You need to register with the Office in order to use the support service.
Registration for use of Office for Students with Disabilities
Students who wish to use the support services due to hearing impairment, visual impairment, mobility impairment, or other physical disabilities should contact the Office for Students with Disabilities. The Office staff members will provide consultation.
If it is determined as a result of the consultation between the students with disabilities and the Office staff that the student will use the support services, the student will submit a “Office for Students with Disabilities Registration Form” and register with the Office. Registration is also required for those who would only like information about employment or scholarships. Information will be sent to students with disabilities who are registered with the Office for Students with Disabilities. The “Office for Students with Disabilities Registration Form” is available at the Office for Students with Disabilities in Building No. 3-110. (Please change from “Building No. 7-105” to “Building No. 3-110” in the Japanese version.)
Application procedures for service
Support during the semester
1. Submission of the “Application for Use of Students with Disabilities Services”
If you would like to have a supporter dispatched or special considerations to be communicated in writing to the faculty, an “Application for Use of Students with Disabilities Services” should be submitted to the Office by the due date specified for each semester. If there are any changes to the application due to course registrations or other circumstances, you should contact the Office each time and make changes in the application.
An “Application for Use of Students with Disabilities Services” should also be submitted when support becomes necessary during the semester.
2. Determination of supporter
In cases where supporters will be dispatched, the Office for Students with Disabilities will contact the students with disabilities using the support service (the “User Student”) once the supporter has been decided.
3. First class
If a supporter is dispatched to a class, the Office for Students with Disabilities will, through the department or graduate school to which the User Student belongs, send a document to the course instructor, requesting their special consideration. At the first class session, the User Student will also explain to the instructor about the special consideration necessary and the fact that a supporter will be attending the class.
As a general rule, the User Student will meet with the supporter ten minutes before class, in front of the classroom. The supporter will be wearing a supporter neck-strap as a symbol.
4. Implementation of support
Support will be implemented in their respective methods. As a general rule, if a supporter is being dispatched, the same supporter will be dispatched every week. Upon completion of the support, you will sign the supporter’s Activity Report.
5. Notification of last day of use of service (i.e., the last day of support)
You will fill in the last day of support involving dispatch of supporters in the “Contact Form for Last Day of Service Use” and submit it to the Office by the due date. The Office will notify the supporter of the last day of support based on this contact form.
6. Attendance at end-of-semester interview
For support services that involve the dispatch of a supporter, a three-way interview is held at the end of the semester among the User Student, the individual in charge of the department or graduate school to which the User Student belongs, and the Office staff. The purpose of the interview is to reflect on the semester and to inquire about any requests for the following semester.
Support for final exams
1. Submission of “Application to Use Service during Final Exams”
Students who would like to use the service during final exams should fill in an “Application to Use Service during Final Exams” and submit it to the Office by the due date. As a general rule, we do not dispatch supporters to classrooms for regular exams. If you need a supporter dispatched for special reasons, please write that in the application form.