Graduate School of Information, Production and SystemsWaseda University

For Current IPS Students: Click here

Visa application

To enter Japan, prospective and new students must apply for “Certificate of Eligibility (COE)” issued by Immigration Service Agency of Japan.

Waseda University will arrange proxy application for “Certificate of Eligibility (COE)” for the Immigration Service Agency of Japan on behalf of foreign nationality student whose residence is outside of Japan and has completed the entrance procedure for Waseda University.

For those students who have requested for proxy application, he/she will receive a PDF file of the “Certificate of Eligibility (COE)” from Waseda University by TAO mail as soon as the certificate will be issued from Immigration Service Agency of Japan. Students are requested to bring the “Certificate of Eligibility (COE)” along with his/her passport to apply for Student Visa at the Japanese Embassy or Consulate.

Regarding Proxy Application Procedures for the Certificate of Eligibility (COE)

【Note】Please read this guide carefully, prepare the following documents 1-6 and submit them in paper form at the IPS office. Please check carefully before submitting the documents, as incomplete applications will not be accepted.

1. Application for Certificate of Eligibility (3pages)
2. 【Appendix】Various Confirmation Forms(1page)
3. One photograph (H:4cm W:3cm) – Applicants are requested to write his/her full name on the back side of the photograph.
4. Passport copy – A copy of the 1st page from applicant’s passport, covering two facing pages. (The page showing the applicant’s photograph, passport number and his/her full name)
5. Original bank balance certificate of the applicant or his/her supporter – This is required for those applicants who haven’t submitted the certificate at the time of application for entrance examination.
6. Request for COE Application by Proxy（IPS）
   *If you are a current student whose resident card expired during your return to Japan and wish to return to school, you must follow the same　procedures as new students.

After arriving in Japan and obtaining your Residence Card

Please note that all international students are required to submit information on their status of residence to their affiliated undergraduate or graduate school office. Please follow the procedure below:

1. Resident Registration
   After obtaining your Residence Card, you must register your address at the Resident Division of the ward office in your residential area within 14 days of deciding your place of residence.
   Once your resident registration is completed, your address will be printed on the back of your Residence Card.
2. Submission of Status of Residence Information
   After completing your resident registration, please submit your status of residence information to the university using the “Residency Check Form” (link below).Please complete the submission within approximately two weeks from the date of admission (the specific deadline will be announced by the Center for International Education, so please read their notices carefully).Even those who already hold a status of residence (including students continuing to graduate programs within Waseda) must complete this submission. In particular, students advancing internally must submit the form using their new student ID number.Residency Check Form:https://forms.office.com/r/AtTdE1nn22

Click here if you are a current student→IPS square（VISA,Status of Residence)