Subsidies for releasing a thesis

    at an international academic conference
(For Doctoral Students)
Kokusai kaigi ronbun happyou hojo hi


 

These subsidies are designed to cover part of the costs incurred by graduate school doctoral program students in releasing their research thesis at an international academic conference, symposium, or other meeting. Among such costs are (1) thesis registration fees and (2) overseas travel expenses.

sStudents eligible for subsidiest
Graduate school doctoral program students (excluding research associates, students already receiving financial aid as Grant-in-Aid for JSPS fellows, and students taking a yearfs leave of absence) are eligible for these subsidies. Students taking time off from school to study abroad are eligible for the subsidies as well.

sInternational conferences covered by subsidiest
Theses subsidies cover international academic conferences and symposiums sponsored by established academic societies with participants from at least two countries.

sAmount of subsidies and number of times financial support can be receivedt

‡@ Thesis registration fees

Up to JPY 55,000 will be provided to eligible students to finance part of the thesis registration fee for international academic conferences. Eligible students can receive such subsidies only once a year.

 

Note: The subsidies covers only expenses related to the studentfs participation in the academic conference. Expenses incurred in participating in convivial parties are not to be covered by the subsidies.

 

‡A Travel expenses subsidy to release a thesis at an academic conference being held overseas 

Up to JPY 110,000 will be provided to eligible students to cover part of their travel expenses when they release their thesis at an international academic conference or symposium being held overseas.

Eligible students can receive such subsidies only once a year.

 

Note: The travel period for which subsidies to cover transportation and accommodation costs are to be provided is calculated by counting the number of days and nights the student requires if he/she arrives at the venue of the academic meeting on the day before the meeting and leaves on the day the meeting ends.


 

Accommodations

charges

( per night)

Location A

Location B

Actual expenditure
imaximum JPY19,300j

Actual expenditure
imaximum JPY16,100j

Airfare

Actual expenditure
ithe lowest farej

 

Location A: Los Angels, New York, San Francisco, Washington D.C., Geneva, London,@

Moscow, Paris, Abu Dhabi, Jeddah, Kuwait, Riyadh, Singapore, Abidjan

Location B: All other cities and areas



sProceduret
Any student planning to apply for subsidies to cover the costs incurred in announcing his/her thesis at an international academic conference or symposium is asked to submit the appropriate application form to Waseda University via the relevant department office.  The application form should be accompanied by a pamphlet indicating that the student is to release a thesis at the conference or symposium and a document specifying the amount of the thesis registration fee as well as its receipt. For students planning to release a thesis at an academic conference or symposium being held overseas and who wish to apply for subsidies to cover part of their travel expenses, please fill in the form for permission for overseas trips (Request for Research Trips), which is available at the relevant department office, and submit it to Waseda University along with a receipt for the plane ticket. If the plane ticket cost less than JPY 110,000, please submit your receipt for accommodations charges as well.

Note: If a credit card was used to pay for the thesis registration fee, plane ticket, and/or accommodation charges, please submit the original receipts you received for such payments and a photocopy of your credit card bill indicating the specific payments. Also, please black out any items not related to these charges.

For further information, please refer to www.waseda.jp/rps/insei/index.html

*Please refer the relevant department office about the application due date in submitting application in the end of the fiscal year. Due date will be set because of procedure of accounting.

 

 

Subsidy for photocopying costs

This subsidy is intended to cover part of the costs incurred by doctoral program students in photocopying documents used in research activities.

sStudents eligible for subsidyt
Graduate school doctoral program students (excluding research associates and students taking time off from school for a year) are eligible for these subsidies.

sAmount of subsidiest
Eligible students can receive JPY 5,000 per year under this subsidy system.

sProcedurest
The relevant department office will post the names of their respective students who are eligible for the subsidies on bulletin boards. Such students will be asked to follow the instructions given by the department office to receive the subsidies.