*日本語版の案内はこちら/Click here for the Japanese version of the guide
Regarding the Extension of Period of Stay
●To extend your period of stay, you must receive the “For Organization” form with the university’s official seal, and then personally apply to the Immigration Services Agency of Japan. To receive the application form issued by the university, you must first submit the required documents to the IPS Office.
●You can apply for the extension of your period of stay starting from three months before the expiration date stated on your residence card. If you exceed the expiration date even by one day, you will be considered an illegal resident. Be sure to apply for the extension at the Immigration Services Agency of Japan before the expiration date.
●Waseda University only supports extensions for the “Student” residence status.
To find out more, please visit Waseda University VISA STATUS .
To apply for an extension of your period of stay, you must submit the following documents to the Immigration Services Agency of Japan.
First, prepare documents 1 through 5 (and also 9 for extended students) and bring them to the IPS Office. If there are no issues with your documents, the IPS Office will issue and hand you the “For Organization” part of document 1.
Then, once you have also prepared documents 6, 7, and 8, you must go to the Immigration Services Agency of Japan and complete the procedures yourself.
Necessary documents
1. Application for Extension of period of stay
- Fill in all required items on the three sheets labeled “For Applicant” [One ID photo (taken within 6 months) must be attached.]
- If handwritten, use a black pen. Pens with erasable ink (such as Frixion) are not allowed.
- Double-sided printing is not allowed. Please print on one side only.
- A total of five sheets must be submitted to the Immigration Services Agency of Japan, including the two sheets labeled “For Organization” issued by the university. These two sheets will be provided at the IPS Office upon submission of all required documents.
2.Passport, Residence Card, Student ID (The address must match the one on your residence card.)
- Only presentation of the original documents is required at the Immigration Services Agency of Japan (they will not be collected).
3.Transcript of Academic Record (Online delivered destination-specific digital certificates are not acceptable.)
- (For new students) If applying immediately after enrollment, a transcript from the school you attended in Japan before entering Waseda University is required.
⇒ If you attended a Japanese language school, both a transcript and a certificate of attendance are required.
⇒ If you were a Research Student or Non-Degree Student, documents certifying your research content, courses taken, and number of hours are required. - Only certificates issued within the last three months are valid.
- Certificates from Waseda University can be requested via the Certificate Issuance Service (online application). See details [here].
4.Certificate of Enrollment (Online delivered destination-specific digital certificates are not acceptable.)
- Only certificates issued within the last three months are valid.
- Certificates from Waseda University can be requested via the Certificate Issuance Service (online application). See details [here].
5.Description of Expenses (Use the designated form. For university verification only. Not required for submission to the Immigration Services Agency of Japan.)
PDF- Based on your passbook records, scholarship certificates, etc. for the past approximately one year, please enter the expenses for your stay (tuition + living expenses) separately according to the method of payment (however, if there are any changes, such as plans to receive a new scholarship, please write your plans after the change). The information in this document should be consistent with “22. Method of support to pay for expenses while in Japan” on the Application for Extension of Period of Stay form.
- A certificate of bank balance is not required for submission to the IPS Office. Submit only this form to the IPS Office. However, if requested by the Immigration Services Agency of Japan, please submit the bank balance certificate immediately.
6.List of documents to submit (Only required for submission to the Immigration Services Agency of Japan. Not required for submission to the university.)
Translation and entry example for List of documents to submit (PDF)
- Refer to the “Translation and entry example” and circle “有(Yes)” for the items you will submit and “無(No)” for the items you will not submit on the list of Japanese version.
- If there are any financial documents required during your enrollment at IPS, prepare and submit them as outlined in item 8. Additional documents may be requested by the Immigration Services Agency of Japan depending on your individual circumstances.
7.Confirmation of Language Ability (Only for applicable students. Only required for submission to the Immigration Services Agency of Japan. Not required for submission to the university.)
This is required only if you transferred to or will transfer to Waseda University from another educational institution during the validity of your current residence card.
It is not required if you are progressing to another program within Waseda University.
8.Documents for Expenses (Only for applicable students. Only required for submission to the Immigration Services Agency of Japan. Not required for submission to the university.)
Required in the following cases:
- If you violated part-time work restrictions and were cautioned during your most recent application for extension.
→ Refer to item 6 “List of Submitted Documents” for what to submit. - If the financial sponsor changed after the most recent residence-related application.
→ Documentation showing the relationship with the new financial sponsor (e.g., certificate of relationship).
If the sponsor changed from someone else to yourself, no documentation is needed. - If you newly started receiving a scholarship (excluding government-funded scholarships) after your most recent application.
→ Submit a scholarship certificate and copies of bankbook pages or online screenshots showing the scholarship deposit.
For details on how to obtain certificates for on-campus scholarships, please refer to the following site:
Scholarship, Waseda University
9.Others
- If you became an extended student（延長生） and need to extend your Student visa, you must submit the following two additional documents to the IPS Office (There is no need to submit them to Immigration Services Agency of Japan):
- 1.Letter of Explanation (Written Statements) by Applicants (Created by the applicant. A4 size, free format. Must include applicant’s signature and seal.)
- 2.Research Plan by your supervisor (Created by your academic advisor. A4 size, free format. Must include expected completion date, advisor’s signature and seal.)
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[IMPORTANT]
Once you receive your new residence card, you must submit your updated residency status to the university within 14 days via the following Residency Check Form:
New Residency Check Form
[Reference] Fukuoka Immigration Services Agency of Japan – Kitakyushu Branch Office
Address:
4th Floor, Kokura Joint Government Building, 5-1 Jounai, Kokurakita-ku, Kitakyushu City
Website: http://www.immi-moj.go.jp/soshiki/kikou/fukuoka.html
Phone: 093-582-6915
Fax: 093-582-5935
