Article 1. General Provisions
(Name)
1.1 This association
shall be called " Waseda University Alumni
Association (WUAA)."
(Objectives)
1.2 The objectives of the WUAA shall be:
to maintain mutual communication amongst alumni and enrich their organization;
to foster a cooperative relationship between Waseda University and the alumni members and enhance the partnership with them;
to foster Waseda University's business.
1.3.1
The official headquarters of WUAA shall be located within Waseda University's campus and its branches in each prefectural and city government, within the 23 Wards in Tokyo, and in Tama district. Also, the Alumni Association shall be able to operate branches abroad.
1.3.2
Organizations that are set up by alumni in the community, the occupational field, job type, faculties and departments, provided that they are reported, shall be registered as Tomonkai.
1.3.3
Out of the Tomonkai organizations overaseas, those that are set up by people who represent the nation and posess its own citizenship, shall be called Alumni Associations.
1.3.4
Any matter concerning branches and Tomonkai shall be determined through special provisions. Matters concerning Alumni Associations abroad shall be pursuant to that of Branches.
(Tomonsai Festival and Alumni Convention)
1.4.1
Tomonsai Festival shall be held once a year to maintain mutual communication amongst alumni.
1.4.2
The President shall be able to organize Alumni Convention at need in order to accomplish WUAA's objectives.
Article 2. Members
2.5 WUAA shall comprise of the following members:
1. Full members
2. Associate members
3. Parent members
(Full members)
2.6.1 Full
members shall correspond to any of the
following:
1. Alumni
of Waseda University
2. Faculty
alumni
3. Honorary
alumni
2.6.2 Full
members shall not become parent members.
(Associate members)
2.7 Associate members shall be enrolled in undergraduate courses at Waseda University.
(Parent members)
2.8 Parent members shall refer to the parents of associate members. However, nothing shall construe them of remaining parent members after their associate members become full members.
(Faculty alumni)
2.9 Faculty alumni shall mean members not corresponding to the first and third clause of Article 6, out of current or former Faculty members of Waseda University.
(Honorary alumni)
2.10.1 Honorary
alumni shall mean those full of personality
and insight, eligible to be recommended
for Waseda University alumni and are
approved by the board of representatives.
2.10.2 Any matter concerning Honorary alumni shall be determined through special provisions.
(Memebership fee)
2.11.1
Memebers shall pay a set membership
fee.
2.11.2
Any matter concerning membership fees shall be determined through special provisions.
2.11.3
WUAA shall primarily perform a sevice to those who pay the membership fee.
(Notification)
2.12
Memebers shall immediately notify the Alumni Association's headquarters and the head branch or headquarters of Tomonkai of any changes of address, name, and occupation.
(Awards)
2.13.1
WUAA shall be able to recognize
alumni who have made an outstanding contribution
to WUAA.
2.13.2
Any matter concerning alumni's recognition shall be determined through special provisions.
Article 3. Board Members
(Board Composition)
3.14 The Board of WUAA shall consist of the following officers:
1. The President
2. A Chairperson
3. A few Executive Committee members
4. Organizers (not more than 50 people)
5. Accountants (not more than three people)
(Board Members' Duties)
3.15 The duties of the Board members shall be as follows:
1. The President shall control the overall duties of the Board and represent WUAA.
2. The Chairperson shall assist the President, enforce conventionally-mandated decision Board duties and take responsibility for its enforcement. He shall be able to have the Executive Committee members share the enforced Board duties when necessary.
3. Executive Committee members shall assist the Chaiperson.
4. Organizers shall consist of Committees.
5. Accountants shall examine the accounts.
(Selection process of Board members)
3.16.1 Board
members shall be chosen as follows:
1. The Chancellor
of Waseda University shall assume power
as President.
2. Organizers
shall be appointed by the President out
of members upon apporoval of the board
of representatives.
3. The Chairperson
shall be appointed out of Organizers
by the President upon apporoval of the
board of representatives. The President
shall name a deputy out of Executive
Committee members in the absence or unavailability
of the Chairperson.
4. Executive
Committee members shall be appointed
out of the Organizers by the Chairperson
with the apporoval of the President.
5. Accountants
shall be appointed out of the members
by the President with the apporoval of
the board of representatives.
3.16.2 Notwithstanding
the provisions of second clause of preceding
paragraph, a few of Organizers shall
be appointed out of the officers of Waseda
University according to their duties,
by the President, who shall report to
the board of representatives.
(Board Members' Term of Office)
3.17.1 Board
members except for the President shall
be chosen for a four-year term. However,
they shall continuously conduct their
duties by the time their successors shall
be selected.
3.17.2 Substitutes shall be chosen for the remaining terms of predecessors.
(Recruitment of Board Members)
3.18 A vacancy for members of the Board shall be filled in accordance with the provisions of paragraph 16. However, it shall be able to be postponed until the next Board member selection.
Article 4. Delegates and Board of Representatives
(Delegate system)
4.19.1 WUAA
shall consist of not more than 1200 Delegates.
4.19.2 As the WUAA's supreme legislative body, Delegates shall form the Board of Representatives.
4.19.3 Any matters concerning the selection of delegates shall be determined through special provisions.
(Duties and resolution of delegates)
4.20.1 The
Board of representatives make decisions
on:
1. The approval
of organizers and Chairperson
2. BBudget,
settlement of accounts, borrowing (except
for temporary ones redeemed by current
fiscal year's revenue), and matters on
important asset acquisition and disposal.
3. Modification
of regulations and formulation, improvement,
and elimination of bylaws
4. Important
matters on profit-making business
5. Important
matters on WUAA operations
4.20.2 Unless
otherwise provided in the WUAA bylaws,
The Board of Representatives shall pass
a resolution with the majority of attendees.
(Convening of Board of Representatives)
4.21.1 The
President shall convene the Board of
Representatives biannually, in spring
and fall.
4.21.2 The President shall be able to convene the Board of Representatives on an ad hoc basis, should the President or one-tenth of the total delegates perceive a need to.
4.21.3 The President shall take the chair of the Chairperson of the Board of Representatives.
However, the Chairperson shall be able to act under President's orders.
4.21.4 The Board of Representatives shall not be able to resolve matters unless there is more than one-tenth of total delegates' attendance. However, it shall be able to consider delegates as present by proxy.
(Term of delegates)
4.22 Article 17 (of the Term) of Bylaws shall be applicable to the Board of Representatives.
Article 5. Organizer convention and committee
(Organizer convention)
5.23.1 WUAA
shall set up organizer convention, which
shall consist of;
1. Chairperson
2. Executive
Committee members
3. Vice Chairman
of the Committee
4. Local board
of representatives (named by the Chairperson)
5.23.2 Organizer
convention shall determine duties of
WUAA. However, it shall be able to consult
each committee when necessary.
5.23.3 The Chairperson shall convene Organizer convention and shall preside at it.
(Committee)
5.24.1 The
WUAA shall set up a Permanent Committee,
as well as a Special committee when necessary.
5.24.2 The Committee shall consist of organizers.
5.24.3 The Committee shall deliberate matters on the following events, and enforce them under the instructions of the Chairperson:
1. Advisory matters by the Chairperson or Organizer convention
2. Matters under the control of each Committee
5.24.4 The Chairperson of the Permanent Committee shall be an Executive Committee member, who shall preside at the Committee. However, the Chairperson shall name the Special Committee's Chairperson.
5.24.5 The Chairperson shall name the Vice Chairman of the Committee
5.24.6 Any matter concerning the Committee shall be determined through special provisions.
Article 6. Honorary adviser and Adviser
(Honorary adviser and Adviser)
6.25.1 The
WUAA shall be able to consist of a few
Honorary advisers and Advisers.
6.25.2 Honorary adviser and Adviser shall be as follows:
1. "Honorary adviser" shall be former President of WUAA
2. "Adviser" shall be the WUAA's Chairperson or a former Executive Committee member who has served for two-terms, more than eight years.
3. The President shall delegate Honorary advisers and Advisers.
Article 7. Supporting Delegates
(Supporting Delegates)
7.26.1 WUAA
shall be able to confer the name of Supporting
Delegates who have made a continuous
contribution to the WUAA after their
retirement.
7.26.2 Any matter concerning Supporting Delegates shall be determined through special provisions.
Article 8. FINANCIAL REGULATIONS
(Fiscal year)
8.27 WUAA's fiscal year starts on April 1st and ends on March 31st the following year.
(Overhead expenses)
8.28 WUAA's overhead expences are paid from the revenues, such as membership fees, donations, Waseda University report subscription fees and return on assets.
(Operational expenses reserve)
8.29.1 Excess
of income over expenditure each fiscal
year shall be transferred to the operational
expenses reserve. Excess of expenditure
over income shall be compensated from
the operational expenses reserve.
8.29.2 Use of Operational expenses reserve, except for the preceding paragraph, shall be able to be conducted upon approval of two-thirds of delegates present at the board of representatives meeting.
(Budget)
8.30 The Chairperson must draw up the revenue and expenditure budget for each fiscal year, and get the Board of respresentative's approval by the end of the previous fiscal year.
(Account settlement)
8.31 The Chairperson must draw up the revenue and expenditure account settlement for each fiscal year, send the accountant's audit report to the board of representatives, and get approval at the fall-time board of representatives meeting.
(Financial regulations)
8.32 Any matter concerning WUAA's financial regurations shall be determined through special provisions.
Article 9. Selection Procedures for Waseda University assembly members for budget
(Selection Procedures for assembly members for budget)
9.33.1 The
WUAA shall select assembly members for
the budget under the provision of Waseeda
University's regulations.
9.33.2 Any matter concerning assembly members for the budget shall be determined through special provisions.
Article 10. Miscellaneous Provisions
(Waseda University's scope)
10.34.1 The
first clause of Article 6 in WUAA's bylaws
shall include those graduated from or
complete:
• Higher school under the old system of education (Tokyo Senmon Gakko (College), Daigaku-bu, Senmon-bu(Jjnior colleges), School of Education, First Higher School, School for Chinese Students, Senmmon Gakko School Act, Undergraguate school under the old system of education, Prelimnary course, Graduate school)
• University under a new system (Undergraduate school, Graduate School)
• High school under the old system of education (Koushu Gakko, Koto-Kogakko,engineering school, Applied Fine Art Institute, Affilliated engineer traning school, Daiichi-Koto-Gakuin, Daini-Koto-Gakuin)
• High school under a new system (Technical high school)
• Advanced Teacher's Training Course
• Sangyo-Gigyutsu-Sensyu-Gakko-Honka
• Technical school
• Art and Architecture School of Waseda University (specialized program)
10.34.2 Postdoctorals of University under a new system in preceding paragraph shall contain those who have left school submitting a thesis out of doctoral course requirements.
10.34.3 Out of the schools reffered to in the first paragraph, Higher school under the old system of education, High school under a new system (Technical high school), Advanced Teacher's Training Course, Sangyo-Gigyutsu-Sensyu-Gakko-Honka, Art and Architecture School of Waseda University is not existing any more by organization reform.
(Modification of bylaws)
10.35 These bylaws shall not be able to change with two-thirds apporoval of the delegates present at board of representatives meetings.
(Formulation, improvement, and elimination of bylaws)
10.36 Formulation, improvement, and elimination of bylaws shall be carried out by the resolution of delegates.
(Secretariat)
10.37.1 WUAA
shall locate a secretariat in order to
hold jurisdiction over its duties within
the Headquarters.
10.37.2 Any matter concerning the secretariat shall be determined through special provisions.
Supplementary provisions
1. This revised bylaws shall be enforced on May 20 1990 and applied on April 1 1990.
2. Bylaws enforced on April 1 1987 shall be eliminated on the day of this bylaws' enforcement.
3. Those left with only having to submit thesis out of the doctoral course requirements before the enforcement of the revised bylaws, shall be considered as those who given a membership on a reference date following notwithstanding the provisions of fourth paragraph. Treatment as members shall be the same as postdoctorals whose grade shall belong to their reference date.
1. The appropriate Alumni before March 31 1987, March 31 1987
2. The appropriate Alumni from April 1 1987 to March 31 1988, March 31 1988
3. The appropriate Alumni from April 1 1988 to March 31 1989, March 31 1989
4. The appropriate Alumni from April 1 1988 to March 31 1989, March 31 1989
4. Those who shall be Chairperson and Executive Committee members before the enforcement of the revised bylaws, shall be considered as those who shall be considered as selected by these bylaws. However, their term shall be by May 31 1990, notwithstanding the provisions of first clause of 13th paragraph.
5. Those who shall be committee members before the enforcement of the revised bylaws, shall be considered as organizers who shall be considered as selected by these bylaws. However, their term shall be by May 31 1990, notwithstanding the provisions of first clause of 13th paragraph.
6. Those who shall be organizers before the enforcement of the revised bylaws, shall be considered as delegates who shall be considered as selected by these bylaws. However, their term shall be by May 31, 1990, notwithstanding the provisions of 17th paragraph.
7. The term of board members selected by the revised bylaws shall start on June 1 1990.
Supplementary provision
This bylaws shall be enforced on October 9, 1991 and applied to Faculty members on April 1 1990.
Supplementary provision
This bylaws shall be enforced on April 1, 1997.
Supplementary provision
This bylaws shall be enforced on April 15, 1998.
Supplementary provision
This bylaws shall be enforced on July 3, 1998.
Supplementary provision
This bylaws shall be enforced on October 1, 1998.
Supplementary provision
This bylaws shall be enforced on March 12,1999.
Supplementary provision
This bylaws shall be enforced on June 1, 2000.
Supplementary provision
This bylaws shall be enforced on October 5, 2001.
Supplementary provision
This revised bylaws shall be enforced on April 1, 2002.
The bylaws of the provisions of 7th paragraph shall apply on April 1, 2002. However, in the case that undergraduates pay the association membership fees set up in the membership fee provision before the enforcement of revised bylaws, they shall be considered as associate members.
Supplementary provision
This bylaws shall be enforced on October 5, 2002.
Supplementary provision
This bylaws shall be enforced on October 3, 2003.
Supplementary provision
This bylaws shall be enforced on October 1, 2005.
(Basis of the regulations)
1 This regulations shall be determined through the provisions of fourth clause of paragraph 3 of Bylaws. Branches and Tomonkai matters shall be based on this regulation.
(Branches)
2.1 The branches
shall be organization's local representative
body in each prefectural and city government,
within the 23 Wards in Tokyo, and in
Tama district.
2.2 Branches shall consist of the following officers:
1. District branch leader
2. Vice district branch leader
3. Secretary general
4. Other officers required by the branches
2.3 Branches shall notify the President immediately of a transfer or change in the following clauses:
1. District branch leader, Vice district branch leader, and Other officers in branches
2. Bylaws of branches
3. Location of office
4. Delegates or Waseda University assembly members for budget
2.4 Bylaws on branches of second clause of preceding paragraph shall regulate on the following clauses:
1. District branch leader, Vice district branch leader, and Other officers in branches
2. Selection process of Board members defined in terms of the preceding clauses
3. Selection process of delegates and Waseda University assembly members for budget
4. The relationship between Tomonkai in the same area
5. Revising process of bylaws of branches
(Tomonkai)
3.1 Tomonkai
shall be located to headquarters or branches
as follows:
1. Local Tomonkai
2. Occupational
field Tomonkai
3. Annual Tomonkai
4. Seminar
Tomonkai
5. Group activity
Tomonkai
6. Team Tomonkai
7. Voluntary
Tomonkai
8. Overseas
Tomonkai
9. School and Department Tomonkai
3.2 Tomonkai
shall notify the President of matters
as the following clauses:
1. Constituent
unit of members or range of area
2. Representative
and other officers
3. Bylaws of
society
4. Location
of office
5. Membership
roll
3.3 Tomonkai
that shall cosist of Alumni in each branch
must get prior approval of that branch
as stated in the preceding paragraph.
(Governing association of Tomonkai )
4 The Headquarters shall hold jurisdiction of Tomonkais that are provided from second to ninth clauses in the first section of third paragraph.
Supplementary provision
This reguation shall be enforced on May 20, 1990 and applied on April 1, 1990.
Supplementary provision
This regulation shall be enforced on October 7, 1993.
Supplementary provision
This regulation shall be enforced on June 1, 2000.
Supplementary provision
This reguation shall be enforced on October 5, 2002.
Supplementary provision
This reguration shall be enforced on October 1, 2004.
Supplementary provision
This reguration shall be enforced on October 1, 2011.
(Basis of the regulations)
1. This regulations shall be determined through the provisions of second clause of paragraph 10 of Bylaws. Matters on Honorary Alumni Selection shall be based on these regulations.
(Requirements)
2.1 Those who
satisfy the preceding first clause, are
hoping to become members and are recommended
by the branches and Tomonkai have the
qualifications required for becoming
Honorary Alumni.
1. Those who
have been enrolled in any institutions
which have educational corporation with
Waseda University
2. Those who
have completed the 1 year professional
course at the Systems Science Institute,
Waseda University.
3. Those who
have completed Waseda University's extension
center open college
4. Those who
have been enrolled in the School of Law
or have taken the course for chartered
accountants, and at the same time have
passed the bar exam or chartered accountant
exam
5. Those who
were conferred a PhD degree by Waseda
University without attending a graduate
course at Waseda University
2.2 Those
who are appropriate to following each
of first clause but not meet the requirement
of each clause preceding paragraph shall
be able to be recommended for organizer
convention.
1. Those who
are Waseda University officials and are
also recommemded by Waseda University
2. Those who
are admitted to be appropriate in committee
of general purpose
(Recommendation procedures)
3.1 Regarding
Reccomendations as provided in the preceding
Article, candidates' residential branch
or metropolitan Tomonkai, or the Tomonkai
to which they are attached to (or the
provisions of clause from second to ninth
of paragraph 1, Article 3, Regulations
on branches and Tomonkai ) shall submit
to the President resumes and qualification
documents to certify recommendation.
3.2 In the case that candidates shall correspond to the provisions of second and third clause of paragraph 1, Article 2, representatives or chief of organizations shall be able to recommend them notwithstanding the provisions of the preceding paragraph.
3.3 Notwithstanding the provisions of second clause of preceding paragraph, a few of Executive Committee members shall be appointed out of the officers of Waseda University according to their duties by the President, who shall report to the board of representatives.
3.4 In the case that candidates are appropriate to the provisions of first clause of second paragraph, preceding Article, shall be recommended by Waseda University notwithstanding the provisions of first paragraph.
(Selection procedures)
4 Honorary alumni selection shall be decided by the Organizer convention's consensual decision making through the discussion of committee of general purpose, and must get board of representatives' approval.
(Personal procedures and effectuation)
5.1 Those who
are approved to become Honorary Alumni
by the board of representatives must
submit admission pledge card and promptly
make ten-year lump-sum payment. They
shall become Honorary Alumni retroactive
to decision date in board of representatives
at the moment payment was conducted.
5.2 In the case that candidates are appropriate to the provisions of first clause of second paragraph, Article 2, Waseda University shall mail 100,000 yen delivery (they are not charged annual membership fee after its valldity), provided that candidates offer to make payment.
5.3 In the case that candidates are appropriate to following the provisions of first clause of second paragraph, Article 2, shall be recommended by Waseda University notwithstanding the provisions of the paragraph.
Supplementary provision
This revised bylaws shall be enforced on May 20, 1990 and applied on April 1, 1990.
Supplementary provision
This regulation shall be enforced on October 9, 1991 and applied to Faculty members on April 1, 1990.
Supplementary provision
This regulation shall be enforced on April 17, 1993.
Supplementary provision
This regulation shall be enforced on March 14, 1995 and applied to Faculty members on April 1, 1990.
Supplementary provision
This regulation shall be enforced on April 15, 1998.
Supplementary provision
This regulation shall be enforced on April 15, 1998.
Supplementary provision
This regulation shall be enforced on March 12, 1999.
Supplementary provision
This regulation shall be enforced on April 15, 1998.
Supplementary provision
This regulation shall be enforced on October 5, 2001.
Supplementary provision
This regulation shall be enforced on April 1, 2002.
Supplementary provision
This regulation shall be enforced on October 1, 2004.
Supplementary provision
This regulation shall be enforced on October 1, 2011.
(Basis of the regulations)
1 This regulations shall be determined through the provisions of second clause of paragraph 11 of Bylaws, and matters on membership fee amounts shall be based on this regulation.
(Annual membership fee)
2.1 Annual
membership fee of full member shall be
5,000 yen.
2.2 Annual membership fee of parent member shall be 4,000 yen.
(Lifetime membership fee) *Acceptance has stopped (2001. Oct. board of representatives' report)
3.1 Full member's
lifetime membership fee shall be 100,000
yen. However, fees for full members over
60 years old shall be 50,000 yen.
3.2 Those who pay lifetime membership fee shall be a paid-up member hereafter.
(Associate member's membership fee)
4 The membership fee for associate members, set up in bylaws Article 7 shall be 40,000 yen worth for ten years after their graduation.
(Payment procedures)
5 The payment of membership fees shall be cash payment, postal transfer, bank transfer, electronic withdrawal, Waseda credit card's withdrawal. In adition, membership fees set up in the preceding article shall be paid with second term academic fees in senior as account matter.
(Other Regulations)
6 Matters not set up in these regulations shall be consulted with organizer convention through the proceeding of committee of finance, and set up in the board of representatives. Another bylaw shall be made on the payment of associate member's membership fee.
Supplementary provision
This regulation shall be enforced on May 20, 1990 and applied on April 1, 1990.
Supplementary provision
This regulation shall be enforced on October 9, 1991.
Supplementary provision
This regulation shall be enforced on October 5, 1995 and applied on April 1, 1996.
Supplementary provision
This regulation shall be enforced on March 12, 1999.
Supplementary provision
This regulation shall be enforced on April 1, 2002. Article 4 (The payment of associated member's membership fee) shall be applied to graduands in March 2006 (enrolled in April 2002) on April 1, 1990.
Supplementary provision
This regulation shall be enforced on October 1, 2005.
(Basis of the regulations)
1 This regulations shall be determined through the provisions of second clause of paragraph 13 of Bylaws, matters on awards shall be based on this regulations.
(Prize-giving procedures)
2 Prize-giving
shall be following three types:
1. Presentation
of testimonial and commemorative gift
2. Presentation
of testimonial presentation
3. Presentation
of certificate of gratitude
The President shall conduct prize-giving,
consulting with organizer convention
through the proceeding of committee of
general purpose.
Supplementary provision
This regulation shall be enforced on May 20, 1990 and applied on April 1, 1990.
Supplementary provision
This regulation shall be enforced on October 9, 1991.
Supplementary provision
This regulation shall be enforced on March 12, 1999.
(Basis of the regulations)
1 This regulations shall be determined through the provisions of third clause of paragraph 19 of Bylaws, matters on selection of delegates shall be based on this regulation.
(Selection Classifications)
2.1 Delegates
shall be selected by the following classifiations:
1. Board members
set up in bylaws of Article 14: within
60 members
2. Those who
shall be selected as the chief of each
prefectural and city government branch
bureau, or as Secretary general for the
purpose of the position: within 48 members
3. Those who
shall be selected as metropolitan Tomonkai
Secretary general for the purpose of
the position: within 50 members
4. Those who
shall be selected as bureau chief or secretary-general
of Annual Tomonkai: within 50 members
5. Those who
shall be selected with respect to each
prefectural and city governments: within
777 members
6. Those who
shall be selected from occupational field
irrespective of residence: within 100
members
7. Those who
shall be selected from Annual Tomonkai: within 50 members
8. Those who
shall be admitted as necessary to enforce
the organization: within 200 members
9. Those who
shall be selected as university Senior Dean
for the purpose of the position: within
15 members
10. Those who
are nominated by the Chancellor of Waseda
University: within 50 members
2.2 Delegates
that are selected through first, second, third
and fourth paragraph of preceding paragraph
shall promptly change off incomer.
2.3. Delegate that are selected through fourth and seventh items
of the first paragraph shall be selected from the Annual Tomonkais of 1st and 50th year
after graduation at the time of election.
(Selection process)
3.1 Delegates
shall be selected out of Alumni that
have paid the membership fee.
3.2 The number of delegates selected according to the regulations set out in fifth clause of preceding Article shall admeasure through the resolution of the board of representatives, taking the number of the Alumni that pay membership fees into consideration, shall be chosen as follows:
1. Delegates that are admeasured in Tokyo metropolitan area shall be admeasured to each Tomonkai, taking the number of the Alumni that pay membership fees into consideration. Delegates shall be selected following each Tomonkai's prescribed regulations.
2. Delegates that are admeasured in each branch shall be selected out of the Alumni members residing in each branch, following each branch's prescribed regulations. However, in principle,those who
shall be selected as the chief of each prefectural and city government branch bureau, or as Secretary general shall be selected as delegates.
3.3 Delegates prescribed the regulation of sixth clause of first paragraph of preceding Article shall be selected from each of them who are recommended by occupational field Tomonkai that was approved by the executive committee. Any matter concerning apporoving of delegates shall be determined through special regulations.
3.4 According the provision of second clause, the number of members that pay membership fees, shall be calculated on the last day of January, of the delegates' re-election year.
3.5 Delegates prescribed in the regulations of eighth clause of first paragraph of preceding Article shall be selected by executive committee.
3.6 Those who are selected from multiple selections shall be considered to be selected from a single classification prescribed by the regulations of first paragraph of preceding Article.
(Filling vacant positions)
4 All vacancies for delegates shall be replaced. However, its replacement shall able to be postponed until the next election.
Supplementary provision
This regulation shall be enforced on May 20, 1990 and applied on April 1, 1990.
Supplementary provision
This regulation shall be enforced on October 9, 1991.
Supplementary provision
This regulation shall be enforced on April 1, 1997.
Supplementary provision
This regulation shall be enforced on March 12, 1999.
Supplementary provision
This regulation shall be enforced on June 1, 2000.
Supplementary provision
This regulation shall be enforced on October 1, 2004.
Supplementary provision
This regulation shall be enforced on October 1, 2011. However, amendment to article 2 shall be in effect from June 1, 2012.
(Basis of the regulations)
1 This regulations shall be determined through the provisions of second clause of paragraph 26 of Bylaws, matters on countenancer delegates shall be based on this regulation.
(Appellation)
2.1 Those who
have made an outstanding contribution
and are deemed appropriate under the
first in each clause, and from the resigned
delegates over sixty year of age, shall
be able to confer the name of WUAA patronage
delegates (hereafter referred to as patronage
delegates).
1. Those who
have over twelve years tenure as delegates
in their career.
2. Those who
have over eight years tenure as vice
district branch leader, Tomonkai president,
headquarter organizer or accountants,
as well as over eight years tenure as
a delegate of in their career
2.2 Those
who have resigned from the position of
preceding paragraph prior to the age
of sixty and are appropriate to first
clause of preceding paragraph shall be
able to confer the name of patronage
delegates after they reach the age of
sixty.
(Presentation)
3.1 WUAA shall
confer the name of patronage delegates
to candidates that have been recommended
by the committee of general purpose and
decided by organizer convention.
3.2 Patronage delegates shall be presented with a book of records of patronage delegates and a commemorative gift.
(Treatment)
4 WUAA treats the patronage delegates with the following courtesy:
1. Invitation to ceremonies and other important events
2. Presentation of publications and others
Supplementary provision
This regulation shall be enforced on July 3, 1998.
Supplementary provision
This regulation shall be enforced on March 12, 1999.
Supplementary provision
This regulation shall be enforced on June 1, 2000.
Supplementary provision
This regulation shall be enforced on June 1, 2006.
(Basis of the regulations)
1 This regulations shall be determined through the provisions of sixth clause of paragraph 24 of Bylaws, matters on committee shall be based on this regulations.
(Committee Types)
2.1 Permanent
committees shall be the following five:
1. Committee
of general purpose
2. Committee
of operation
3. Committee
of organizationn
4. Committee
of finance
5. Committee
of University report editing
2.2 In the
case that the Chairperson deems necessary,
a special committee shall be set up.
2.3 Members that are selected through the third item
of the first paragraph shall be the President of the Annual Tomonkais of 26th
and 50th year after graduation at the time of election.
(Duties of the committee)
3.1 Each permanent
committee shall hold a jurisdiction over
the followings:
1. Committee
of general purpose
Matters on Bylaws and regurations
Matters on selection of Honorary Alumni
Matters on election of delegates and Assembly members for budget
Matters on personal data protection
Other matters that do not belong to other committees
2. Committee of operation
Matters on general assembly and board of representatives' management
Matters on WUAA' s public hearing and publications
Matters on partnership programs with support events of current students that Waseda University shall conduct, museums, resource centers, extension centers, and others.
3. Committee of organization
Matters on WUAA, branches, occupational field Tomonkai's amplification and conservation
Matters on organization and administration of annual committee members and WUAA scholars
Matters on Alumni data's reinforcement and conservation
4. Committee of finance
Matters on memebership fee's payment and distribution
Matters on budget and account settlement
Other financial matters
5. Committee of University report editing
Matters on Waseda University report
3.2 The duties of the Special committee shall be decided by the Chairperson.
(Committee member's position)
4 The positions of Committee members shall be decided by the Chairperson.
(Expert members)
5.1 If the Organizer convention deems it necessary and upon agreement, expert members shall be appointed.
5.2 Expert mebers shall fulfill a role that each committee needs.
Supplementary provision
This regulation shall be enforced on May 20, 1990 and applied on April 1, 1990.
Supplementary provision
This regulation shall be enforced on October 9, 1991.
Supplementary provision
This regulation shall be enforced on March 12, 1999.
Supplementary provision
This regulation shall be enforced on June 1, 2000.
Supplementary provision
This regulation shall be enforced on March 8, 2008.
Supplementary provision
This regulation shall be enforced on October 1, 2011.
(Basis of the regulations)
1 This regulations shall be determined through the provisions of paragraph 32 of Bylaws, matters on WUAA accounts shall be based on this regulations.
(Objectives)
2 These regulations shall show the processing standard that is needed to conduct precise and intelligible accounting and enable WUAA's management act through figures.
(Accountimg operation generalization)
3 Finance committee shall sum up WUAA accountimg operation.
(Account ledgers retention period)
4 The retention period of account ledgers, slips, evidenced documents shall be as follows:
1. Documents of budget and settlement of account documents: permanently
2. Account books: ten years
3. Accounting slips and evidenced documents: ten years
(Bookkeeping method)
5 The bookkeeping method shall be as follws:
1. accounting slip
receiving slip
disbursement slip
transfer slip
2. account book
major book
subsidiary book
3. trial balance sheet
(Account title)
6 WUAA accounting shall be brought up to date by account title set up in appendix 1.
(Accounting report)
7.1 WUAA accounting
reports shall be separated into settlement
reports and monthly reports.
7.2 Statement of accounts set up in Article 31 of bylaw shall be summarized in the tabular format appendix 2 and reported by "Waseda University report".
7.3 Monthly report shall be reported to organizer convention in the format that finance committee arbitrarily set up.
(Details on the accounting data process)
8 Details on accounting data process shall be set up by the finance committee.
(Other regulations)
9 Matters not set up in these regulations shall be consulted with organizer convention through the proceeding of finance committee, and set up in the board of representatives meetings.
Supplementary provision
This regulation shall be enforced on May 20, 1990 and applied on April 1, 1990.
Supplementary provision
his regulation shall be enforced on October 9, 1991.
Supplementary provision
This regulation shall be enforced on March 12, 1999.
Supplementary provision
This regulation shall be enforced on June 1, 2000.
(Basis of the regulations)
1 This regulations shall be determined through the provisions of second clause of paragraph 33 of Bylaws, matters on election of assembly members for budget shall be based on this regulations.
(Selection Classifications)
2.1 The number
of assembly members for budget that WUAA
selects shall be no more than 920 members
and shall be selected by the following
classifiations:
1. Those who
shall be selected as each of prefectural
and city governments branch leader and
one vice branch leader: 96 members
2. Those who
shall be selected for the position of "President" of
Tokyo metropolitan Tomonkais: 50 members
3. Those who
shall be selected for the position of President of
Annual Tomonkais: 25 members
4. Those who
shall be selected with respect to each
prefectural and city governments: within
510 members
5. Those who
shall be selected with respect to each
Tomonkai and nominated by headquarters
set up in from second to ninth clause
of first paragraph, Article 3 of Regulations
on branches and Tomonkai: within 239
members
2.2 Assembly
members for budget who are selected in
first, second and third clause of preceding
paragraph shall promptly change with
the incomer.
2.4 The number of assembly members for budget, selected in fourth clause of first paragraph shall be admeasured each of prefectural and city governments, taking the number of the Alumni that pay the membership fee into consideration upon basic admeasurement.
2.5 The number of members that pay the membership fee in the provision of first paragraph, shall be calculated on the last day of January, of the delegates' re-election year.
2.6 Those who are selected from nationwide occupational field Tomonkai, out of Assembly members for budget in fifth clause, first paragraph, shall be the president of occupational field Tomonkai that was approved by executive committee. Any matter concerning the approval stated above shall be determined through special provisions.
(Election process)
3.1 Assembly
members for budget from WUAA shall be
selected out of Alumni that pay the membership
fee.
3.2 Assembly members for budget that are admeasured in by fourth clause of first paragraph of preceding Article shall be chosen as follows:
1. Assembly members for budget that are admeasured in Tokyo metropolitan area shall be admeasured to each Tomonkai, taking the number of the Alumni that pay the membership fee into consideration. Assembly members for budget that are admeasured to each of prefectural and city governments shall be selected out of that members in the way that each Tomonkai prescribed.
2. Assembly members for budget that are admeasured to the 46 prefectures excluding the Tokyo metropolitan area shall be selected out of the Alumni members residing in each branch, in the way that each branch prescribed.
3. The number of members that pay the membership fee in the provision of first clause, shall be comformed to the regulations set out in fifth paragraph of preceding Article.
3.3 Assembly members for budget in the provision of fifth clause of first paragraph of preceding Article (except those who are selected from Tomonkai in the provision of second clause of first paragraph of Article 3 in Regulations on branches and Tomonkai ) shall be chosen by executive committee.
3.4 Those who are selected from the multiple election shall be considered to be selected from single classification prescribed in the regulations of first paragraph of preceding Article.
3.5 Assembly members for budget in the provision of fifth clause of first paragraph of preceding Article, shall vote in the election district in the provision of fourth clause of eleventh paragraph of Regulations of Assembly members for budget Election notwithstanding their residence, in councilor election by the assembly members for budget.
(Filling vacant positions)
4 All existing vacancies for assembly members for budget shall be replaced. However, the replacement shall able to be postponed until the next election.
Supplementary provision
This regulation shall be enforced on May 20, 1990 and applied on April 1, 1990.
Supplementary provision
This regulation shall be enforced on October 9, 1991.
Supplementary provision
This regulation shall be enforced on December 1, 1997.
Supplementary provision
This regulation shall be enforced on April 15, 1998.
Supplementary provision
This regulation shall be enforced on March 12, 1999.
Supplementary provision
This regulation shall be enforced on June 1, 2000.
Supplementary provision
This regulation shall be enforced on October 5, 2001.
Supplementary provision
This regulation shall be enforced on October 1, 2004.
(Preamble)
1 Matters related to the payment of membership fees by associate members shall adhere to the terms and conditions stipulated by the following internal regulations, which are based on Article VI of the Membership Fee Regulations.
(Membership Fee Payment Terms)
2 Membership fees shall be paid along with second term academic tuition fees in the fourth year by the associate member, or person responsible for paying the student's tuition such as the guarantor.
(Refund of Membership Fees)
3.1 When any of the following conditions have been met, the WUAA shall refund the paid membership fee in its entirety to an individual under the following conditions:
1. When an associate member, who has paid his or her membership fees, is not able to qualify for a full membership due to withdrawal, expulsion, etc. from the University.
2. When a request for a refund is made to the WUAA by the guarantor (or "fee-payer") due to exceptional circumstances, including the associate member's unemployment or sudden changes in a guarantor's household finances, before the associate member who has paid his or her fees, could qualify for full membership.
3.2 When an associate member (or rightful claimant) who has qualified for full membership and has paid in full (hereafter to be referred to as "the principal"), makes a request to the WUAA for a fee refund, the refund amount shall be calculated according to the following formula.
Formula :
40,000 yen – [(the number of years counting from the fiscal year in which the associate member, who has paid in full, becomes a full member until the fiscal year in which the principal requests a refund of the membership fee) × 5000 yen]
(Accountability)
4 Information regarding this organization shall be explained to associate members and their guarantors at the time of admission through the following methods:
1. Stipulation of expense items and amounts in entrance examination and admissions guidance materials.
2. After a student has been admitted, students and their guarantors shall be kept informed about the activities of the WUAA, as well as its mission, background, and services.
3. All other information deemed important shall be disseminated by the WUAA through appropriate channels.
Supplementary provision
This internal regulation shall be effective as of April 1, 2002.
Supplementary provision
This internal regulation shall be effective as of December 15, 2006.
Supplementary provision
This internal regulation shall be effective as of May 15, 2009.
