Waseda Mail (for faculty and staff)

Click here for the Japanese version.

Using Waseda Mail (for faculty and staff)

About Waseda Mail (for faculty and staff)

Waseda Mail (for faculty and staff) uses Microsoft’s cloud-based Office 365 Email system. In addition to improving convenience through support for a wide range of information devices such as smartphone and tablets, the new system also strengthens security through measures that counter spam and virus-infected emails while preventing information leaks from malware infection and fishing attacks.

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Initial settings when using Waseda Mail (for faculty and staff)

When first using Waseda Mail (for faculty and staff), users will need to individually configure the initial settings. Please refer to the pointers below for details.

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Methods of logging (signing) into Waseda Mail (for faculty and staff)

If using MyWaseda

logging into

  • After logging into MyWaseda, click [Waseda Mail] from [Email] in the [Home] menu to use Waseda Mail.
  • If not using MyWaseda

    Waseda authentication

    1. Navigate directly to the following link:https://outlook.office365.com/waseda.jp
    2. Enter your Waseda ID and MyWaseda login password, and click Login.
    3. ・Login ID:WasedaID
      ・Password:MyWaseda login password

    If logged into Waseda Mail but the Office 365 sign-in screen is displayed

    Office365signin

    1. If the Office 365 sign-in screen is displayed, click on the account you want to use.

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    Recommended environment (OWA: Outlook Web App) for Waseda Mail (for faculty and staff)

    Note that the various services or systems may not function in unverified environments.
    Verified environments for Waseda Mail (for faculty and staff) (OWA: Outlook Web App) are outlined below.

    Waseda Mail (for faculty and staff) (OWA: Outlook Web App)
    • Waseda Mail runs in the latest or immediately previous version of Internet Explorer. After a new version of Internet Explorer is released, users may continue to use a version of Internet Explorer other than the latest or immediately previous version for a certain period, but proper operation cannot be guaranteed in such case.
    • Waseda Mail runs in the latest versions of Safari, Chrome, Firefox browsers.
    [!] If using the Microsoft Edge, some functions may not work.

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    Main specifications of Waseda Mail (for faculty and staff)

    • The maximum mailbox size for users will be 100GB.
      * Users who exceeds the maximum mailbox size will no longer be able to send or receive emails.
    • The maximum size per email will be 35MB.
    • Restrictions apply to changing sender details.
      * Waseda Mail for faculty and staff uses Microsoft’s cloud-based Office 365 Email system, and email spoofing is prohibited by the system. If you would like to change your Waseda Mail’s sender name, you need to change it from MyWaseda.   

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    Using Waseda Mail (for faculty and staff) (OWA: Outlook Web App)

    Inbox display

    the top screen

    1. If the top screen on the right is displayed, Click [Mail].

    Screen configuration

    * The screen configuration may be different depending on the browser used.

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      Name Function Description
    New Create new email To create a new email message, select []
    Folder list Folder browsing, Create folder The folder list shows all the folders in the mailbox.
    This includes favorite and other folders.
    ・Clicking [More] brings up the folders for all mailboxes.
    ・Hovering your mouse cursor over [Folders] displays a button as in [Folders +], allowing you to create a new folder.
    ・Selecting [] hides the folder list.
    [Search] textbox Email search
    When entering a keyword in the [Search Mail and People] textbox and clicking the icon, you can search for email text or email senders.
    Message list Message list In addition to displaying email messages stored in the present folder, this list shows additional information such as the number of unread messages, attachment files, flags, and categories.
    ・By selecting the downward arrow indicator [Filter] and selecting the [Filter], [Sort by], or [show as] options, you can alter the display format.
    ・If you select individual messages, the mini toolbar [] is displayed. This allow you to conduct email operations such as [Delete], [Mark as read], [Flag this message], and [Keep this message at top of your folder ].
    Browser window Browse, reply to, delete emails, etc. Displays the contents of the selected message.
    ・Using the [] displayed at the upper right of the browser window allows you to conduct email operations such as [Reply], [Reply all], or [Forward].
    ・A new command bar [] is displayed at the top of the screen, allowing you to access functions such as deleting email, batch processing, moving emails etc.
    ・Selecting other [] enables settings such as [Print] or [Create rules...].
    Settings Office 365 settings, Email signature, Inbox rules Allows configuration of email signature, inbox rules, etc.

     

    Operation methods for Waseda Mail (for faculty and staff)

     

    Online help for Waseda Mail (for faculty and staff) (OWA: Outlook Web App)
    Get help with Outlook on the web

     

    Users’ Guide for Waseda Mail (for faculty and staff) (PDF version)
  • Users' Guide for Waseda Mail (for faculty and staff)
    1. Log in, log out
    2. Inbox display and screen configuration
    3. Browse email and downloading attachments
    4. Create and send new messages
    5. Reply to, reply to all, and forward received emails
    6. Mark received emails as spam
    7. Draft message commands
    8. Search email messages
    9. Using contacts(People)
    10. Organize emails
    11. Automatic email sorting
    12. Automatic email sorting (forward specific emails)
    13. Automatic forwarding of emails
    14. Configuring signatures
    15. Configuring out-of-office messages
    1. Change Waseda Mail’s sender name

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    Using email software or smartphone app

    Using email software

     

    When sending or receiving emails using email software such as Thunderbird, users will need to add server information as outlined below.

    General email software settings
    Email Address Your Waseda Mail address([email protected], [email protected]~.waseda.jp)
    Account Name or Login Name [Waseda ID]@o.waseda.jp
    * Not your Waseda Mail address
    * WasedaID is your MyWaseda login ID.
    * If you change your WasedaID, you need to change this.
    Password Your MyWaseda login password
    Account Type IMAP
    Note: Some clients can also use POP
    Incoming Mail Server settings Server name: outlook.office365.com
    Port: 993
    * Note: Port 995 if POP is used
    Security Type: SSL
    Outgoing Mail Server settings (SMTP) Server name: smtp.office365.com
    * If using Gmail as email sofware,
      server name is "outlook-apacnorth.office365.com"
    Port: 587
    Security Type: STARTTLS or TLS
    Authentication Type: Use SMTP authentication
    Supported email software
    Examples of supported email software
      Latest version of:
    • Outlook for Windows and MacOS
    • Mozilla Thunderbird
    • Standard Mail app on Mac OSX 10.12
    • Mobile Outlook App for iOS and Android OS
    • Standard Mail app on iOS 10

    Using a smartphone app

     

    Users can browse and access other email functions via smartphone apps (Outlook app on iOS or Android) on iPhones, iPads, Android phones or Android tablets.
    When doing so, please refer to the information outlined in the links below.

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    Inquiries

    If you have any other questions, please contact us by email. Click HERE for contact methods.

     

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