◯ 
those who completed the Bekka program.
Certificate of Academic Record and Completion
those who completed the Bekka program.
Transcript of Academic Record
those who completed the Bekka program.
Transcript of Academic Record/GPA
those who completed the Bekka program. Available only for those who entered the University after AY2010.
*Those who entered before AY2009 are NOT available for the reference of Transcript of Academic Record/GPA and the issue of Transcript of Academic Record/GPA. For more details can be downloaded here.
Certificate of Enrollment Duration
those who withdrew from the Bekka program.
Certificate of Withdrawal
those who withdrew from the Bekka program.
Certificate of Registration to Japanese Classes
Other certificates
Please contact the CJL office.

For certificates for the Waseda Summer Japanese Program (AY1999-2009), Institute of Language Teaching Intensive Japanese Language Course, or Advanced Specialized Courses in Japanese (AY1962-2003), please contact us directly at [email protected]

How to apply

You or your proxy must bring the following items to the CJL office:

  • Valid ID (e.g. driver’s license,  passport,  residence card)
  • Fee (Alumni: 300 yen, Current students: 200 yen per copy)

 

How to request a certificate

  1. Present your ID and fill out the Application for Certificates Form at the office counter
  2. Purchase handling fee payment tickets for the amount of purchase from the ticket machine in the office
    ※Credit cards and online payments are not accepted.

 

Apply at the CJL office (proxy person)

To protect privacy, Waseda University only issues certificates when requested personally. If there is a compelling reason why a request must be made by proxy, the criteria below must be met.

The proxy must bring the following items with them to the office:

  • Power of attorney* form    Must be original. Copies are not accepted.
  • Copy of a requestor’s ID (e.g. student ID, driver’s license, passport, residence card)
  • Proxy’s ID (e.g. student ID, driver’s license, passport, residence card)
  • Fee per copy (Alumni: 300 yen; Current students: 200 yen)

* If you create your own power of attorney form, include the following information and provide it to the agent:
(1) Your (principal) information: student number (if you are a Waseda University student), name (hand-written), and seal impression or signature (hand-written)
(2) Details of authorization, reasons for authorization, and the name of proxy
(3) Proxy information: student number (if he/she is a Waseda University student), name (hand-written), seal impression or signature (hand-written), relation to the principal, street address, and phone number

 

The CJL office (4th floor, Building No. 22) hours

 ※ The CJL office hours will not be as usual due to the COVID-19.

Please refer to here regarding the CJL office hours.
Winter closure→CJL office closure during winter holiday. – Center for Japanese Language, Waseda University

※The office will be closed on Saturday for a while due to the COVID-19.

 

How to request a certificate

Please send the following documents to the CJL.

  • Application for Certificates

JLP Current Student  Spring.Fall  Half year・1year

JLP Alumni, Spring・Fall,  Half year・1year

Short-term Japanese Program, Summer・Winter, 3wks・6wks

Bekka Japanese Language Program Student enrolled by AY 2012

  • Copy of a valid ID (e.g. driver’s license, passport, or residence card)
    * If you are using your “My Number” card as an ID, send in the copy of only the front side. Do not send the copy of the backside with the number.
  • Money order for the amount of purchase (Current Student: 200 yen × number of certificates, Alumni: 300 yen × number of certificates)

Available at post offices in Japan. Send a blank money order. Sample

  • Postal stamp(s) for sending certificate(s)

You may select regular mail or express mail.

Mailing cost varies with the number of certificates, requirement for proper envelope sealing and type of return mail (regular or express). See the fee page.

【Fee】For application by domestic mail

※We only accept payment by the above methods. In principle, credit card payments and bank transfers in Japan are not accepted. Please be noted if you pay by any method other than the specified method, we will not be able to confirm the receipt of your payment and your certificate may be delayed or not issued.

Send the Certificate Request Form and Postal money order to
Center for Japanese Language, Waseda University
1-7-14-4F, Nishiwaseda Shinjuku-ku, Tokyo 169-8050 JAPAN

How to request a certificate

Please send the following required documents to the CJL office by e-mail. After sending the documents, we will inform you of the method and amount of remittance.

  • Certificate Request Form

JLP Current Student  Spring.Fall  Half year・1year

JLP Alumni, Spring・Fall,  Half year・1year

Short-term Japanese Program, Summer・Winter, 3wks・6wks

Bekka Japanese Language Program Student enrolled by AY 2012

  •  Copy of a valid ID (e.g. driver’s license, passport, or residence card)
    * If you are using your “My Number” card as an ID, send in the copy of only the front side. Do not send the copy of the backside with the number.

Caution

※Payment method
Payment can only be made by international remittance or IRC (International Reply Coupon). If you wish to pay by IRC, please contact the CJL office and we will guide you through the application process. In principle, credit card payments and bank transfers in Japan are not accepted. Please be noted if you pay by any method other than the specified method, we will not be able to confirm the receipt of your payment and your certificate may be delayed or not issued.

※Bank charges for overseas remittance
(1) You will be responsible for the bank charges from the time you send the money to the time it arrives. The bank charges vary depending on the amount of money transferred and the bank, but can be as much as 5,000 yen.
(2) When the amount of money to be transferred is less than 3,000 yen, there is no bank charge (the charge of the bank that receives the money. The usual fee is 2,500 yen.) However, bank charges other than the receiving bank charge will apply.
(3) When you make a request to the bank for money transfer, please specify “OUR” as the bank charge category. (OUR: The bank’s handling charge and cash on delivery charge will be borne by the receiver.)

※When to send your certificate
Certificates will only be sent once we have received your payment. Please apply as soon as possible as it may take some time for the certificate to be issued. Please note that we do not issue certificates by email or electronic data.

How to send a certificate outside Japan

Certificates will be shipped outside of Japan via EMS (Express Mail Service); alternative shipping methods and rates will be provided for those in areas where EMS is not available. Please contact us before applying for a certificate if you would like to use a different delivery method.

Mailing cost varies with the number of certificates, requirement for proper envelope sealing, using shipping company  and destination.

Apply by Proxy person at the CJL office

To protect privacy, Waseda University only issues certificates when requested personally. If there is a compelling reason why a request must be made by proxy, the criteria below must be met.

The proxy must bring the following items with him/her to the office:

  • Certificate Request Form

JLP Current Student  Spring.Fall  Half year・1year

JLP Alumni, Spring・Fall,  Half year・1year

Short-term Japanese Program, Summer・Winter, 3wks・6wks

Bekka Japanese Language Program Student enrolled by AY 2012

  • Power of attorney*  form    Must be original. Copies are not accepted.
  • Copy of a requestor’s ID (e.g. student ID, driver’s license, passport, residence card)
  • Proxy’s ID (e.g. student ID, driver’s license, passport, residence card)
    * If you are using your “My Number” card as an ID, send in the copy of only the front side. Do not send the copy of the backside with the number.
  • Fee per copy (alumni: 300 yen; students: 200 yen)
    ※Credit cards and online payments are not accepted.

* If you create your own power of attorney form, include the following information and provide it to the agent:
(1) Your (principal) information: student number (if you are a Waseda University student), name (hand-written), and seal impression or signature (hand-written)
(2) Details of authorization, reasons for authorization, and the name of proxy
(3) Proxy information: student number (if he/she is a Waseda University student), name (hand-written), seal impression or signature (hand-written), relation to the principal, street address, and phone number

Postal money orders
【Reference Information】
Where to purchase: Savings counters at post offices in Japan

Types of Postal Money Orders: 50 yen, 100 yen, 150 yen, 200 yen, 250 yen, 300 yen, 350 yen, 400 yen, 450 yen, 500 yen, 750 yen, 1,000 yen

Issuance fee: 100 yen per sheet

How to apply for a Postal money order
1) Go to a post office and fill out a Postal Money Order application form.
An example of how to fill out a Postal money order application form
2)Place the application form at the counter that handles savings and money orders.
3) Pay the fee and receive the Postal money order.

Example: When the certificate fee is 1600 yen
Postal Money Order: 1,600 yen (200 yen x 1 sheet, 400 yen x 1 sheet, 1,000 yen x 1 sheet)
Handling fee: 300 yen (100 yen x 3 sheets of Postal money orders)
Amount to be paid to the post office: 1,900 yen

If you get the amount you need in fewer sheets, the fee will be lower.

There are several fields on the Postal Money Order, but do not fill in any of them. When you get it from the post office, send it directly to the CJL office. (Surface is blank)

 

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