Industry-Academia Collaboration Project Application

Procedures

1. Joint Research Programs

Research programs inviting researchers and securing research funds from external bodies or other programs implemented by Waseda University or its department office and conducted externally in collaboration with researchers from external bodies.
Advance screening by the Guideline Committee is required for contracts equaling or exceeding JPY 10 million.

2. Qualifications for Contract and Joint Research Programs

In principle, only Waseda research centers, research institutes, and other research organizations are permitted to conduct contract and joint research; Waseda undergraduate schools, graduate schools, or other educational organizations are generally not permitted to do so. However, in certain cases, depending on their specific characteristics, such programs may be contracted to any of the latter educational organizations. If you have any questions, please feel free to contact the Research Planning Section of the Research Promotion Division.

3. General Administrative Expenses

Twenty percent of the funds for contract and joint research programs shall be collected by Waseda University to cover general administrative expenses. Such expenses include utilities, paperwork, and other necessary administrative work for which Waseda is responsible.

4. Contract and Joint Research Program Procedure

  1. With the partner body, determine all items required to complete the Research and Study Request form, such as the implementation plan and expenses. If you need to enter into an agreement with the partner body, prepare two copies with the signatures and seals of both parties.
  2. Ensure that the Research and Study Request form and agreement are properly filled out, sign and seal the Request form, and submit all documents to the Financial Affairs Section of the department office.
  3. If the relevant Management Committee or Faculty Committee approves the research program, the agreement can be executed. The execution of the agreement shall then be reported to the Guideline Committee. However, for agreements totaling JPY 10 million or more, advance screening by the Guideline Committee is required before the agreement can be executed.
  4. Following the execution of the agreement, a copy of the agreement shall be sent to the partner body. If you need a written estimate, notice of contract, invoice, or other relevant document, please notify the department office.
  5. If the program is funded by a public source, an investigation into the adequacy of the disbursement may be conducted after the termination of the contract or the end of the joint research. If there is an agreement document or a manual specifiying conditions for the usage of the research funds, please check it carefully and strictly adhere to the guidelines for use of the research funds. In cases where it is necessary to return some unused portion of the funds, the department in charge of accepting the funding must be responsible for that refund procedure.

1. Contract Research Programs

Research programs contracted and funded by external bodies, including contract academic research projects and surveys.
Advance screening by the Guideline Committee is required for contracts equaling or exceeding JPY 10 million.

2. Qualifications for Contract and Joint Research Programs

In principle, only Waseda research centers, research institutes, and other research organizations are permitted to conduct contract and joint research; Waseda undergraduate schools, graduate schools, or other educational organizations are generally not permitted to do so. However, in certain cases, depending on their specific characteristics, such programs may be contracted to any of the latter educational organizations. If you have any questions, please feel free to contact the Research Planning Section of the Research Promotion Division.

3. General Administrative Expenses

wenty percent of the funds for contract and joint research programs shall be collected by Waseda University to cover general administrative expenses. Such expenses include utilities, paperwork, and other necessary administrative work for which Waseda is responsible.

4. Contract and Joint Research Program Procedure

  1. With the partner body, determine all items required to complete the Research and Study Request form, such as the implementation plan and expenses. If you need to enter into an agreement with the partner body, prepare two copies with the signatures and seals of both parties.
  2. Ensure that the Research and Study Request form and agreement are properly filled out, sign and seal the Request form, and submit all documents to the Financial Affairs Section of the department office.
  3. If the relevant Management Committee or Faculty Committee approves the research program, the agreement can be executed. The execution of the agreement shall then be reported to the Guideline Committee. However, for agreements totaling JPY 10 million or more, advance screening by the Guideline Committee is required before the agreement can be executed.
  4. Following the execution of the agreement, a copy of the agreement shall be sent to the partner body. If you need a written estimate, notice of contract, invoice, or other relevant document, please notify the department office.
  5. If the program is funded by a public source, an investigation into the adequacy of the disbursement may be conducted after the termination of the contract or the end of the joint research. If there is an agreement document or a manual specifiying conditions for the usage of the research funds, please check it carefully and strictly adhere to the guidelines for use of the research funds. In cases where it is necessary to return some unused portion of the funds, the department in charge of accepting the funding must be responsible for that refund procedure.

1. Contributions

Contributions to Waseda University and related organizations for the promotion of academic study/research.
Advance screening by the Guideline Committee is required for specific contributions – those named after the contributors – amounting to (1) JPY 10 million or more for individual contributors or (2) JPY 30 million or more for corporate contributors.

2.Contribution Category

About contributions: http://kifu.waseda.jp/english/index.html

Corporate contributors may include an amount equivalent to contributions for expenses in the corresponding business year. For tax purposes, contributions are categorized into one of two types: 1) specific contributions, which allows the inclusion of contributions up to a designated amount, or 2) designated contributions (recipient-designated contribution) to The Promotion and Mutual Aid Corporation for Private Schools in Japan, which allows the inclusion of total contributions, and designates Waseda University as the recipient at the time the contribution is made. Both types of contributions can be treated as expenses; however, if the contribution is within the designated amount of specific contributions, handling the contribution as a specific contribution would be easier and less time consuming with the receipt issued by Waseda and the Special Public Interest Promotion Corporation Certificate (copy) issued by the Ministry of Education, Culture, Sports, Science and Technology.

Should the contribution exceed the expense limit, a recipient-designated contribution to the Promotion and Mutual Aid Corporation for Private Schools in Japan would allow for the full contributed amount to be included as an expense. Please note, however, that it would take approximately one and a half months for you to receive a receipt from the organization.

See below for more information.

http://kifu.waseda.jp/english/index.html

A nondisclosure agreement is in effect between university researchers and external bodies to ensure the confidentiality of information disclosed by one or both parties prior to the commencement of the sponsored or joint research project.
If you wish to conclude a nondisclosure agreement, contact the office which the relevant researcher is affiliated or the Research Collaboration & Promotion Center.

Technology Transfer

Flow from Invention to Technology Transfer

The Research Collaboration & Promotion Center is the only organization at the university that supports intellectual property or technology transfer activities for inventions developed by the faculty and staff of Waseda University based on the Waseda University Job Invention Regulation.

Flow from Invention to Technology Transfer

Overall Flow Inventor Research Collaboration & Promotion Center
Development of the invention Consultation regarding the Invention Offering of consultations regarding inventions Offering of advice Request the submission of an “Invention Notification”
Production and submission of “Invention Notification”
Invention Notifications for all inventions developed by Waseda University faculty and staff should be submitted.
Receipt of the Invention Notification
Production and submission of “Overseas Invention Notification”
If an overseas patent application is needed, submit the overseas invention notification separately.
Receipt of the Overseas Invention Notification
Prior art research / assessment of technology Submission of Information Hearing and submission of information with the invention notification is requested of inventors. Hearing Prior art research Creation of the “Comments and Responses”
Decision for approval Deliberation at the Invention Inspection Committee
Transfer to the University Production and submission of “Right Transfer Certificate”
In the event the Invention Inspection Committee approves the invention, inventors are requested to submit a Right Transfer Certificate. Please submit the certificate no later than two weeks from the time of receipt.
Send notification of decision
Patent application/Technical right acquisition Intention for technical right acquisition Request to patent attorney Preparation of written description
Decision for technical right acquisition
Operation and maintenance
The Research Collaboration & Promotion Center will move forward with technical right acquisition while considering the circumstances of the invention and the intention of the inventor.
Technology transfer Provide advice to selected companies Inventors should offer advice to candidate companies to successfully transfer technology, and information should also be offered to companies. Selection of candidate companies Negotiation of terms and contracts with companies
Allocation of value Royalty revenues Allocation of royalties

Application

Application Form

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