Waseda Business School
(Graduate School of Business and Finance)

Leave of Absence is an applicable system for students being absent from school for more than two month with a warranty.

Any student who chooses to petition for a Leave of Absence must submit a completed application (co-signed by his/her guarantor) to the WBS Office by the designated dates of April 30 for Spring Semester and October 31 for Fall Semester.

In case you can’t come WBS office and need to petition by post mail, please inform WBS office in advance.

When the petition is granted by the faculty committee, an official notice will be sent by post to both students and his/her guarantor. In this case the tuition and fee for the relevant semester will be 50,000yen as an registration fee.

If the petition exceeds the above deadline, the total amount of tuition and fees for the relevant semester will be charged.

Petition will not be admitted through June 01 to September 20 for spring semester absence and through December 01 to march 31 for fall semester absence and for yearly absence.

<Leave of Absence for Spring Semester>

*Students taking leave immediately upon enrollment in April are responsible for the designated school expenses regardless of the date of application.

*Students are needed to pay for Student Health Promotion Mutual Aid Association Fee 1,500 yen per each semester.

<Leave of Absence for Fall Semester>

*Students taking leave immediately upon enrollment in September are responsible for the designated school expenses regardless of the date of application.

*Students are needed to pay for Student Health Promotion Mutual Aid Association Fee 1,500 yen per each semester.

【NOTE】

žAs a general rule, leaves of absence are only granted for a semester period within the relevant academic year. Exceptional circumstances may grant students leave totaling a maximum period of:

žMBA: two (2) years, or four (4) semesters* (*one (1) year, or two (2) semesters in the case of One-Year MBA Programs)

žScholarship recipients may be asked to take procedures to suspend their scholarship award or return all or a portion of the award to the University. Please contact the Scholarships and Financial Assistance Section in advance.

žInternational students currently enrolled on a “Student” visa will be required to obtain a visa status change or return to his/her home country. International students who return to their home country while on leave must newly acquire a “Student” visa upon returning to study at Waseda University. Failure to recover their visa ahead of time will hinder the student from entering Japan in time for the new semester.

1) Voluntary withdrawal

When a student petitions for voluntary withdrawal, the petition may be granted subject to the approval of the faculty committee. In such a case, the student must submit a completed ‘Withdrawal application (cosigning by a guarantor)’ along with his/her student ID card. When the petition is granted by the faculty committee, an official notice will be sent by post to both students and his/her guarantor.

Even in the case of leaving in the middle of the semester, the school fees for that semester must be paid (see the following table).

2) Administrative withdrawal

The following cases may be designated ‘administrative withdrawal’ after deliberation by the faculty committee.

1) Cases where the prescribed years of school are over.

2) Cases where research guidance is over (in the case of doctoral program).

3) Cases where the allowable time to fulfill the requirements established by WBS, to proceed to one grade to the next, is over.

4) Cases where the attendance criterion established by WBS has not been met, without justifiable reason.

5) Cases where the required number of credits within the prescribed period established by WBS has not been fulfilled, due to neglect of studies.

6) Cases where the tuition and fees have not been paid.

In the case of the failure to pay tuition and fees, the student automatically loses student status; such cases will be regarded as administrative withdrawal, dating from the last day of the last semester in which the tuition and fees were paid. The school registration and the academic record during the period tuition and fees were not paid will be declared null and void.

3) Disciplinary withdrawal

Cases of disturbing the order of university or acting in a manner contrary to a student’s duty may be designated disciplinary withdrawal.

【NOTE】

Scholarship recipients may be asked to take procedures to suspend their scholarship award or return all or a portion of the award to the University. Please contact the Scholarships and Financial Assistance Section in advance.

International students currently enrolled on a “Student” visa will be required to obtain a visa status change or return to his/her home country.