{"id":24993,"date":"2023-05-24T17:00:19","date_gmt":"2023-05-24T08:00:19","guid":{"rendered":"https:\/\/www.waseda.jp\/fsci\/gips\/?p=24993"},"modified":"2023-05-24T17:47:04","modified_gmt":"2023-05-24T08:47:04","slug":"contingency-measures-due-to-severe-weather-2","status":"publish","type":"post","link":"https:\/\/www.waseda.jp\/fsci\/gips\/other-en\/2023\/05\/24\/24993\/","title":{"rendered":"Absence from Classes, Class Cancellation Policy during Term"},"content":{"rendered":"

If you are absent from class (including not attending on-demand classes), have not submitted a report, or have not taken an exam, and if any of the following apply to you, you may request that your instructor give consideration so that you will not be disadvantaged in the evaluation of your grades by going to the IPS Office and following the procedures listed below.<\/p>\n

After receiving approval from the Office, you must submit a written request to your instructor at the classroom (or via Message My Teacher on Waseda Moodle, etc. ) for consideration of your absence. However, the final decision on the treatment of absences will be made by the instructor in charge of each course.<\/p>\n

1. Absence from Classes<\/h2>\n

\u25c6Bereavement Leave <\/strong><\/h3>\n

\uff081\uff09Scope
\nThis policy applies to all full-time students currently in the Waseda University system.
\n\uff082\uff09Number of days
\nStudents are eligible for up to seven consecutive class-meeting days for the death of a first-degree family member (parent, child), second-degree family member (sibling, grandparent, grandchild), or spouse (if international travel is involved, extra days may be granted).
\n\uff083\uff09Procedure
\nObtain a \u201cNotification of Absence due to Bereavement\u201d from the office of your affiliated department within ten days of the end of the period for which consideration is sought.
\nPromptly fill out and submit the completed \u201cNotification of Absence due to Bereavement<\/a>,\u201d along with appropriate documentation, such as a funeral acknowledgment card, to the IPS Office.<\/p>\n

*In the event the deceased is your guardian, it will also be necessary to follow the procedure to change guardians.\u2192\u300cChange of guardian<\/a>\u300d<\/p>\n

Obtain a \u201cSpecial Consideration Request for Absence due to Bereavement\u201d from the office of your affiliated department.
\nSubmit the \u201cSpecial Consideration Request for Absence due to Bereavement\u201d to your course instructor and seek special consideration for academic work missed during your bereavement leave.<\/p>\n

\u25c6Infectious diseases that should be prevented in schools<\/h3>\n

If you contract an infectious disease classified as an \u201cinfectious disease to be prevented at school,\u201d you must suspend your attendance in accordance with the School Health and Safety Law to prevent others from contracting the disease. If you are subject to (1) below, please follow the procedures described in (2).<\/p>\n

(1) Subjects
\nPersons who have contracted any of the infectious diseases listed on the following website
\nTypes of infectious diseases and criteria for the period of suspension of attendance (Health Center website<\/a>)<\/p>\n

(2) Procedures<\/p>\n

    \n
  1. Fill out the application form below and report to the university. *Please log in My Waseda
    \n    \u3010IPS\u3011Report of confirmed infectious diseases<\/a><\/li>\n
  2. In cases requiring absence from face-to-face classes, etc., explain the situation to the teacher in charge of each subject via \u201cMessage My Teacher\u201d on WasedaMoodle and ask for instructions.<\/li>\n
  3. After you are permitted to come to school or after the suspension period is over, ask the doctor who diagnosed you to fill out the\u00a0\u201cCertificate of Permission to Come to School for \u2018Infectious Diseases to be Prevented at School\u201d<\/a>\u00a0and submit it to the IPS Office.<\/li>\n<\/ol>\n

    \u25c6Jury Duty<\/strong><\/h3>\n

    (1) Scope
    \nThis policy applies to all full-time students in the Waseda University.
    \nN.B. College students may use their right to refuse such duty (under the right of civil law).
    \n(2)Procedure
    \nNotify the IPS Office and submit the \u201cNotice of Term of Service (Summons)\u201d you received.<\/p>\n

    2. Absence for personal and compelling reasons<\/span><\/h2>\n

    The \u201cpersonal and unavoidable reasons\u201d here refer to unavoidable reasons not directly related to the university, such as medical treatment at home or hospitalization due to illness or injury, legal affairs of relatives, return home, job hunting, etc. (Excluding absences for socially acceptable reasons, such as tardiness due to simple personal reasons or personal responsibility).<\/p>\n

    This procedure is voluntary. If you are going to be absent from a class or an examination at the Faculty of Science and Engineering, please follow the procedures below.
    \nPlease note that this procedure does not guarantee that consideration will be given to your grade. Absences from class for personal reasons will be determined on an individual basis by the instructor in charge of each course.<\/p>\n

    If you know in advance that you will be absent, please contact your instructor in advance. If you are unable to contact the instructor in advance due to an unforeseen accident or unavoidable circumstances, please notify the instructor after the fact. If you are instructed to take alternative measures, please follow the instructions.<\/p>\n

    The instructor will determine the impact of the absence on the grade evaluation, taking into consideration the reason for the absence.<\/p>\n

    If requested by the instructor, please obtain official documents to prove your absence (\u201cdoctor\u2019s certificate,\u201d \u201cinvitation letter from a wedding or funeral,\u201d \u201ccertificate of participation in employment interview or employment examination issued by the company where you wish to work,\u201d etc.) and present them to the instructor when reporting your absence. In addition, it is advisable to present this document in advance when contacting the instructor.<\/p>\n

    Please contact the Sports Center of the Athletic Department regarding the procedures for absences due to games, etc. in the Athletic Department.<\/p>\n

    \u25c6How to contact<\/p>\n

    For face-to-face classes, it is possible to speak with the faculty member in charge of teaching. You can also contact the instructor via “Message my Teacher” or “Waseda Mail” with your student ID number, your name, and a detailed inquiry about the class.<\/p>\n

    *Manuals can also be accessed from the [Manuals] section of the MyWaseda menu.
    \nLog in to MyWaseda
    \n\u2514 Homepage Right-side menu [Manuals]
    \n\u2514 [ Waseda Moodle manual (for student) ]<\/p>\n

    3. Class Cancellation due to Severe Weather<\/strong><\/h2>\n

    Any decision to cancel classes, postpone examinations, or enact other contingency measures due to severe weather is the responsibility of the University and will not be based solely on warnings and advisories issued by the Japan Meteorological Agency.<\/p>\n

    However, when weather conditions are severe (heavy rainfall, flooding, high winds, blizzard conditions, heavy snow, etc.) or when a warning has been issued by the Japan Meteorological Agency and a determination has been made by the University that current conditions pose a danger to the safety of students, faculty, and staff, the University will enact contingency measures such as the cancellation of classes and postponement of examinations, etc. Please be aware, if there is no special directive issued by the University, classes and examinations will typically not be cancelled or postponed.<\/p>\n