School of Political Science and EconomicsWaseda University

For Current Students

Certificates and Procedures

How to order certificates

You can request for most types of certificates via “Certificate Issuance (Online Application)” menu on My Waseda. Please click here first to confirm details such as the types of certificates, how and where to apply for certificates.

Available Certificates

Available certificates from online application system

Types of certificates Japanese English
Transcript of Academic Record
Certificate of Enrollment
Certificate of Expected Graduation (Completion)
Transcript of Academic Record and Certificate of Expected Graduation (Completion)
Trancsript of Academic Record/GPA※1
Certificate of Health Check-up※2 ×
Student Discount Certificate ×

– You can receive your certificates from Certificate Issuing Machines. Please check out IT Service Navigation for opening hours and locations.

– From 2019 the initial letters of the language in which the course was taken (for example, “[J]” for Japanese, “[E]” for English) will be attached to the end of the English name of all courses except language courses on English transcripts. Please refer to the written explanation, which can be downloaded here.

※1 The GPA is NOT applicable to students who enrolled in 2009 or earlier. Please refer to the written explanation, which can be downloaded here.
※2 Certificate of Health Check-up in English is not automatically issued. It can be issued at the Health-care room. (500 yen / 1 copy)

[Notes]
Due to processing reasons, “Certificate of Expected Graduation” cannot be issued from February 21, 2024 (Wed.) to March 1, 2024 (Fri.) at noon. Those who need such certificates should apply for them as soon as possible.

Leave of Absence from the School

If you cannot attend classes, including examinations, for a period of 2 months or longer owing to illness, study abroad, a working holiday, volunteer activity, an internship, or economic reasons, you must apply for a Leave of Absence and submit an “Application for Leave of Absence” form. After receiving the approval, you may then take your leave of absence. You also must submit the necessary documents by the deadline referred to in the “Important Instructions Regarding Leave of Absence” (see below).
When you have submitted the necessary documents, your application will be reviewed for approval through an interview with an SPSE Associate Dean and deliberation by the School Steering Committee. Notice of the decision reached will be sent to your guardian by mail.
Please be sure to register courses for the semester you plan to take a leave of absence. We will not make any consideration for course registration on the reason that a leave of absence is not approved.

*For students who plan to study abroad on private expense
Study abroad with “Leave of Absence” status cannnot be approved for transfer credits. 
If you wish to transfer credits after returning to the school, please refer to this page and follow the necessary procedures.
As a part of our overseas risk management system, those who are planning to study abroad on private expense are required to purchase an overseas travel insurance plan designated by Waseda University.
You can check the insurance premiums and coverage details of the overseas travel insurance with which Waseda University has concluded a comprehensive contract by applying here (application available until 2023/10/31).Application forms are available at the SPSE Admin Office(10th floor, Building 3), so please visit the Office if you wish to receive them.

Re-enrollment

In order to be reinstated Waseda University, you will need to complete the following procedures prior to the conclusion of your period of absence/study abroad.

<Regarding the procedure period>
Re-enrollment in April : Notification will be sent via MyWaseda around December of the previous year.
Re-enrollment in September : Notification will be sent via MyWaseda around June.

After notification was sent via MyWaseda, the following “Procedures Required Prior to Conclusion of Leave of Absence for ~” PDF. Please refer the following PDF and take a necessary procedures.
Procedures Required Prior to Conclusion of Leave of Absence for April 1, 2024

For students who studied abroad
Document(s) to be submitted EX CS DD CD Privately funded
Return Notice (帰国届)
Request for Re-enrollment (復学願)
Document certifying the period of your enrollment at your host institution overseas (copy acceptable) or the transcript of your academic records stating the period of enrollment
Notation of the Study Abroad Programs

EX:Exchange Programs
CS:Customized Study Program
DD:Double Degree Program
CD:Consecutive Degree Program

For students who took a leave of absence

Request for Re-enrollment (復学願)” and the following document(s).
*If the reason for your leave of absence is not listed in the table below, please submit only the “Request for Re-enrollment(復学願)”.

Reason for a leave of absence Document(s) to be submitted
Medical condition(s) Original medical certificate issued by your doctor which approves your return to the University
Military service A certificate which indicates the final date of the military service (copy is allowed)

*If the above certificate is not written in English or Japanese, please translate it into English or Japanese by yourself and submit the translation along with the certificate.

Studying abroad (including participation in a language training program) A document certifying the period of your enrollment at your host institution (copy is allowed)

*If the above certificate cannot be obtained, a transcript of your academic records (copy is allowed) is also acceptable.

 

Withdrawal from the School

If you wish to withdraw from the School before graduation, you must submit a “Request of Withdrawal” form to SPSE for approval by the SPSE School Steering Committee.
For further information, please see here.
For the application form, please see here.

Readmission

You may apply for readmission if you meet the following conditions:
– You can explain the change in your circumstances regarding your original reason for withdrawal.
– You fully anticipate graduating from SPSE.
– It is not yet more than 7 years since your withdrawal from SPSE.
The date of re-enrollment will be April 1 or September 21. If you wish to apply for readmission, please follow the details outlined in the “Application procedure for readmission” and submit the necessary application documents (such as the “Application for readmission”) to the SPSE office by one of the deadlines listed below. Note that you will need to take an oral examination for readmission with an Associate Dean. The oral examination date for readmission in April will be determined by the end of October, and the date for readmission in September will be determined by the middle of April. Cases of readmission will be discussed by the SPSE Steering Committee after document screening and the oral examination.
Application deadlines:
Readmission in April: No later than November 15*
Readmission in September: No later than May 15*
*If the deadline is a Sunday or holiday, the deadline will be the last weekday before the date given here.

For readmission in April 1,2024, the oral examination will be conducted on the Waseda Campus on November 20 2023.
*Depending on the circumstances, we will arrange an online interview.

<Document destination>
Office of the School of Political Science and Economics  10F, Building 3, 1-6-1 Nishi-Waseda, Shinjuku-ku, Tokyo 169-8050 Japan, Waseda University

<Contact>
Office of the School of Political Science and Economics  +81-3-3207-5617

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