Doctoral Thesis


Schedule regarding the procedures for the Doctoral Thesis Submission

Graduate School of Asia-Pacific Studies PhD.Program Flowchart are available here.  

NEW:The submission schedule of “Establishment Report of the Guidance Committee” and “Research Plan” are available here. #Updated on Feb 27th, 2018

NEW:September 2018/March 2019/September 2019 Completion “Doctoral Thesis Submission Schedule” is available here.  

Formats necessary for PhD Program procedures

 Document  Format Sample 
 Doctoral Thesis Guidance Committee Establishment Report  Ms-WORD


 Research Plan Ms-WORD


 Summary of Interim Presentation Format (English) Ms-WORD


 Application for Interim Presentation Ms-WORD


 Report of Interim Presentation Ms-WORD


 Formats necessary for submission of PhD dissertation

Students →Office

 Document  Format Sample 
 Doctoral Thesis Application Check List(English) #Updated on May 19th,2017 PDF
 Application for Doctral Degree (English) Ms-WORD Example(PDF)
 Curriculum Vitae / Research Achievements (English)* Ms-WORD
 Report of Completing On-demand Contents Related to Research Ethics Ms-WORD


 Attestation of Authorship (English) Ms-WORD Example(PDF)

 Consent Agreement Form (Kyodaku-sho) (English)

Ms-WORD Example(PDF)
 Summary of Doctoral Thesis (English) Ms-WORD Example(PDF)


 Document  Format Sample 
 On Verification of Academic Honesty (Plagiarism etc.)(for Chief Advisor) Ms-WORD Example(PDF)
 Report of Examination of Treatise *Updated on October 25th, 2017  Ms-WORD  Example(PDF)

*If the deputy advisor is selected from outside the Graduate School of Asia-Pacific Studies (GSAPS) project research faculty, his/her CV should be submitted. (The format is the same when the PhD candidate submits his/her doctoral thesis.)  

Formats necessary for oral examination

 Document  Format Sample 
 Application for Oral Presentation Ms-WORD Example(PDF)
 On Verification of Academic Honesty (Plagiarism etc.)(for Screening Committee) Ms-WORD Example(PDF)
 Examination Report on the Doctoral Thesis Ms-WORD Example(PDF)

How to convert Word file to PDF/A file


Research Ethics

 Taking “Research Ethics” is one of the requirements for submittion of doctoral thesis. Please read here carefully and follow the appropreate method.

 【For current students】

While you are enrolled, it is required to register the regular course “Research Ethics/Introduction to Research Ethics (On-demand)” offered by the Global Education Center(GEC) and obtain the credits. Register the course during the course registration period set at the beginning of every semester, complete it and obtain the credits.

For more detailed information on the course, please also refer to the dedicated website.

Please check  here for how to register.

If you intend to withdraw from the program with the status of “completing the Doctoral Program requirements except for submission of dissertation” (研究指導終了による退学), you need to obtain the credit before withdrawal.

【For those who withdrawed from the program with the status of “completing the Doctoral Program requirements except for submission of dissertation” (研究指導終了による退学) before September 2016】

To take the course, registration is required. Please fill in the application forms available here and send them to the GSAPS office by postal mail.

The office will get in touch when completing the registration.

Procedure for Registration on “Research Ethics (For Reading / Watching)” course (On-demand course) 

#Only for PhD applicants who have completed the requirements of the Doctoral Program except for submission of the thesis and have withdrawn before September 20, 2016. 

Document Format
Application Form for Registration of Research Ethics (For Reading / Watching) [Format for alumni only] PDF
Attestation Form for using Course N@vi [Format for alumni only] PDF

【For those who took the designated 7 lectures before September 2016 (only applicable to the English version)】

Please consult with the Office by the end of November 2016. (Updated on 26th Oct 2016)


Research Performance Record (Twice a year)

 All the PhD students are required to submit this report twice a year (End of June and End of November) as PhD. students’ obligation.
How to submit: Please complete the registration form from this URL. (This URL is available in only June and November.)


Below is the information on certificates that can be issued for those who completed/withdrew the PhD program.

For those who completed

・Certificate of completion(certifies completion of research supervision, pass of dissertation, and degree conferral)
・Certificate of degree conferral(with Waseda diploma number/MEXT registration number)
・Transcript of academic record
・Transcript of academic record and certificate of completion(For those obtained degree while enrolled)
*The sample is available in the Office.

For those who withdrew after completing the PhD program requirements apart from dissertation

・Certificate of withdrawal(Certifies that the person completed the doctoral requirements except for the submission of the dissertation)
・Transcript of academic record

For those who withdrew

・Certificate of withdrawal
・Transcript of academic record

<When to be obtained>

For those obtained degree while enrolled

March completion⇒On and after 15 March
September completion⇒On and after 15 September

For those who withdrew after completing the PhD program requirements apart from dissertation

March completion⇒after the committee meeting in Feb *On and after 15 March for Certificate of degree conferral
September completion⇒after the committee meeting in July * On and after 15 September for Certificate of degree conferral
※Ask the Office for the specific date in the given year.

Other certificates

Certificate available

・Certificate of interim presentation completion
・Certificate of dissertation acceptance(after committee approval on submission)
・Certificate of expected completion (after committee approval on degree conferral)

For more details on certificates, please check the following link.

Bylaw Regarding Doctoral Thesis (Dissertation) in PhD Program

See here.