Intercultural Communication Center(ICC)Waseda University

About ICC

Student Staff Leader

ICC Student Staff Leaders (SSL) are a driving force behind the ICC’s events and activities.

By making use of Student Staff Leaders’ own viewpoints, ideas and unique skills, diverse opportunities for cross-cultural exchange that meet the needs of current students can be effectively provided. The ICC strives to assist Student Staff Leaders to develop into leaders capable of functioning in an increasingly global society.

Student Staff Leaders not only actively plan and manage events and recruit event supporters, but also promote the ICC’s activities by conducting presentations for local and international guests of the university, support the everyday operation of the center through office work and responding to inquiries, and other various tasks. In many ways, SSL are an indispensable feature of the ICC.

Becoming a Student Staff Leader is more than just an ordinary part-time job. Similar to an internship, SSL are expected to take part in a wide range of duties and as a result gain valuable skills and experiences that will no doubt be of use in future positions after graduation. Why not take the challenge, and help the ICC to fulfill its mission?

Recruitment Information

recruitmentThe ICC provides opportunities for cross-cultural exchange between local and international students/faculty, aiming to promote mutual understanding that goes beyond cultural differences. The ICC is currently recruiting new student staff who will be engaged in various activities, from planning and coordination of cross-cultural events and programs to the center’s daily operation including general office work.

1.Outline of Duties

ICC student staff leaders are required to participate actively in the planning, coordination, operation and management of events not only among students, but also among all people gathering in Waseda. They also need to assist with the smooth operation of the center and the further improvement of its activities. Responsibilities of student staff leaders include:

  1. Planning, coordination, and operation of events and programs
  2. Receive and handle visitors to the ICC
  3. Public relations related tasks, including presentations about the ICC for visitors
  4. General office work
  5. Assist and offer guidance to students volunteers involved in ICC programs

2.Contract Period

Starting from mid-November, 2017

3.Working Hours

In principle, between 10:00am – 6:00pm on weekdays and 10:00am – 5:00pm on Saturdays.

  • It is a requisite that applicants are able to work for a total of around 15 hours during weekdays.
  • Application is possible for students studying at Tokorozawa campus who cannot work more than 15 hours a week.
  • One hour meal break provided for shifts 6 hours and over.
  • During term breaks, working hours are from 10:00am – 5:00pm, Monday to Friday.
  • You may have to work outside the above hours including Sundays for event preparation and organization.
  • Shifts are decided based on all student staff’s schedule, requested shift times are not always possible.

4.Requirements

  1. Those that are willing to work as a student staff leader as long as possible during your stay at Waseda.
  2. Ability to communicate in both Japanese and English
  3. A working knowledge of Microsoft applications (Word, Excel, PowerPoint, etc.)

*The following criteria are also preferred:
Event poster designing experience and/or video editing; language proficiency other than English and Japanese; experience in general office work; experience in sports (for planning sports events).

5.Personal qualities preferred

  1. Commitment
  2. Reliability
  3. Leadership
  4. Open-mindedness
  5. Flexibility

*The following personal qualities are also welcomed:
Passion, proactive thinking, Creativity, Good concentration skills, Innovation, Not put off by simple tasks, Presentation know-how, physically strong

6.Skills Developed through this Position

  1. Basic office work skills (planning, writing business mails, etc.)
  2. Event planning & managing skills (drafting plans, negotiating, presenting, facilitating, etc.)
  3. Publicity skills (writing publicity, making posters, etc.)
  4. Leadership and team building skills
  5. Communication skills
  6. Diversity management skills

You will also be able to develop your professional sense and future vision as well as the above skills.

7.Number of Positions Available

A few places

8.Compensation

1,000 yen/hour including commuting expenses

9.Work Place

ICC office, Waseda Campus, other (in case of off-campus events)

10.How to Apply

Download and fill in the following four documents, then submit in-person by the applicant at the counter of ICC office during our opening hours. Please note that submission by postal mails or email attachments are not accepted.

  • (A) Resume (履歴書)
  • (B) Self-introduction & reason for applying (自己PR書)
  • (C) Event Proposal (企画書) You can submit up to three proposals, no page limit.
  • (D) Interview Scheduling Sheet (面接日程調査表)

Download from: https://waseda.box.com/v/icc-ssl-application

  • Application deadline: 6:00 pm, October 23 (Mon), 2017.
  • Submission Place: ICC Office (Bldg. 3, 1st floor)*Submission by postal mails is possible for students studying at Tokorozawa campus. Postal mails must arrive before the end of acceptance period.
    *Submitted application documents will not be returned.

11.Student Staff Leader Selection Schedule (Subject to Change)

  • 6:00 pm, Oct. 23 (Wed)                            Application deadline
  • Oct. 25 (wed)                                               Announcement of document screening results (by e-mail)
  • Oct. 30 (Mon), 31 (Tue), Nov. 1 (Wed)  Interviews for those who passed the document screening
  • Nov. 6 (Mon)                                               Announcement of final results. Work starts from mid-November

12.Info Sessions for Student Staff Leader Recruitment

Info sessions will be held to explain the duty of student staff leaders in detail. We highly recommend you to come to one of the sessions below to fully understand the ICC’s mission and duties.

Date & Time:

  1. Oct. 10 (Mon), 12:20 – 12:50pm (English Session)
  2. Oct. 12 (Thu), 12:20 – 12:50pm (Japanese Session)
  3. Oct. 13 (Fri), 12:20-12:50pm (Japanese Session)

Place: ICC Lounge, 1st Floor, Bldg. 3, Waseda Campus

13.Inquiries

Waseda University Intercultural Communication Center

〒169-8050, 1F, Bldg. 3, Waseda University, 1-6-1, Nishi Waseda, Shinjuku-Ku, Tokyo
【Opening Hours】
During terms: 10:00am – 6:00pm on weekdays; 10:00am – 5:00pm on Saturdays
During term breaks: 10:00am – 5:00pm on weekdays; closed on Saturdays
TEL: 03-5286-3990  FAX: 03-5286-3991
E-mail: icc-staff@list.waseda.jp

Voices : Student Staff Leaders

FAQ

The International Community Center (or ICC for short) is an official administrative unit of the University, belonging to the Student Affairs Division. The ICC was opened on July 7th, 2006, responding to the requests of students who wanted a place on campus where all students – regardless of background – could meet and interact.

The best way to receive up-to-date information is to register to our mailing list! Event information is also posted regularly on Waseda-net Portal, the ICC website, and on the various bulletin boards around campus, including the Center for International Education (CIE) and undergraduate and graduate schools.

Opening hours during term periods:
Monday to Friday: 10:00am – 6:00pm
Saturday: 10:00am – 5:00pm
Sunday and national holidays: closed
Opening hours during term breaks (Summer, Winter and Spring):
Monday to Friday: 10:00am – 5:00pm
Saturday, Sunday and national holidays: closed

Drinking is OK, however eating is only allowed during Lunch events.

The ICC organizes a variety of events and activities to facilitate cross-cultural exchange and understanding. Specific cultures are introduced through our Country Festivals and various topics of interest are discussed during our Themed Cafes and Language Lunchs. If you’re looking for a language exchange partner, then our popular Language and Cultural Exchange Program (held once every term) will match you with another student, faculty or staff member that is interested in learning your language and culture, and visa versa. We hold dance and music nights where you can watch performances from various student groups and non-university related organizations, as well as organize Field Trips around Japan that range in length from one day trips to three or four days, for both international and local students. To find out more, check out the Event Categories.

The ICC recruits new Student Staff Leaders on an irregular basis, and all Waseda students are welcome to apply. We also recruit volunteer Event Supporters to help with the planning and running of select events and activities. Information regarding Event Supporter recruitment is posted on our website, and also via our mailing list. To find out more about Student Staff Leaders, check out theStudent Staff Leader and Get Involved pages.

Student Staff Leaders (SSL) are paid part-time staff members. SSL support the ICC’s daily operation through various office work, event planning and promotion and also organizing Event Supporters, among other duties. Event Supporters on the other hand, help out on a volunteer basis and can be involved in proposing, preparing and coordinating events. The level of commitment is up to the individual, and being an Event Supporter is a great way to make new friends and get involved in our events on a different level. You can apply as many times as you like depending on your interest and personal schedule. We recruit Event Supporters via our website and mailing list. For more detailed information, check out the Get Involved page.

The ICC’s events and programs are usually attended by a mixed crowd of local and international students. Most local students who come are eager to learn about different cultures and to make friends with their international counterparts.

Some events are open to public, and others are not. Please refer to the “eligibility” of each event.

The CIE carries out administrative procedures, and provides information and services for international students. They also oversee local students’ study abroad programs. The ICC provides cross-cultural events and programs for both international and local students. The CIE and the ICC sometimes collaborate for joint events.

Please do not hesitate to contact our staff to discuss your ideas. We look forward to hearing from you!

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