WASEDA University School of International Liberal Studies

Credits earned during the study abroad period have to be converted to the equivalent number of Waseda University units according to the Credit Transfer Methods outlined below. It is not possible to directly transfer the number of units earned at the host institution.

General Information

• Recognition can be given only to the total number of units earned, not to specific course subjects taken and grades received. With the exceptions noted below, all credits transferred are included in the “Elective Course” category under the SILS curriculum.
• Recognized credits are shown as grade “N” (Accredited) with the course title, “Transferred (Study Abroad) ” in the grade report available on Waseda-net portal. On the official transcript, the total number of credits is shown in the remarks column with the name of the institution and the period of study.
• All courses listed on the Official Transcript as receiving a Pass grade or above (such as A, B, C) qualify for credit recognition. Courses noted as Failed or the equivalent are disqualified.
• A maximum number of 40 Waseda credit units can be recognized.

Documents

In applying for credit recognition, the following documents must be submitted:

• The STUDY ABROAD CREDIT TRANSFER APPLICATION FORM (input via Course N@vi).
• The Official Transcript in English issued by the host institution. (Please attach an English or Japanese translation if no English transcript is available).
• Any supplementary certificates providing evidence concerning courses taken that are not listed on the Official Transcript (for example, TSA modules or Internship courses)

Credit Transfer Methods

• Calculation of the number of Waseda University units to be recognized will be based on your achievements in relation to the standard course load on the program in which you are enrolled.
• Students successfully undertaking a standard annual course load at their host institution should expect to receive Waseda credit units within the range typically achieved over two semesters by a student studying at SILS, that is, 32-36 units.
• The specific number of Waseda credit units assessed will reflect the number of local credit units, class hours, educational content, level of difficulty, and grades achieved in the actual courses taken.
• It is the responsibility of the student to acquaint her/himself with the credit system employed on the overseas program in which s/he is enrolled. This includes the credit units employed (e.g. "Earned Hours" or "Earned Credits" in many American institutions, or "ECTS Units" in most European countries), the relative credit weighting of different courses taken, and the standard course load. (Note that the standard course load on many TSA programs will include both specific TSA modules designed for Waseda students and general courses also available to local students. TSA courses for Waseda students may often not be evaluated in local credit units. In case of uncertainty, please consult the local Program Coordinator.)
  *Special credit transfer arrangements for Second Language and Japanese Language credits
• Students may choose to have Second Language credit units earned during study abroad recognized as those for "Second Language (Compulsory)" courses at SILS rather than among "Elective Courses". In this case, applicants must fulfill the actual class time necessary to meet the conditions for blocks of 2 credits. (Singles credits cannot be recognized.)
• Study Plan 2 students may chose to have Japanese Language credit units earned during study abroad recognized as "Japanese Language" credits at SILS rather than among "Elective Courses". In this case, applicants must fulfill the actual class time necessary to meet the conditions for blocks of 6 credits. (Blocks of less than 6 credits cannot be recognized.)
• In both the above cases, general SILS Curriculum requirements must be complied with, and the following calculation method should be employed:

• Recognized credits are shown as grade "N" (Accredited) with the course title, "Transferred (Study Abroad)" in the "Other language" or "Japanese" category in the grade report available on Waseda-net portal.
• On official transcripts, the total number of recognized credits including elective courses is shown in the remarks column with the name of the institution and the period of study.

*  Credit transfer arrangements for Internship, Tutoring, and other Volunteer programs

A. Programs organized and recognized by the host institution If the program is listed on the Official Transcript or other official certificate, credits may be included within the total number of “Elective Course” credits earned during study abroad. In this case, submission of the relevant certificate and an application from Course N@vi is also necessary. B. Programs NOT organized and recognized by the host institution (Internship only) In this case, you must apply to the SILS Global Network Center (sils-internship@list.waseda.jp) BEFORE the program begins. Credits can only be recognized when all SILS internship credit recognition requirements are met. In this case, 60 hours of program activity is equivalent to one Waseda credit unit, up to an maximum of 4 units overall. For details,
please refer to the SILS website (Internship, Career Placement)

This information is for students who are returning on Spring 2012 and is subject to be updated.

Time	Content	Detailed Explanation
While Abroad/Right after Studying Abroad	Input of Study Abroad Completion Report (SILS) and Study abroad credit transfer Application form by Course N@vi	Please input two forms given below by Course N@vi. Waseda-net Portal→ Course N@vi→ Procedure on returning from study abroad Click on both folders given below to answer: 1. Study Abroad Completion Report (SILS) 2. Study abroad credit transfer Application form [For students who are returning to SILS on Fall 2011] or [For students who are returning to SILS on Spring 2012] ★ All the questions including “Course Overview” should be properly filled in. Those applications with insufficient description in “Course Overview” portion will not be accepted. ★ All the courses which are stated in the Transcript should be entered in this Application Form. Those applications which number of courses in the form differs from that in the Transcript will not be accepted. ★ When you finish entering all the contents in the Application Form, do not forget to click “Sure”, then “Answer” to activate your application. Please confirm that the status “Answer” and “Answer date” are shown in your screen.
Right after Studying Abroad	Transcript Submission (To SILS Office)	Please bring back 2 copies of all transcripts (one for your　own use, the other for credit transfer), and submit 1 copy to the SILS office.
	CIE Notification and Report of Completion of Study Abroad	Please fill out the Report of Study Abroad Completion for CIE as well. Waseda-net Portal → System Service → Application form→ Notification of Completion of Study abroad and Report of Return
	Credit Transfer Result Announcement	The credit transfer screening will be held based on your input data and transcript. After that, the result will be announced through Waseda-net Portal, so please check Waseda-net Portal frequently
After the result announcement Abroad/ Returning to SILS	Consultation about the announced credit transfer result (If necessary)	If you wish to consult about the announced credit transfer result, please contact the SILS office at  <sils-ac@list.waseda.jp> within two weeks from the announcement of the results. In case your inquiry needs to be processed with an interview, arrangements can be made with the Study Abroad Committee.

Schedule for credit transfer

Application deadline (Course N@vi & Transcript)	Result notification
2/7（Tue）23:59 *Final Deadline for students who are returning on Fall 2011	2/24（Fri）
3/26（Mon）23:59	4/13（Fri）
4/16（Mon）23:59	5/11（Fri）
5/21（Mon）23:59	6/8（Fri）
6/25（Mon）23:59	7/13（Fri）
7/23  （Mon）  23:59 *Final Deadline for students who are returning on Spring 2012	8/10  （Fri）

*Subsequent schedule will be updated as needed. The deadline of credit transfer procedure for those planning to return to Waseda University in Fall 2012 is scheduled to be early February 2013.

Attention!

• The credit transfer process may be delayed if anyone in the same program does not complete the requirements, or your application is incomplete. The schedule above is only as a guide. The credit transfer will be carried out even if the documents are submitted after Aug 21. However, please notify us in advance if you cannot meet the deadline.
• Please request your institution to deliver your transcript to your postal address, even if you were informed that it will be sent to Waseda University. Further, please ensure that you submit one copy of the transcript to the SILS office. (Even if the transcript is directly dispatched from the host institution to Waseda University, we cannot confirm the arrival date, and hence, the credit transfer examination may be delayed. Moreover, the original transcript will not be returned to the student.)
• The official transcript can be submitted either at the SILS office or by mail before it reaches us. We recommend that the mail be sent by registered mail （e.g., Kan-i-kakitome 簡易書留）. Please write your name and student ID number on the upper right-hand side in pencil (ordinary or mechanical).

TSA Program

Those who participated in the TSA Program may be required to submit additional documents besides the official transcript. If some of the courses you took were not on the transcript, then you need to submit documents that certify that you took the course. If all the courses are on the transcript, then only the official transcript needs to be submitted.

TSA Program Additional documents to be submitted to the SILS office (Reference)
（Updated on 2007.07.19）