Office for Promotion of Equality and DiversityWaseda University

Child-rearing/Nursing Support

Distribution of coupons for babysitter dispatch services

News

(2021/5/10 Update)

Application for  Distribution of coupons for babysitter dispatch services have been resumed.


Introduction

In order to assist faculty and staff can balance childcare and work, the University provides coupons for the babysitter dispatch services issued by the All Japan Childcare Services Association, which has been entrusted with providing the services by the Cabinet Office.

By using the coupons provided by the University, users can receive discount for either  2,200 yen or 4,400 yen from the daily babysitter service usage fee of each eligible child according to the fee amount.

[Special Measures Related to the Coronavirus]
For instances in which users have seen an increase in babysitter usage and expenses due to elementary schools, special needs schools, kindergartens, daycare etc. being closed in response to the coronavirus, special measures implemented in the 2019 fiscal year has stayed in place on and after April 1, 2021.

For details, please refer to [Special Measures Related to the Coronavirus].

 


Overview of 2021 babysitter dispatch services

Eligible users Faculty and Staff (limited to those enrolled in the University’s social insurance)
Eligible children Children from the age of 0 to 3rd grade elementary school students (up to 6th grade elementary school students are eligible if they meet requisites that prove the services are necessary for their healthy development)
Terms of use The following services are available for work-related reasons:

  • Home childcare (not available for use outside of home)
  • Drop-off and pick-up between home and childcare center

*This service is only available for those who have difficulties in working due to their spouse also working; receiving medical treatment; doing job-search; attending school; receiving vocational training; etc., or due to being a single parent.

 Discount amount 2,200-yen discount per coupon
*Only when the fee exceeds 2,200 yen or more per time.*Usage fee refers to fees charged by providers for actual babysitter services. It does not include membership fees, transportation costs, cancellation fees, insurance fees, or other services. Receipt notation differs depending on the babysitter provider, so please verify with your provider regarding the coupon’s scope of use.
 

Available babysitter companies

Coupons can only be used for babysitter service providers designated  by the All Japan Childcare Services Association . Please sign the contract in the name (joint name included) of the University faculty or staff who will use the service.

*Please conclude an agreement (membership registration) with the babysitter provider beforehand.

 Period of use From April 1, 2021 To March 31, 2022
 

Limits on the number of coupons that can be used

Up to 2 coupons (1 coupon: 2,200 yen) per day (use) per eligible child are available. The maximum number of coupons for a household is 280 per year, up to 24 per month.

*The number of coupons that can be issued are limited, so limitations regarding use may be adjusted if there are many applicants.
Details Please verify the “babysitter dispatch services” with the All Japan Childcare Services Association.[In Japanese only]
[Special Measures Related to the Coronavirus]
Terms of use These measures are available for those who have seen an increase in babysitter usage and expenses due to elementary schools etc. being closed in response to the coronavirus.
Period of use After April 1, 2021
Limits on the number of coupons that can be used Up to 5 coupons (1 coupon: 2,200 yen) per day (use) per eligible child are available.

For a household up to 120 per month are available, and there is no limit per year.

 


Applying for coupons / How to use

 
Apply for coupons

1. Verify the provider is designated by the All Japan Childcare Services Association.

2. Fill in the required information into the application form and apply.

Babysitter dispatch service coupon application form

3. After applying, send required documentation to the Office for Promotion of Equality and Diversity.

【Required documentation】

  • Copy of contract concluded with babysitter provider and signed in the name of the user (applicant), or order form and documentation such as an application form that proves the user (applicant) is contracting a provider and receiving services.
    *Users do not need to submit documentation more than once for the same provider and content.
  • If you have a spouse, documentation that shows your spouse’s employment, illness / hospitalization, job-search, attending school or receiving vocational training etc.
  • If child is in the 4th grade or above: documentation that shows the child meets requisites which prove the services are necessary for their healthy development (copy of disability certificate, rehabilitation certificate, etc.)
[Special Measures Related to the Coronavirus]
  • Documentation that shows elementary schools etc. were closed

 
Coupon distribution
After verifying the content of the application and the required documentation, the Office for Promotion of Equality and Diversity will send the babysitter dispatch coupon and a notification stub to the applicant via mail.

 
How to use the coupon
When using the service, fill out required information, such as the date and time of use, and give the babysitter provider the dispatch coupon and notification stub to request to fill out required information.

Make sure the babysitter returns the notification stub to you. The submission methods for the coupon, as well as payment methods differ depending on the provider, so please verify with your babysitter service provider.

[Special Measures Related to the Coronavirus]
When using coupons as special measures, fill in reason for babysitter usage due to elementary schools etc. being closed in response to the coronavirus on the reverse side of the coupon.

Send a documentation that proves elementary schools etc. were closed to the babysitter provider.

 
What to do after using the coupon
Verify the notification stub returned by the babysitter lists the required information, and send it to the Office for Promotion of Equality and Diversity as soon as possible.

*Please return the coupon to the Office for Promotion of Equality and Diversity if you did not use it within the target fiscal year.


Other

If one uses the coupon, including as special measures, the discounted amount will be regarded as  Non-taxable income under income tax law.


Inquire

Please direct inquiries regarding the use of other systems in conjunction with this one, or application procedures, to the Office for Promotion of Equality and Diversity after clearly providing the following information.

  • Subject:Distribution of coupons for babysitter dispatch services
  • Name・Department・Faculty ID/Staff ID:
  • Details:

E-mail:[email protected]

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