Graduate School of Information, Production and SystemsWaseda University

For Current IPS Students: Click here

Visa application

To enter Japan, prospective and new students must apply for “Certificate of Eligibility (COE)” issued by Immigration Service Agency of Japan.

Waseda University will arrange proxy application for “Certificate of Eligibility (COE)” for the Immigration Service Agency of Japan on behalf of foreign nationality student whose residence is outside of Japan and has completed the entrance procedure for Waseda University.

For those students who have requested for proxy application, he/she will receive a PDF file of the “Certificate of Eligibility (COE)” from Waseda University by TAO mail as soon as the certificate will be issued from Immigration Service Agency of Japan. Students are requested to bring the “Certificate of Eligibility (COE)” along with his/her passport to apply for Student Visa at the Japanese Embassy or Consulate.

Regarding Proxy Application Procedures for the Certificate of Eligibility (COE)

【Note】Please read this guide carefully, prepare the following documents 1-6 and submit them in paper form at the IPS office. Please check carefully before submitting the documents, as incomplete applications will not be accepted.

1. Application for Certificate of Eligibility (3pages)
   *For entry examples, please refer to the above guide.
2. Confirmation of Language Ability
   *For entry examples, please refer to the above guide.
3. Copy of Passport (Page with your photo)
4. Written Oath for Defraying Expenses (if someone besides yourself is covering your expenses)
5. Documents Concerning Defraying Expenses
   (1)You are financing yourself
   Bank Balance Certificate*1) (account in your name)
   (2)You are going to receive scholarship
   Certificate of Scholarship *2)
   (3)Someone besides yourself is covering your expenses
   Bank Balance Certificate *1) (account in the name of the person covering your expenses) and Written Oath for Defraying Expenses

   *1) Bank Balance Certificate: It must show the name of the account holder, name of bank, date of issue, and account balance.
   ・Rough estimate of the amount in the bank balance: At least the total amount of tuition fee and living expenses for half a year must be met. (If the account balance is in a currency other than Japanese yen, IPS will convert it by using the exchange rate at the time your documents are being checked.)
   ･Living expenses (including housing costs): approx. 120,000 yen per month
   ･Tuition fee: Varies depending on your undergraduate/graduate school
   ・If it is written in a language other than Japanese or English, attach a Japanese or English translation. (notarization is not needed)
   
   *2) Certificate of Scholarship:
   If the monthly amount of the scholarship is less than the total amount of living expenses and tuition fee per month, please also submit another statement on source of funds including a bank balance certificate, as evidence that the shortfall can be compensated.

6. Request for COE Application by Proxy（IPS）

After arriving in Japan and obtaining your Residence Card

Please note that all international students are required to submit information on their status of residence to their affiliated undergraduate or graduate school office. Please follow the procedure below:

1. Resident Registration
   After obtaining your Residence Card, you must register your address at the Resident Division of the ward office in your residential area within 14 days of deciding your place of residence.
   Once your resident registration is completed, your address will be printed on the back of your Residence Card.
2. Submission of Status of Residence Information
   After completing your resident registration, please submit your status of residence information to the university using the “Residency Check Form” (link below).Please complete the submission within approximately two weeks from the date of admission (the specific deadline will be announced by the Center for International Education, so please read their notices carefully).Even those who already hold a status of residence (including students continuing to graduate programs within Waseda) must complete this submission. In particular, students advancing internally must submit the form using their new student ID number.Residency Check Form:https://forms.office.com/r/AtTdE1nn22

Click here if you are a current student→IPS square（VISA,Status of Residence)