School of Political Science and EconomicsWaseda University

For Alumni

Request for Certificates

Certificates can be issued at Waseda Portal Office or the SPSE Office.
Please check the Office Hours, Available Certificates, and Application Procedures below.

◆Office Hours at the Academic Advising Office (Waseda Portal Office)<1st floor, bldg. 7>
9:00 to 20:00, Monday through Friday
*9:00 to 18:00 (during the period when classes are NOT in session)
9:00 to 18:00, Saturday
*closed (during the period when classes are NOT in session)

◆Office Hours of the SPSE Office<10th floor, bldg. 3>
Office hours and Important Notice of Operations of SPSE office during vacations.

Available Certificates

Certificates Language Notes
Japanese English
Transcript
Certificate of Graduation
Transcript & Certificate of Graduation
Certificate of Withdrawal
Certificate of Enrollment Period *1 Non-degree students only
Certificate of School Credits earned × Librarian, Teacher-librarian, Curators etc.
Certificate of academic achievement × Teachers Certificate
Certificate of GPA Available for those who entered Waseda University in 2010 or later ONLY.*2

◆Certificates are issued in either Japanese or English.
◆Certificates are issued under the surname used at the time of registration.(As a rule, this can not be changed )
◆Please ask the Academic Affairs Section of the SPSE Office, if you need Certificates needed to study at overseas university.
(*1) Please ask the Academic Affairs Section of the SPSE Office, if you need Certificates of Enrollment Period in English.
(*2) The GPA is NOT applicable to students who enrolled in 2009 or earlier. Please refer to the written explanation, which can be downloaded here.

(*3). From 2019 the initial letters of the language in which the course was taken (for example, “[J]” for Japanese, “[E]” for English) will be attached to the end of the English name of all courses except language courses on English transcripts. Please refer to the written explanation, which can be downloaded here.

Application at Waseda Portal Office or the SPSE Office

It takes about 10 minutes to issue certificates under normal conditions, but you may have to wait when our office is crowded. Please come to our office in plenty of time.
Required Items
◆ Handling fee (300 yen per certificate)
◆ Official identification (Driver‘s License, Passport, Health Insurance Card, etc.)
If your surname has changed as a result of marriage etc., please show one of the above in addition to bringing a copy of the official family register.[copies acceptable]
As a rule, certificates are issued under the name registered while you were enrolled in SPSE.
In case of issuing English certificates, it is recommended to bring your ID which states your name in English to confirm the spelling of your name.
Notes
◆ In some cases such as system maintenance, we cannot issue certificates on the day.
◆ Some certificates of school credits earned for bar examination, profession of teaching and so on take approximately one week to be issued.
◆ Since the Social Security and Tax Number System has begun in October 2015,
please use identification document without My Number when you apply for certificates.
If your identification document has My Number, please blot out the number with a black pen.
◆ From the aspect of the privacy protection, Waseda University do not accept any applications from other than our students/graduates; however, university accepts applications by proxy person for unavailable reasons.
In this case, please submit the followings;
1. Original copy of a proxy form with applicant’s signature and seal. (PDF)
2. A Copy of your ID (Passport, Driver’s License, Insurance Card etc.)
If your surname has changed as a result of marriage etc., please show one of the above in addition to bringing a copy of the official family register.[copies acceptable]
As s rule, certificates are issued under the name registered while you were enrolled in SPSE.
3. A Copy of proxy’s ID (Passport, Driver’s License, Insurance Card etc.)

Application by Postal Mail

 

■Applying by Postal Mail from Inside Japan

Please send the following materials to the SPSE office.
Please note that some certificates need several days to be issued.
Mailing Address :
Academic Affairs Section, School of Political Science and Economics , Waseda University
1-6-1 Nishi-Waseda, Shinjuku-Ku, Tokyo 169-8050

1. Application Form *Please download this form and fill out completely.
Download Application Form (Word)
Download Application Form (PDF)
*The following information is required if the prescribed form is not available.
(1) Full Name
(2) Contact details (home address, telephone number, daytime contact information, email address)
(3) The type of certificate (whether it is to be in Japanese or English)
(4) Number of copies requested
(5) Whether or not it needs to be sealed
*If you are requesting multiple copies of certificates and require them to be sealed, please specify how you wish them to be sealed.
ex. “Please seal : 1 Certificate of Graduation and 1 Transcript in 1 envelope.”
(6) Name of department
(7) Student ID number (if you remember)
(8) Month and year of admission and graduation/withdrawal

2. Handling fee (300 yen per certificate)
Postal money order(定額小為替) with fixed amount available at the Post office.
* Please do not fill in both sides of the postal money order.
3. Official identification
A Copy of your ID (Passport, Driver’s License, Insurance Card etc.)
If your surname has changed as a result of marriage etc., please show one of the above in addition to bringing a copy of the official family register.[copies acceptable]
As a rule, certificates are issued under the name registered while you were enrolled in SPSE.
In case of issuing English certificates, it is recommended to bring your ID which states your name in English to confirm the spelling of your name.
4. Self-adressed envelope
*Please write your name and mailing address and put stamps on Self-adressed envelope.
If you want certificate(s) to be sealed, please provide a self-adressed envelope of A4 size as we will need to place the sealed envelope inside.

Rough Standard for Postage

※Postage will be changed as shown below from October 1, 2019.

NOT Sealed Sealed
Sent by standard(120×235) -sized Sent by nonstandard-sized Sent by 240×332 -sized
1 – 3 copies:¥84 1 – 7 copies:¥120 1 – 2 copies:¥120
4 – 9 copies:¥94 3 – 7 copies:¥140
10 copies:¥120 8 – 10 copies:¥140 8 – 10 copies:¥210

 

■Applying by Postal Mail from Outside Japan

Please send the following materials to the SPSE office.
Please note that some certificates need several days to be issued.
Mailing Address :
Academic Affairs Section, School of Political Science and Economics , Waseda University
1-6-1 Nishi-Waseda, Shinjuku-Ku, Tokyo 169-8050

1. Application Form *Please download this form and fill out completely.
Download Application Form (Word)
Download Application Form (PDF)
*The following information is required if the prescribed form is not available.
(1) Full Name
(2) Contact details (home address, telephone number, daytime contact information, email address)
(3) The type of certificate (whether it is to be in Japanese or English)
(4) Number of copies requested
(5) Whether or not it needs to be sealed
*If you are requesting multiple copies of certificates and require them to be sealed, please specify how you wish them to be sealed.
ex. “Please seal : 1 Certificate of Graduation and 1 Transcript in 1 envelope.”
(6) Name of department
(7) Student ID number (if you remember)
(8) Month and year of admission and graduation/withdrawal

2. Handling fee (300 yen per certificate) and postage
Please ask your proxy living in Japan to send handling fee by postal money order(定額小為替) and also send stamps for return postage. * Please do not fill in both sides of the postal money order(定額小為替).
If you cannot ask your proxy living in Japan to do that, please purchase an International Postal Money Order for the total amount of the handling fee and postage with your certificate request. (Bank check is not acceptable.)
Please send a generous amount of International Postal Money Order, because total amount of International Postal Money Order changes by exchange rates.
If total amount of International Postal Money Order exceeds total fees may change slightly depending on the excess will be returned to you in the form of Japanese postage stamps or International Reply Coupon.
3. Official identification
A Copy of your ID (Passport, Driver’s License, Insurance Card etc.)
If your surname has changed as a result of marriage etc., please show one of the above in addition to bringing a copy of the official family register.[copies acceptable]
As a rule, certificates are issued under the name registered while you were enrolled in SPSE.
4. Postage
We use EMS to send certificates to ensure their safe arrival.
Please note that we do not send items by regular mail service.

Approximate fare of EMS
Up to 500g Asia: 1,400JPY
Oceania/ North America/ Central America/ Middle East: 2,000JPY
Europe: 2,200JPY
South America and Africa: 2,400JPY

※Please refer to the EMS website(https://www.post.japanpost.jp/int/charge/list/ems_all_en.html)for more details.
If you request from abroad, you can ask proxy person living in Japan to get certificates.
In this case, please submit the followings;
1. Original copy of a proxy form with applicant’s signature and seal. (PDF)
2. A Copy of your ID (Passport, Driver’s License, Insurance Card etc.) .
3. A Copy of proxy’s ID (Passport, Driver’s License, Insurance Card etc.)

Notes
◆Please note that we require more time to issue and send certificates during the summer and winter vacations and the entrance examination period. We cannot accept application by telephone, fax, e-mail.
◆ Since the Social Security and Tax Number System has begun in October 2015,
please use identification document without My Number when you apply for certificates.
If your identification document has My Number, please blot out the number with a black pen.

Contact Information:
Academic Affairs Section, School of Political Science and Economics, Waseda University
10F, Building 3, 1-6-1 Nishi-Waseda, Shinjuku-ku, Tokyo 169-8050 Japan
Tel: (+81)3-3207-5617

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