Medical Expense Reimbursement Program of the Waseda University Student Health Promotion Mutual Aid Association

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1. Eligibility

Applicants must meet all of the following conditions:

1. IPS Regular students or research students (Research students refer to non-regular students who may enroll after exceeding six years in the doctoral program.)
   *Students in the IPS Course of the School of Fundamental Science and Engineering who come to the Kitakyushu Campus to receive research supervision are also eligible to apply.
   *Non-degree students and exchange students are not eligible.
2. Enrolled in a health insurance program
3. Have registered a bank account under their own name in MyWaseda
   

2. Amount of Reimbursement

A fixed amount of 1,000 JPY per medical institution per month is to be borne by the student.
Any amount exceeding 1,000 JPY will be reimbursed.

If the total monthly medical expense at one medical institution is less than 1,000 JPY, no reimbursement will be made.

Example

If you visit the same clinic several times in one month and the total medical expense amounts to 4,580 JPY:

Reimbursement amount: 3,580 JPY
(4,580 JPY − 1,000 JPY)

3. Required documents

For Non-Contracted Medical Institutions, Dental Clinics, and Pharmacies

• Application Form for Medical Expense Reimbursement (Download)
• Receipt (Original or copy)

◆ Please neatly attach the receipt to an A4-sized sheet of paper and upload the scanned file, or submit the paper copy to the IPS Office.

Required Information on the Receipt

The receipt must clearly indicate all of the following:

• Patient’s name
• Date(s) of medical service
• Name of the medical institution
• Official receipt stamp of the medical institution
• Insurance medical fee points
• Total amount paid

Important Notice

Expenses incurred at osteopathic clinics (including bonesetters), acupuncture and massage clinics, as well as costs for therapeutic medical devices deemed necessary by a physician, are not eligible for reimbursement.
For details, please refer to the relevant guidance.

4. How to Apply

Please apply using one of the following methods:

• Upload scanned copies of the required documents via the application form (strongly recommended)
• Submit paper documents at the IPS Office counter

5. Transfer of Reimbursement

Reimbursement will be transferred in mid-month of the month following the submission deadline to the bank account registered under your name in MyWaseda.

If no bank account is registered, payment will not be made. Please confirm your registration status before applying.

6. Submission Deadline

In principle, applications must be submitted by the 10th day of the third month following the month in which medical services were received.
Please refer to the official guide booklet for details.

7. Annual Reimbursement Limit

Maximum annual reimbursement: 60,000 JPY

For further details, please refer to the booklet “Waseda University Student Health Promotion Mutual Aid Association” and the official website.

 

8. Notice for Visits to Hibikino Dental Clinic

When visiting Hibikino Dental Clinic:

• Bring your Student ID card and your health insurance eligibility documents
  (My Number Card registered for health insurance use or a Certificate of Eligibility for Insurance)
• Present both documents at the reception desk and inform them that you wish to use the medical expense reimbursement program.

Medical treatment data will be sent directly from the clinic to Waseda University.
No additional reimbursement procedure is required.

If you fail to present the required documents and declare your intention to use the reimbursement program, you may not be recognized as a Waseda student and may not receive reimbursement.

Information

• Waseda University Student Health Promotion Mutual Aid Association
• Student Affairs Section, Waseda University