Graduate School of Political ScienceWaseda University

For Current Students

Student Life

MyWaseda

“MyWaseda” is the web site used as the entry point for various information services provided by Waseda University. You can also use it after graduation to get information on the alumni association, lifelong learning, and career development.

Applications

Student ID reissue

Student ID reissue is provided via the GSPS Office.
Reissue is acceptable in these case only :
Breakage, magnet failure, loss, change of name, change of photo (acceptable only once).
Required documents :
Identification card or document , color photo (measuring 4 cm in height and 3 cm in width)
*No photo required in case of magnet failure.
Reissue fee :
・In case of breakage or loss : 2, 000 yen.
・In case of magnet failure, change of name or change of photo : No charge.

N.B.,
(1) Student ID reissue takes 3-4 days (excluding weekends).During this period it is possible to use school institutions, but student discount certifications cannot be issued .
(2) In cases of breakage or lose occurring twice or more in the same year, the guarantor signature is required.

Change of contact information

Please be sure to register on the MyWaseda when you change your contact address, telephone number, etc.
In case of change of address, please come to the Office and get a reverse side seal for your student ID card after registering the new information on the MyWaseda.

Change of guarantor or tuition-fee payer

If there is a change of guarantor or tuition-fee payer, please come and register this information at the Office.

Change of bank details (Account for tuition-fee payment)

If there is a change of bank details ( payment account), please come and submit the appropriate application at the Office.
N.B.,
It takes several days to complete this procedure. Please be careful to arrange matters well before the date of payment of the tuition-fee.

Change of bank details (Account for money received)

If there is a change of bank details (receipt account), please be sure to register again on the MyWaseda.
N.B.,
It takes several days to complete this procedure.

Name change

If you change your names for reasons of by marriage, etc., please come and register this information at the Office.
Required documents : Copy of family register and Change of Name Request form

Request for Domestic Trip and Overseas Trip

When students make a business trip according to their advisor’s instructions, the submission of the Request for Domestic Trip or Overseas Trip is required. This also includes the Injury and Accident Compensation Program for Waseda Students (GAKUSHOUHO).

・Request for Domestic Trip / Request for Overseas Trip

Overseas Travel Insurance Application Form
All students are required to enroll in the Overseas Travel Insurance designated by Waseda University, when they make a business trip. Please receive the Overseas Travel Insurance Application Form at the Office and submit it with the Request for Domestic Trip or Overseas Trip to the Office.

Proxy form

This application is required when procedure are carried out by a proxy.
Required documents : Copy of student ID; some form of proxy identification document.
N.B. ,
There are some procedures that cannot be undertaken by proxy. For more details, please ask at the Office.

Certificates

Transcripts, etc.

These are available from the automatic certificate and student discount issuing machine as follows:
・Transcript
・Status of completion
・Transcript and status of completion
・Certificate of GPA
・Health checkup report
Issuance fee : 200yen per a copy ( except the “Health checkup report”, which coats 300 yen per a copy ).

You will require both your student ID card and your MyWaseda password when you request certification from this machine.

Student discounts

These are available from the automatic certificate and student discount issuing machine.
・Issuance fee : free
・The machine can issue up to 4 copies a day per individual.
・You will require both your student ID card and your MyWaseda password when you request students discounts from the automatic issuance machine.
N.B.,
Discounts are not available to non-degree students.

Please check IT Service Navi for information on automatic issuance machines, e.g., installation location and operating times.

Certificate for commuter pass (Only for private bus company)

It is generally unnecessary to have certification for commuter passes, as the reverse side of the student identification card serves as the school discount certificate.
However, some transport operators require paper. In that case, please come and consult the Office.
Required document : Student ID
N.B. ,
Discounts are not available to non-degree student.

Tuition-fee

Tuition-fee payment by account transfer

We will send a “Notification for Account Transfer of Tuitions and Fees” twice a year to the tuition-fee payer. Please check the payment day and ensure that sufficient funds are in the account.

Semester

Date for sending “Notification for Account Transfer of Tuitions and Fees”

Payment day by transfer

Candidate

Spring

April 18, 2016

May 2, 2016

Regular Student

June 17, 2016

July 1, 2016

・Student who enrolls for an extension period

・Student who is in default of tuition fee

Fall

September 20, 2016

October 3, 2016

Regular Student

November 18, 2016

December 1, 2016

・Student who enrolls for an extension period

・Student who is in default of tuition fee

 Student enrolled beyond the regular period because of leave of absence or study abroad are included in “Student who enrolls for an extension period”.

Demand for tuition fee payment

If the tuition fee is not received within the set period, a transfer form of demand is sent to all target payers. Please arrange for payment through bank transfer as soon as this notice is received.

Semester

Date of dispatch

Candidate

Spring

July 21

Defaulter as of June 30

Fall

December 20

Defaulter as of November 30

Petition for delayed payment of tuition and fees

If payment of the tuition fee in the set period is not possible, please submit a “Petition for delayed payment of tuition and fees” to the Office in person.  The petition cannot be accepted by email.
Petition for delayed payment of tuition and fees download here.

Petition for Delayed Payment of Tuition fees

Leave of Absence

You can take a leave of absence if you are going to be absent from the School for 2 months or more, for reason of sickness, study abroad, economic circumstances, etc. Please note the below.

Application of Leave of absence

Voluntary withdrawal

Students who would like to voluntarily withdraw are allowed to do so upon receiving permission from the faculty committee. The student must indicate the reason for withdrawal on the appropriate form (the Withdrawal Application form) and request withdrawal with the notification countersigned by both the guarantor and the student in question. Please submit the Withdrawal Application form along with your student ID card. The application form must also include the signature of the student’s supervisor.

Application of Withdrawal

Tuition fee for withdrawal students

Even if quitting school part way through the semester, it students are required to pay tuition fees.
In cases where tuition fees have not been paid, student registration is backdated to back the last paid semester.
N.B.,
No tuition fees are charged for semesters following “withdrawal”.
・ Spring Semester : April 14
・ Fall Semester : September 30

Readmission

Students cannot be readmitted in the semester following the semester from which they are listed as having withdrawn. If readmission is permitted, some students may have to retake some or all of the courses previously enrolled in. No student will be granted permission for readmission more than once.
Readmission requires that : it be possible to finish the program during the remainder of the student’s period of enrollment as a GSPS student.

Time period of permission for readmission: within 4 years of withdrawal for Master Program, 5 years of withdrawal for Doctoral Program.
For example,
Withdrawal: 2015 Spring         → acceptable deadline: 2019 April admission
Withdrawal: 2016 September → acceptable deadline: 2020 September admission
N.B.,
Please ask the Office for further details.

Students who enroll for an extension period

The extension period that a student can continue to be enrolled beyond the normal period is as shown below:

Degree

Normal period

Extension period

Master’s course

2 years (4 semesters)

2 years (4 semesters)

Doctoral course

3 years (6 semesters)

3 years (6 semesters)

If a student cannot take a degree during the extension period, enrollment expires and the student`s status as a GSPS student terminates.

Tuition fees for the students who enroll for an extension period

Students who do not complete their program in 2 years (3 years for the Doctoral Program) will be considered “extension students”.Tuition and fees for these students will be based on the number of credits the students have left at the end of the second semester of their second year.

Tuition and Fees

Number of Credits Left

Amount To Be Paid

Tuition

Students who have passed their Master’s or Doctoral Thesis.

Students who have not taken enough credits to graduate.

50% of the fees of students that are in their final year of the same graduate school program.

Students who have not passed their Master’s or Doctoral Thesis.

Students who have taken enough credits to graduate.

50% of the fees of
students that are in their final year of the same graduate school program

Students who need 14 credits or less to graduate.

70% of the fees of students that are in their final year of the same graduate school program

Students who need 15 credits or more to graduate.

Same fees as students that are in their final year of the same graduate school program

Educational Environment Improvement Fees

50% of the fees of students that are in their final year of the same graduate school program

Seminar Fees

Same fees as students that are in their final year of the same graduate school program


Credits left for graduation

Explanation:This is the number of credits left for graduation. For example, if an extension student has already taken 30 credits at the end of the previous semester, while the required number of credits is 32 credits, the number of credits left is calculated as 2 credits, and the students must pay 70% of the tuition.

Status of residence

Please check here.

Health Support Center

The Health Support Center, designed to help you live a mentally and physically healthy student life, create a foundation for a healthy body, and learn to take control of your own health throughout your entire life span, provides the following facilities.
English counseling available. Schedule varies depending on school year. Please ask for details.

Subsidy for Doctoral students

Please check here.

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