Intercultural Communication Center (ICC)Waseda University

About ICC

Student Staff Leader

Poster and Application Guideline (In Japanese. For English, please check the information below. )

ICC Student Staff Leaders (SSL) are a driving force behind the ICC’s events and activities.

By making use of Student Staff Leaders’ own viewpoints, ideas and unique skills, diverse opportunities for cross-cultural exchange that meet the needs of current students can be effectively provided. The ICC strives to assist Student Staff Leaders to develop into leaders capable of functioning in an increasingly global society.

Student Staff Leaders not only plan and manage events and recruit event supporters, but also promote the ICC’s activities by conducting presentations for local and international guests of the university, support the everyday operation of the center through office work, responding to inquiries, and other various tasks. SSLs are an indispensable feature of the ICC.

Becoming a Student Staff Leader is more than just an ordinary part-time job. Similar to an internship, SSLs are expected to take part in a wide range of duties and as a result gain valuable skills and experiences that will no doubt be of use in future positions after graduation. Why not take the challenge, and help the ICC to fulfill its mission?

Recruitment Information

recruitmentThe ICC provides opportunities for intercultural exchange between local and international students& faculty, aiming to promote mutual understanding that goes beyond cultural differences. The ICC is currently recruiting new student staff who will be engaged in various activities, from planning and coordination of cross-cultural events and programs to the center’s daily operation including general office work.

1.Outline of Duties

ICC Student Staff Leaders participate actively in the planning, coordination, operation and management of events not only among students, but also among all people gathering at Waseda. SSLs also assist with the smooth operation of the Center and the constant improvement of its activities. Responsibilities of Student Staff Leaders include:

  1. Planning, coordination, and operation of events and programs
  2. Receiving and handling visitors to the ICC
  3. Public relations related tasks, including presentations about the ICC for visitors
  4. General office work
  5. Assisting and offering guidance to student volunteers involved in ICC programs

2.Contract Period

From mid November 2021

3.Work Hours

Generally 15 ~ 20 hours per week between 10:00am – 6:00pm on weekdays and 10:00am – 5:00pm on Saturdays. SSLs should be able to work at least 15 hours during the week

  • Students at Tokorozawa campus who cannot work more than 15 hours a week may apply
  • One-hour meal break provided for shifts 6 hours or more
  • During school breaks, working hours are Monday to Friday from 10:00am – 5:00pm
  • SSLs sometimes need to work outside the above hours including Sundays for event preparation and organization
  • Shifts are decided balancing all student staff’s schedules, requested shift times are not always possible
  • SSLs generally do not have shifts during February and August, unless there is a need for a specific event

4.Requirements

  1. Those willing to work as a Student Staff Leader as long as possible during their time at Waseda
  2. Ability to communicate in both Japanese and English
  3. Working knowledge of Microsoft applications (Word, Excel, PowerPoint, etc.)

The following are also preferred:
Experience in event poster designing or video editing; language proficiency beyond English and Japanese; experience in general office work; experience in sports (for planning sports events).

5.Personal qualities preferred

  1. Commitment
  2. Hospitality
  3. Leadership
  4. Open-mindedness
  5. Flexibility

The following personal qualities are also welcomed:
Passion, proactive thinking, creativity, ability to concentrate, innovation, patience with simple tasks, presentation know-how, physical resilience

6.Skills Developed through this Position

  1. Basic office work skills (planning, writing business communications, etc.)
  2. Event planning & managing skills (drafting plans, negotiating, presenting, facilitating, etc.)
  3. Publicity skills (writing publicity copy, making posters, etc.)
  4. Leadership and team-building
  5. Communication
  6. Diversity management

SSLs are also be able to develop their professional sense and future vision.

7.Number of Positions Available

A few

8.Compensation

1,100 yen/hour (travel costs not be covered)
*For Tokorozawa Campus students, some travel costs will be covered.

9.Work Place

ICC office, Waseda Campus, other (for occasional off-campus events)

10.How to Apply

Download and fill in the following four documents, then submit the electronic files by email to [email protected]

  • (A) Resume (履歴書)
  • (B) Self-introduction & reason for applying (自己PR書)
  • (C) Event Proposal (企画書)  (You can submit up to three proposals, no page limit. At least one event must use online tools for its activities.)
  • (D) Interview Scheduling Sheet (面接日程調査表)

Download from: https://waseda.box.com/v/icc-ssl-application

  • Application deadline: 5:00 pm, October 25 (Mon.), 2021
  • Submission: Send the data files by email to [email protected]
    *Submitted application documents will not be returned

11.Student Staff Leader Selection Schedule (Subject to Change)

  • 5:00 pm, October 25 (Mon.)                 Application deadline
  • October 28 (Thu.)                                   Announcement of document screening results (by e-mail)
  • November 1 (Mon.), 2 (Tue.)                Online interviews for those who passed the document screening
  • November 4 (Thu.)                                 Announcement of final results. Work starts from mid November

*Depending on the situation of Novel Coronavirus, the contract period could be delayed.

12.Info Sessions for Student Staff Leader Recruitment

We will hold Info sessions via Zoom to explain the duty of Student Staff Leaders in detail. If you wish to attend, please apply from the URL below. The session application deadline will be 9:00AM, October 8th (Fri). We highly recommend attending one of the sessions below to fully understand the ICC’s mission and duties.

Date & Time:

  1. October 11 (Mon.), 12:20 – 12:50pm (Japanese Session)
  2. October 12 (Tue.), 12:20 – 12:50pm (English Session)
  3. October 14 (Thu.), 12:20 – 12:50pm (Japanese Session)

Info Session Application: https://bit.ly/2XvHCqn

Recruitment information sessions will also be available via video streaming. For the video, please check the URL below.

Info Video: https://youtu.be/PbQwtR_ABUs (English)

13.Inquiries

Waseda University Intercultural Communication Center

〒169-8050, Bldg. 3 Room 111, Waseda University, 1-6-1, Nishi Waseda, Shinjuku-Ku, Tokyo
【Hours】
During terms: 10:00am – 4:00pm on weekdays; closed on Saturdays
During term breaks: 10:00am – 4:00pm on weekdays; closed on Saturdays
*The ICC hours are subject to change depending on the situation of the Novel Coronavirus.
TEL: 03-5286-3990  FAX: 03-5286-3991
Email: [email protected]

Introducing Student Staff Leaders

Voices: Student Staff Leaders

FAQ

The Intercultural Communication Center (or ICC for short) is an official administrative unit of the University, belonging to the Student Affairs Division. The ICC was opened on July 7th, 2006, responding to the requests of students who wanted a place on campus where all students – regardless of background – could meet and interact.

The best way to receive up-to-date information is to register to our mailing list! Event information is also posted regularly on Waseda-net Portal, the ICC website, and on the various bulletin boards around campus, including the Center for International Education (CIE) and undergraduate and graduate schools.

Opening hours during term periods:
Monday to Friday: 10:00am – 4:00pm
Saturday: closed
Sunday and national holidays: closed
Opening hours during term breaks (Summer, Winter and Spring):
Monday to Friday: 10:00am – 4:00pm
Saturday, Sunday and national holidays: closed

*Hours and days are subject to change. For the latest information, please watch the website.

The ICC organizes a variety of events and activities to facilitate cross-cultural exchange and understanding. Specific cultures are introduced through our Country Festivals and various topics of interest are discussed during our Themed Cafes and Language Lunchs. If you’re looking for a language exchange partner, then our popular Language and Cultural Exchange Program (held once every term) will match you with another student, faculty or staff member that is interested in learning your language and culture, and visa versa. We hold dance and music nights where you can watch performances from various student groups and non-university related organizations, as well as organize Field Trips around Japan that range in length from one day trips to three or four days, for both international and local students. To find out more, check out the Event Categories.

The ICC recruits new Student Staff Leaders on an irregular basis, and all Waseda students are welcome to apply. We also recruit volunteer Event Supporters to help with the planning and running of select events and activities. Information regarding Event Supporter recruitment is posted on our website, and also via our mailing list. To find out more about Student Staff Leaders, check out theStudent Staff Leader and Get Involved pages.

Student Staff Leaders (SSL) are paid part-time staff members. SSL support the ICC’s daily operation through various office work, event planning and promotion and also organizing Event Supporters, among other duties. Event Supporters on the other hand, help out on a volunteer basis and can be involved in proposing, preparing and coordinating events. The level of commitment is up to the individual, and being an Event Supporter is a great way to make new friends and get involved in our events on a different level. You can apply as many times as you like depending on your interest and personal schedule. We recruit Event Supporters via our website and mailing list. For more detailed information, check out the Get Involved page.

The ICC’s events and programs are usually attended by a mixed crowd of local and international students. Most local students who come are eager to learn about different cultures and to make friends with their international counterparts.

Some events are open to public, and others are not. Please refer to the “eligibility” of each event.

The CIE carries out administrative procedures, and provides information and services for international students. They also oversee local students’ study abroad programs. The ICC provides cross-cultural events and programs for both international and local students. The CIE and the ICC sometimes collaborate for joint events.

Please do not hesitate to contact our staff to discuss your ideas. We look forward to hearing from you!

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