for Students

Certificates and Transcripts

INDEX

Types of Certificates for Alumni

  • Transcripts
  • Certificate of Graduation
  • Certificate of Graduation with Grades (Only in Japanese)
  • Certificate of Withdrawal
  • Certificate of Enrollment (Only for research students)

[Notice] Please come to the GSAPS Office or send a written request by mailed letter. Request by telephone or e-mail are not acceptable.

How to Apply for Certificates at GSAPS Counter

Be sure to bring

  • Photo ID (driver's license card, passport, etc.)
  • Certificate Fees (300 yen per copy)

Applications can be made during the office hour. Issuance within the day.

How to Apply for Certificates in writing (mailed letter)

Please send the following doucuments to the GSAPS office.

1. Free-style Application form that indicates:
your GSAPS Student Number,**
your full name,
your birthday (year / month / day),
year of entrance,**
year of graduation,**
program attended,
type of certificates and numbers,
whether the certificates should be sent in a sealed and signed envelope,
your day time contact telephone number
** Please indicate if you can recall it.
2. Copy of your photo ID such as driver's license card and passport
3. Certificate fees: 300 yen per copy.
Please purchase a fixed amount postal money order at the post office to be sent in Japan or International Reply Coupons* or International Postal Money Order to be sent abroad and enclose it (them) with your application.
4. Self-addressed envelope with postage
Postage fee unit: Japanese yen Certificates to be sent in Japan
Postage fee (for express) Number of copies in a signed and sealed envelope
¥80 (¥350) up to 3 copies up to 1 copy
¥90 (¥360) up to 9 copies up to 4 copies
¥160 (¥430) up to 20 copies up to 9 copies
Certificates to be sent abroad Air Mail Postage fee (number of International Coupon)
unit: Japanese yen
Postage fee Number of copies in a signed and sealed envelope
¥150 (1 copy) up to 3 copies up to 1 copy
¥300 (2 copies) up to 9 copies up to 4 copies
¥450 (3 copies) up to 20 copies up to 9 copies
EMS Rate by region (number of International Reply Coupon) unit: Japanese yen
Region Asia Oceania, North/Central, America, Middle East Europe South America, Africa
Rate ¥900 (6) ¥1,200 (8) ¥1,500 (10) ¥1,700 (11)

How to apply by proxy

For the purpose of protection of personal information, Waseda University issues certificates based on the request made by the person designated on the certificate only. However, exception will be made only if the proxy brings the following items at the GSAPS counter:

  • a free-style application form (see above)
  • a written and signed consent of the person
  • a copy of photo ID both of the person and the proxy
  • certificate fee: 300 yen per copy

FAQ

Does the transcript indicate the grade point average (GPS)?
No it does not.
Does the transcript indicate the F (fail) mark?
No it does not.
How do grades appear on a transcript?
For those who entered GSAPS until academic year 2005: Grades will be stated as A, B and C. A+ or B+ on grade report will appear as A or B.
For those who entered GSAPS in or after academic year 2006: Grades will be stated as A+, A, B, C on a transcript.
Does the transcript indicate graduation date?
No. It indicates entrance date only.
Does the certificate indicate a birthday?
Yes it does.
How does my name appear on English certificates?
In principle, your name in alphabets registered at a time of your entrance procedures will appear on certificates.

Contact Address

Registrar (Certificate)
Graduate School of Asia-Pacific Studies Waseda University

NIshi-Waseda Bldg.7F, 1-21-1 Nishi-Waseda, Shinjyuku-ku,
TOKYO 169-0051 JAPAN

TEL: +81-3-5286-3877
FAX: +81-3-5272-4533
E-mail: gsaps@list.waseda.jp

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