Graduate School of Political ScienceWaseda University

“MyWaseda” is the web site used as the entry point for various information services provided by Waseda University. You can also use it after graduation to get information on the alumni association, lifelong learning, and career development.

Student ID reissue

Student ID reissue is provided via the GSPS Office.
Reissue is acceptable in these cases only :
Breakage, magnet failure, loss, change of name, change of photo (acceptable only once during the enrollment).
Required documents :

・Identification card or document
・Color photo ( 4 cm in height and 3 cm in width）*
*Necessary only for photo change.

Reissue fee :

・In case of breakage or loss : 2, 000 yen.
・In case of magnet failure, change of name or change of photo : No charge.

N.B.,
(1) Student ID reissue takes 3-4 days (excluding weekends).During this period, it is possible to use school institutions, but student discount certifications cannot be issued and commuter pass cannot be purchased.
(2) In cases of breakage or lose occurring twice or more in the same academic year, the guarantor signature is required.

Change of contact information

Please be sure to register on the MyWaseda when you change your contact address, telephone number, etc.

Change of Personal Information User Manual

In case of change of address, please contact  the Office of GSPS first by mail then, come and get a reverse side seal for your student ID card after registering the new information on the MyWaseda.

Change of guardian or tuition payer

If there is a change of guarantor or tuition-fee payer, you need to submit “Notification of Change of Guardian/Tuition Payer” to the office of your Graduate School and complete the procedure.
01_Application and Procedures for Changing Information – Support Anywhere (waseda.jp)

Change of bank details (Account for tuition-fee payment)

If there is a change of bank details ( payment account), please come to the Office and get a prescribed form and take the required procedure.
N.B.,
It takes several weeks to complete this procedure. Please be careful to arrange the procedure well before the date of payment of the tuition-fee.

Change of bank details (Account for the students themselves)

If there is a change of bank details （Account for the students themselves), please be sure to register again on the MyWaseda.
N.B.,
It takes several days to complete this procedure.

Name change

If you change your names for reasons of by marriage, etc., please come and register this information at the Office.
Required documents : Copy of family register and Change of Name Request form

Request for Domestic Trip and Overseas Trip

When students make a business trip according to their advisor’s instructions, the submission of the Request for Domestic Trip or Overseas Trip is required. This also includes the Injury and Accident Compensation Program for Waseda Students (GAKUSHOUHO).

・Request for Domestic Trip / Request for Overseas Trip

Overseas Travel Insurance Application Form
All students are required to enroll in the Overseas Travel Insurance designated by Waseda University, when they make a business trip. Please receive the Overseas Travel Insurance Application Form at the Office and submit it with the Request for Domestic Trip or Overseas Trip to the Office.

This application is required when procedure are carried out by a proxy.
Required documents : Copy of student ID; some form of proxy identification document.
N.B. ,
There are some procedures that cannot be undertaken by proxy. For more details, please ask at the Office.

Please see Support Anywhere for information about certificates that cannot be issued via online application.

Tuition-fee payment by account transfer

We will send a “Notification for Account Transfer of Tuitions and Fees” twice a year to the tuition-fee payer.　Please check the payment day and ensure that sufficient funds are in the account.

*Student enrolled beyond the regular period because of leave of absence or study abroad are included in “Students enrolled for extension of period”.

For detailed schedule, please contact the office of GSPS ([email protected]).

Demand for tuition fee payment

If the tuition fee is not received within the set period, a transfer form of demand is sent to all target payers. Please arrange for payment through bank transfer as soon as this notice is received.

Petition for delayed payment of tuition and fees

If it is not possible to pay the tuition by the end of the current semester, please apply for a deferment using the online application form linked below.

You can take a leave of absence by following the required instruction printed on the form, “Application of Leave of absence” below if you are going to be absent from the School for 2 months or more, for reason of sickness, study abroad, economic circumstances, etc.  Regarding period of leave of absence and application period for the leave, please refer to the “Note” printed on the form as well.

Students who would like to voluntarily withdraw are allowed to do so upon receiving permission from the faculty committee. The student must indicate the reason for withdrawal on the appropriate form (the Withdrawal Application form) and request withdrawal with the notification countersigned by both the guarantor and the student in question. Please submit the Withdrawal Application form along with your student ID card. The application form must also include the signature of the student’s supervisor.

If a student in the doctoral program who has been enrolled in the program for three years (standard years of degree) or longer, and has been deemed to have completed research guidance, they will be treated as withdrawal due to completion of research guidance. Unlike in the case of voluntary withdrawal, a student will be considered as an alumnus. The Certificate of Withdrawal of Enrollment will certify that the student has undergone the designated research guidance, and has satisfied the completion requirements of the doctoral program, excluding the final examination process.

Conditions

• The student has been enrolled in the doctoral program for three years or longer.
• The student has passed the Dissertation Conceptual Framework Examination.
• The student has completed the designated research guidance (will be determined by the Main Advisor)

Tuition fee for withdrawal students

Even if quitting school part way through the semester, the students are required to pay tuition and fees for the semester if they do not submit the Application for Withdrawal signed by their guarantor and  main advisor by the designated date.
In cases that tuition fees have not been paid, the students will be expelled from the school as of the end date of the semester when they paid the tuition and fees most recently.
N.B.,
No tuition fees are charged for the semester if they complete the designated procedure by the following date .
・　Spring Semester : April 14
・　Fall Semester : September 30

Readmission

Readmission means that the student who once withdraw is permitted to readmit to graduate school.  Readmission might be permitted only if the reason for withdrawal is resolved.
In addition, readmission requires that it be possible to finish the program during the remainder of the student’s period of enrollment as a GSPS student.

Time period of permission for readmission is within 4 years of withdrawal for Master Program and 5 years of withdrawal for Doctoral Program.

For example, in case of Master’s program students
Withdrawal: 2015 Spring         → Acceptable deadline: 2019 September admission
Withdrawal: 2016 September → Acceptable deadline: 2020 September admission

For those of you who would like to apply for readmission, please contact the Office of GSPS for the Spring semester by the end of September and for the Fall semester by the end of March.

The extension period that a student can continue to be enrolled beyond the normal period is as shown below:

If a student cannot take a degree during the extension period, enrollment expires and the student`s status as a GSPS student terminates.

Tuition fees for the students who enroll for an extension period

Students who do not complete their program in 2 years (3 years for the Doctoral Program) will be considered “extension students”. Tuition and fees for these students will be based on the number of credits the students have left at the end of the second semester of their second year.

Please check the link below.

If you have any concerns or problems about your study, student life, physical or mental health etc., please do not hesitate to use the services below.

-Student Counseling Room: https://www.waseda.jp/inst/hsc/en/information/counseling
-External Online Counseling Service (cotree): https://www.waseda.jp/inst/hsc/en/information/counseling/cotree
-Psychiatric Services Room: https://www.waseda.jp/inst/hsc/en/information/psychiatric
-Medical Examination and Treatment Room: https://www.waseda.jp/inst/hsc/en/information/medical

For details, please click the links below.