Notes for Applicants:
Before submitting your application, please read the following notes carefully.
-This service is intended primarily for requests concerning deceased former students.
-If the former student is alive, or if you are requesting information on behalf of a living former student, please use the University’s regular certificate issuance service instead of this enrollment verification service.
-Enrollment records are personal information and cannot be disclosed to third parties.
-The availability of enrollment records depends on the information provided and the condition of historical records. In some cases, the University may not be able to confirm enrollment.
-Approval from the Personal Information Protection Committee is required before information concerning a deceased former student can be released.
-Requests without a legitimate reason, or requests for purposes other than verification of enrollment, cannot be accepted.
-The investigation fee is non-refundable regardless of the outcome of the investigation.
-This service is limited to verification of enrollment records. The University does not provide photographs, yearbook materials, academic transcripts, or other archival materials through this service.
Important for applicants residing outside Japan:
Applications from outside Japan can be accepted only when the applicant is able to obtain and submit a Japanese postal money order (teigaku-kogawase) that can be redeemed within Japan. Waseda University cannot accept foreign-issued money orders, postal money orders, checks, or similar payment instruments.
For a Deceased Former Student
Requests by a Family Member
Please submit the following:
- A document showing the relationship between the applicant and the deceased former student (for example, a family register or other official document).
- A copy of the applicant’s identification document (driver’s license, health insurance card, passport, etc.).
- The investigation fee of 1,000 yen. Payment must be made by a Japanese postal money order (teigaku-kogawase).
- A self-addressed return envelope with sufficient return postage affixed*.
- A completed Request Form for Enrollment Record**.
Requests by a Non-Family Member
Please submit all items listed above, together with:
- A letter of authorization from a family member of the deceased former student. No specific format is required.
- A copy of the applicant’s identification document (driver’s license, health insurance card, passport, etc.).
Please send all required documents to:
Waseda University, Academic Affairs Devision, Educational Planning Section
3rd Floor, Building 20, Waseda Campus
1-104 Totsuka-machi, Shinjuku-ku, Tokyo 169-8050 Japan
Contact Information
Waseda University, Academic Affairs Devision, Educational Planning Section
E-mail [email protected]
