Language Exchange (Fall Semester 2008)

1. Outline

The ICC Language Exchange is a program that matches interested language learners (one-on-one or small group of three) to teach and learn each other's languages and cultures.

2. Eligibility

Waseda University students, faculty and staff (including visiting scholars and researchers)

3. Period

October 2008 – January 2009 (4 months)

4. Orientation

Interested participants of the Language Exchange Program are required to attend an orientation session (those have attended an orientation previously are exempt). Around 10 orientation sessions will be held from September 22nd until October 16th. Please check the specific dates and times of these sessions from the Orientation Booking screen on Waseda-net Portal.

5. Registration Periods & Result Announcement

	Registration Period	Result Announcement
1st Registration Period	September 20th (sat) – 26th (fri)	October 3rd (fri) Noon
2nd Registration Period	September 27th (sat) – October 3rd (fri)	October 10th (fri) Noon
3rd Registration Period	October 4th (sat) – 10th (fri)	October 17th (fri) Noon
4th Registration Period	October 11th (sat) – 17th (fri)	October 24th (fri) Noon

6. Common Courtesy
a) Make sure that both partners have equal time both teaching and learning the specified languages.
eg.1) For a two hour session, split into two 1 hour blocks for each language.
eg.2) Rotate the language each session
b) Respect your partner's cultural background and unique way of thinking. Remember that the Language Exchange Program is not just for learning language, but also for finding out more about different cultures.
c) Please consult with the Language Exchange Program Coordinator at the ICC if you have any issues during the course of the program.

7. Q&A
Q1. Due to unforeseen circumstances I am no longer able to attend my allocated orientation session. Is it possible to change the date?
A1. Yes. Please change and submit the date of the orientation session you will attend on Waseda-net Portal. This can be done more than once if necessary. You do not need to inform the ICC of the changes.
Q2. How do you match applicants?
A2. Applicants will be matched by a "condition matching" approach - applicants are matched according to their stated information/conditions (language interests and abilities, time schedule, etc.). However, imbalance in the number of applicants of each registered language may lead to a matching where not all conditions are perfectly matched.
Q3. I started the language exchange with my partner, but it has become extremely difficult to continue because of my class workload, etc. Do I still need to submit a report, even though I've only met my partner a few times?
A3. Yes. All participants (regardless of how many times they met their partner) need to submit a report.

8. Process

Step	Who?	Action	Note
Step 1	You	Book Orientation through Waseda-net Portal Please book an orientation session (held from September 22nd to October 16th) through Waseda-net Portal. (Capacity: 50/session) [Waseda-net Portal] - [System Services] - [Application] - [ICC Language Exchange Orientation Booking]	Those who have already attended an orientation session in the past are not required to sit the orientation again.
Step 2	You	Attend Orientation @ ICC Attend the orientation session that you have booked.	Please remember to be punctual.
Step 3	You	Registration through Waseda-net Portal Register for the program through Waseda-net Portal. You will be sent a confirmation email to your Waseda-net email address. [Waseda-net Portal] - [System Services] - [Application]- [ICC Language Exchange Registration]	Before registering!! ・First time participants ⇒ Have you attended the orientation? ・Past participants ⇒ Have you submitted your report?
Step 4	ICC	Matching Matching will be conducted over 4 separate periods.	If you are not successfully matched during one period, your entry will automatically be forwarded to the next period.
Step 5	ICC	Result Announcement Student ID numbers of those who are matched with his/her potential partner will be announced in the “International Programs” section of Waseda-net Portal from October 3rd (fri) until October 24th (fri). *Information will be updated every Friday at noon	Only those who have been matched will have their Student ID numbers displayed. If you can't find your ID one week, please check back the following Friday.
Step 6	ICC	First Exchange Session Scheduling Based on your registration, the ICC will schedule your first exchange session and inform you via email.	Please make sure that your email account is not over storage quota.
Step 7	You	Confirmation of the First Exchange Session Date Send the ICC a confirmation email regarding the First Exchange Session date and time.	Not showing up for your First Exchange Session without contacting the ICC automatically cancels your matching.
Step 8	You	First Exchange Session @ ICC Meet your partner for the first time at the ICC Lounge.	Don't exchange contact details at the First Exchange Session.
Step 9	You	Submit Participation Confirmation Form After the First Exchange Session, both partners indicate whether they want to continue with their matched partner by submitting a confirmation form. If you wish to be matched with a different partner, after submitting the confirmation form, the ICC will try to match you with another partner (this may not be possible in all cases).
Step 10	ICC	Notification of Partner's Contact Details Upon mutual consent from both partners, the ICC informs both partners’ phone numbers and e-mail addresses.
Step 11	You	The Language Exchange Officially Begins! After you have received your partner's contact details from the ICC, please arrange all further sessions yourselves.
Step 12	You	Submit Participation Report via Waseda-net Portal Please submit a report through Waseda-net Portal during the specified period of January 20th – 31st, 2009.	Failure to submit report will result in you being unable to participate in future Language Exchange Programs.

9. Download
Outline
Flow Chart

Inquiries: TEL: 03-5286-3990 E-mail: lan-ex@list.waseda.jp

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Language Exchange (Fall Semester 2008)