School of Political Science and EconomicsWaseda University

For Current Students

Certificates and Procedures

Certificates can be issued at the Vending Machines, the SPSE Office, or the Waseda Portal Office.
Please check the office hours below.

Opening Hours of Vending Machine
Opening hours for Certificate/Discount coupons issuing machines

Office Hours of the SPSE Office
Office hours and Important Notice of Operations of SPSE office during vacations.

Office Hours at the Academic Advising Office (Waseda Portal Office)
9:00 to 20:00, Monday through Friday
*9:00 to 18:00 (during the period when classes are NOT in session)
9:00 to 18:00, Saturday
*closed (during the period when classes are NOT in session)

Available Certificates

Certificates Language Issue Handling fee Notes
Japanese English By Vending Machine At SPSE Office or Waseda Portal Office
Transcript ¥200
Certificate of Expected Graduation ¥200
Transcript & Certificate of Expected Graduation ¥200
Certificate of GPA   ¥200 Available for those who entered Waseda University in 2010 or later ONLY.*1
Certificate of Enrollment Period *2 ¥200 Non-degree students only
Certificate of School Credits earned × ¥200 Librarian, Teacher-librarian, Curators etc.
Certificate of academic achievement × ¥200 Teachers Certificate
Certificate of Tuition Fee   Free  
Health Checkup Report *3   ¥300 English version is available at the HEALTH SUPPORT CENTER (Bldg. 25-2) at 500 yen.
Student Discount (“Gakuwari”, only in Japanese) Free
Other certificate issues by the school   ¥200

◆Certificates are issued in either Japanese or English.
◆Certificates are issued under the surname used at the time of registration.(As a rule, this can not be changed )
◆Please ask the Academic Affairs Section of the SPSE Office, if you need Certificates needed to study at overseas university.
(*1) The GPA is NOT applicable to students who enrolled in 2009 or earlier. Please refer to the written explanation, which can be downloaded here.
(*2). Please ask the Academic Affairs Section of the SPSE Office, if you need Certificates of Enrollment Period in English
(*3). English version is available at the HEALTH SUPPORT CENTER (Bldg. 25-2) at 500 yen.

(*4). From 2019 the initial letters of the language in which the course was taken (for example, “[J]” for Japanese, “[E]” for English) will be attached to the end of the English name of all courses except language courses on English transcripts. Please refer to the written explanation, which can be downloaded here.

How to Apply for Certification

Issuing by vending machine

Required Materials
1. Student ID
2. Password (My Waseda Password)
3. Fees

Vending Machines Installation Place (Waseda Campus)
Please check out IT Service Navigation.

Procedure at the SPSE office or Waseda Portal Office

Please bring the following materials
1. Student ID
2. Fees

Application by Postal Mail

Regarding the procedures, please refer to the link below.
*for current students, each copy of certificate is 200 Yen.

https://www.waseda.jp/fpse/pse/en/alumni/certificate/

Leave of Absence from the School

If you cannot attend classes, including examinations, for a period of 2 months or longer owing to illness, study abroad, a working holiday, volunteer activity, an overseas internship, or economic reasons, you must apply for a Leave of Absence, submitting an “Application for Leave of Absence” form. After receiving approval, you may then take your leave of absence. You must submit the necessary documents by the deadline referred to in the “Important Instructions Regarding Leave of Absence” (see below).
When you have submitted the necessary documents, your application will be reviewed for approval through an interview with an SPSE Associate Dean and deliberation by the School Steering Committee. Notice of the decision reached will be sent to your guarantor by mail.

Re-enrollment

In order to be reinstated Waseda University, you will need to complete the following procedures prior to the conclusion of your period of absence/study abroad. For more information, please refer to the “Procedures Required Prior to Conclusion of Leave of Absence for September 21,2020”.

For students who studied abroad on Customized Study Programs (CS-R, CS-L), Double Degree Programs
Please submit a “Return Notice (帰国届)”form .

For students who studied abroad on Exchange Programs (EX) or those who studied abroad on private expenses
Please submit a Return Notice (帰国届)” form, a “Request for Re-enrollment (復学願)” form, and a document certifying the period of your enrollment at your host institution overseas (copy acceptable).
*If you have difficulty obtaining the document certifying the period of your enrollment, you may submit the transcript of your academic records instead.

For students who studied at Doshisha University
Please submit a “Notification of Re-enrollment (復学届)”form.

For students who took a leave of absence
Please submit a “Request for Re-enrollment (復学願)” form and any of the applicable documents listed below.
・If you took a leave of absence due to a medical condition(s), please submit an original medical certificate from your doctor approving your return to the University.
・If you took a leave of absence due to Military Service, please submit a certificate which indicates the final date of the military service (copy acceptable). If the above mentioned certificate is not written in English or Japanese, please translate it into English or Japanese by yourself and submit the translation along with the certificate.
・If you took a leave of absence for studying abroad (including participation in a language training program), please submit a document certifying the period of your enrollment at your host institution (copy acceptable).*If you have difficulty obtaining the document certifying the period of your enrollment, you may submit the    transcript of your academic records instead.
・If you took a leave of absence to participate in a Working Holiday, volunteer activities, or internship programs, please prepare and submit a report of around 1000 words on A4 paper.
・If your reasons for the leave of absence are different from the ones mentioned above, please prepare and submit a report indicating that the reasons for the leave of absence are resolved and you are able to return to the University.

*For International Student
Once students have obtained a new Residence Card when come back to school, please fill in all required information on Status of Residence Notification Form and submit it to the SPSE Administrative office ASAP with the copy of their Residence Card (copy on both sides of the Residence Card).

Withdrawal from the School

If you wish to withdraw from the School before graduation, you must submit a “Request of Withdrawal” form to SPSE for approval by the SPSE School Steering Committee.
For further information, please see here.
For the application form, please see here.

Readmission

You may apply for readmission if you meet the following conditions:
– You can explain the change in your circumstances regarding your original reason for withdrawal.
– You fully anticipate graduating from SPSE.
– It is not yet more than 7 years since your withdrawal from SPSE.
The date of re-enrollment will be April 1 or September 21. If you wish to apply for readmission, please follow the details outlined in the “Application procedure for readmission” and submit the necessary application documents (such as the “Application for readmission”) to the SPSE office by one of the deadlines listed below. Note that you will need to take an oral examination for readmission with an Associate Dean. The oral examination date for readmission in April will be determined by the end of October, and the date for readmission in September will be determined by the middle of April. Cases of readmission will be discussed by the SPSE Steering Committee after document screening and the oral examination.
Application deadlines:
Readmission in April: No later than November 15*
Readmission in September: No later than May 15*
*If the deadline is a Sunday or holiday, the deadline will be the last weekday before the date given here.

For readmission in September 21, 2020, the oral examination will be conducted on the Waseda Campus on May 27, 2020.
*Depending on the circumstances, we will arrange an online interview.(2020.4.13)

<Document destination>
Office of the School of Political Science and Economics  10F, Building 3, 1-6-1 Nishi-Waseda, Shinjuku-ku, Tokyo 169-8050 Japan, Waseda University

<Contact>
Office of the School of Political Science and Economics  +81-3-3207-5617

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